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Job Opportunities at Heifer International

Job Opportunities at Heifer International

Become a Certified Monitoring & Evaluation Specialist
Details here

Position: Business Development Officer HHK

Responsibilities

  • Undertake capacity assessment and due diligence for FOABs.
  • Support producer organizations to develop business plans, strategic plans and financial and human resource management systems.
  • Capacity building of FOABs, through training in business, financial management and governance.
  • Analysis and conducting of feasibility to assess and develop new business, investment and financing options.
  • Provide advice and assistance in the establishment and maintenance of business and financial record keeping systems.
  • Develop business models clearly showing the value proposition of FOAB to members and how it will leverage opportunities in the production and market environment.
  • 25 FOABs assessed within the first year of project implementation and 25 capacity assessment reports developed.
  • Technical assistance and mentorship provided to the 25 FOABs on a quarterly basis through research, visits and training sessions.
  • Facilitate the development of business planning guidelines and business plans, strategic plans and financial management systems for 25 FOABs by the end of the first year of the project.
  • Capacity building plans developed for all 25 FOABs by the end of the first year and their implementation updated and reviewed on a quarterly basis.
  • Analysis conducted to identify business and investment opportunities for 25 FOABs and at least three new opportunities explored per year per organization.
  • 25 FOABs with established financial and business records systems that provide management with the key information to govern business operations by the end of the second year of project implementation.
  • 25 FOABs with established and documented business models with clear value proposition within the first 18 months of the project.
  • 25 FOABs achieve the targeted growth in member mobilization numbers-based project and hub membership targets by the end of the second year of the project implementation.
  • Collect and collate information on Catalytic Leverage Fund (CaLF) and share with the manager on a monthly basis.
  • Provide support in establishing and operating market structures (e.g., collection centers, market centers, processing facilities, chilling centers, etc.)
  • Facilitate the transformation of 25 FOABs into formal dairy collective enterprises that will stimulate poultry production.
  • Assist to develop guidelines for the formation, management and governance of cooperatives/FOABs/ producer groups
  • Coordinate and build up linkages and networks with the appropriate government Cooperative Office and other organizations, as required.
  • 25 FOABs with functional market structures for milk aggregation are in place by the second year of project implementation.
  • All the producer organizations are operating as dairy collective producer organizations and cooperatives by the end of the project.
  • The project has string linkages with the government cooperative offices in all the targeted counties and all the 25 FOABs are compliant with cooperative guidelines and formal requirements by the end of the second year of project implementation.
  • Design, develop and deliver business management training packages/modules, in coordination with other relevant project staff.
  • Identify and carry out a comprehensive capacity assessment of the potential farmer producer organizations for the project to partner with and thereafter develop and deliver a capacity building program.
  • Develop capacity building and operationalization of the business and marketing plans of the producer organizations/hubs through joint planning and monitoring.
  • Facilitate the capacity building of the cooperative/FOAB/union governing board and management in effective and efficient decision making, financial management, human resource management, operation and strategic planning and implementation, conflict management and democratic governance.
  • Support the producer organizations to put in place and implement efficient financial management systems and build their capacity in all aspects of financial management. i. An operational and module-based business training package that integrates the experience of Cargill is developed and in use within the first three months of the project implementation.
  • Capacity assessment is completed and continuously reviewed using the Scope Insight methodology and LINK methodologies in the project.
  • Annual capacity development plans are developed for the project every year and their implementation are reviewed and monitored on a quarterly basis.
  • 25 FOABs have effective governing boards with the capacity to provide strategic management and vision for the organizations in financial management, human resource management, operations, strategic implementation and conflict management.
  • 25 FOABs have efficient and effective financial management systems by the end of the first year of project implementation.

