Assistant Registrar Examinations at Kibabii University

Become a Certified Monitoring & Evaluation Specialist
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Reporting to the Registrar (Academic Affairs), the Assistant Registrar (Examinations) shall:

  • Prepare examination processing schedules;
  • Ensure preparation, proofreading and duplication process of examination papers;
  • Be the custodian of examination papers and unused booklets;
  • Be the custodian of marked scripts and examination records;
  • Facilitate the preparation, printing and issuing of academic transcripts;
  • Maintain examination records – results, consolidated mark sheets etc;
  • Prepare examination regulation documentation;
  • Maintain database of approved external examiners;
  • Facilitate the process of external examiners assessment of 1st and 2nd Semester examination scripts;
  • Facilitate external examiners travel and accommodation arrangements;
  • Facilitate the process of payment of external examiners;
  • Prepare reports on semester examinations;
  • Prepare the Section budget and procurement of materials and equipment;
  • Provide secretarial services to the following: Senate Examiners Board, Ad- hoc committees on Examination Irregularities and Examination Review committees;
  • Prepare letters to candidates on outcome of Senate deliberations on supplementary/ repeat/special examinations, suspension, expulsion, warning etc.;
  • Ensure the update of student file records with reference to transcripts, daily examination communication etc.;
  • Prepare student data, records and statistics on completion rate, graduation, exam related irregularities, number of examinations etc.;
  • Ensure that the examination office file records and registry are updated and maintained constantly.


  • Master’s Degree in a relevant field with 6 years working experience, 3 of which as Senior Administrative Assistant Scale 11 or its equivalent;
  • CPS (K) or Diploma in relevant area is an added advantage;
  • Must be registered with relevant professional body;
  • ICT Competence.
  • Shown merit and ability as reflected in work performance and results.

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