Requirements

  • Degree in Agricultural Economics, Agricultural Business Management, Rural Development or Animal Production with post graduate diploma or experience in business management or a related field is required
  • Experience implementing activities in large, complex projects in challenging environments
  • Minimum of five (5) years of field and technical experience working on agribusiness development projects
  • Significant experience in building public/private partnerships, preferably in the dairy sector

Position: Finance and Administrative Assistant – HHK

Responsibilities

  • A project database of Community Facilitators, CAVES, PFTs and DFAs is developed and maintained to reconcile payments and recruitments.
  • Project filing systems that conforms to Heifer Kenya filing guidelines is developed and maintained for the project and for each of the 25 HHK Hubs.
  • All relevant documentation including activity reports, transfers and payments, agreements and reconciliations of each Hubs is filed immediately as they are received.
  • All project documents are filed in the relevant month.
  • Review hub reconciliations and submit to Nairobi office for registration in Agresso.
  • Support the Project Accountant in administering and documenting quarterly hub financial monitoring activities.
  • Ensure all project assets are properly documented and carry out periodic asset verification exercises
  • Follow-up on all incoming and outgoing correspondences.
  • Receive and attend to telephone calls and courteously direct calls accordantly.
  • Support the project procurement activities.
  • Quarterly hub financial monitoring and flash hub audits and capacity building done in conjunction with the Project Accountant and Busines staff.
  • Reserve hotel for staff and visitors as needed.
  • Coordinate airport transfers for incoming/outgoing staff.
  • Assist with permit for traveling staff.

Requirements

  • Bachelor’s degree in Business Management or equivalent Diploma or any other related qualification to this job, with three (3) years of hands-on related experience and at least CPA Part 1 qualification.
  • Practical experience in various aspects of accounting principles and practices with a good understanding of Generally Accepted Accounting Principles (GAAP), International Financial Reporting Standards (IFRS), procurement and front office management. Data entry and basic excel analysis will be an added advantage.

Position: Finance Manager

Responsibilities

  • Proposal budget review and/or preparation
  • Coordinate and monitor project burn-rates
  • Monitor compliance with grant agreements.
  • Monitor and/or prepare accurate and timely donor reporting, dashboards and other key donor deliverables
  • Provide Programs with input on key financial aspects of programs/projects
  • Complement ongoing documentation and implementation of industry standard grant management and compliance procedures
  • Preparation and maintenance of accurate and timely periodic reporting, dashboards and other key deliverables to senior management
  • Coordinate project budgeting and reforecasting among the Country program teams; manage cashflows efficiently; Regular and timely expenditure review
  • Monitor donor agreement reporting dates and respond to compliance inquiries related to donor request.
  • Continuously monitor and assess adequacy of country systems and procedures for transparent accounting, financial management and reporting.
  • Coordinate and/or perform internal reviews to eliminate or reduce fraud opportunities, performing assurance and monitoring procedures.
  • Facilitate independent external audits and other agreed-upon procedures as assigned, including auditor scheduling and communications, financial information requests, internal control questionnaires and follow-up
  • Support implementation and institutionalization of Heifer’s enterprise resource planning (ERP) system, including capturing and sharing of best practices for cross-area replication and support.

Requirements

  • Bachelor’s degree in Accounting, Management Accounting, Business Administration, or related field, plus seven (7) years of related experience or master’s degree plus five (5) years of related experience.
  • Experience in a donor-funded international development environment with compliance requirements of the U.S. government and institutional funders for international development, such USAID, EU, IFAD, DFID, mega-foundations and others.
  • Project management experience, with project management certification a plus.
  • Supervisory experience a plus.

Position: Project Accountant HHK

Responsibilities

  • Work closely with Project Manager and the project team s to ensure that project finance and assets are well managed.
  • Analyse expenses and present financial reports on monthly basis to the Project Manager and to the Director of Programme and Finance Director.
  • Participate in the annual planning and development of budgets and their monthly review and tracking.
  • In conjunction with Project team undertake a monthly analysis of variance and activities and present to the Project Manager and Director of Programmes.
  • Assist the Project Manager and project staff in monthly explanations of variances in line with approved budgets.
  • Review projects and staff payment request to ensure sound financial management systems of Heifer finance policy is adhered to on a daily basis.
  • Collect and Collate Catalytic leverage funds (CaLF) in conjunction with the Livestock officer and Business officers.
  • Oversee and ensure proper management and documentation of project assets in line with laid down Heifer policies.
  • Ensure financial transactions are input into Agresso system by the 3rd of subsequent month to facilitate timely internal and external reporting.
  • Ensures that all the project financial transactions are input into agresso system by 3rd of the subsequent month to enable generation of financial reports.
  • Work closely with the Director of Finance and the Senior Accountant to ensure books of accounts are closed on 10th of the following month and the project monthly reports are generated.
  • iMonitor the project petty cash imprest in line with cash management controls.
  • Monthly, quarterly monitoring of burnt rates against both Heifer and the donor project budgets to ensure efficient and effective management of all financial activities as planned in project forecast.
  • Monitor the HHK project budget on monthly basis, prepare monthly reports by 10th of the subsequent month.
  • Hold 12 monthly and 4 quarterly meetings every year with the Project Manager, Director of Programmes and Director of Finance to analyse project spending against the forecast budgets and provide explanations for significant variances.
  • Undertake 4 quarterly support visits to project partners review, audit and assess how project funds are utilized and provide support for capacity building of the partners and give advice on how to keep books of accounts.
  • Participate in organizing donor records, and ensure internal controls are maintained on a daily basis.
  • Ensure that Heifer Financial policies are adhered to at all times.
  • Ensure that all payments and commitment are in line with Heifer policies and properly approved by relevant authorities.
  • Monitor and update the key partner risks issues as identified in the pre-award assessment and ongoing assessments and generate quarterly risk reports.
  • Maintain sound financial management systems, and provide administration support to project on a daily basis
  • Ensure that all payments are fully supported and approved appropriately i.e. field trip reports, LPOs
  • In cases of suppliers, ensure that the relevant procurement processes are always adhered to where necessary.
  • Participate in Implementing global procurement policies.

Requirements

  • Bachelor’s Degree in accounting, Finance, Business Administration or related field required, plus one (1) year of experience; or university Diploma in Accounting, Business studies or CPA 1 with 6 years’ experience in a Non-Profit organization. Other job-related education and experience may be substituted for all or part of these requirements

Position: Project Accountant-KMDP

Responsibilities

  • Work closely with Project Manager and the project team s to ensure that project finance and assets are well managed
  • Analyse expenses and present financial reports on monthly basis to the Project Manager and to the Director of Programme and Finance Director.
  • Participate in the annual planning and development of budgets and their monthly review and tracking.
  • In conjunction with Project team undertake a monthly analysis of variance and activities and present to the Project Manager and Director of Programmes.
  • Assist the Project Manager and project staff in monthly explanations of variances in line with approved budgets
  • Review projects and staff payment request to ensure sound financial management systems of Heifer finance policy is adhered to on a daily basis
  • Ensure financial transactions are input into Agresso system by the 3rd of subsequent month to facilitate timely internal and external reporting.
  • Ensures that all the project financial transactions are input into agresso system by 3rd of the subsequent month to enable generation of financial reports
  • Work closely with the Director of Finance and the Senior Accountant to ensure books of accounts are closed on 10th of the following month and the project monthly reports are generated.
  • Monitor the project petty cash imprest in line with cash management controls
  • Ensure financial transactions are input into Agresso system by the 3rd of subsequent month to facilitate timely internal and external reporting.
  • Ensures that all the project financial transactions are input into agresso system by 3rd of the subsequent month to enable generation of financial reports
  • Work closely with the Director of Finance and the Senior Accountant to ensure books of accounts are closed on 10th of the following month and the project monthly reports are generated.
  • Monitor the project petty cash imprest in line with cash management controls
  • Ensure financial transactions are input into Agresso system by the 3rd of subsequent month to facilitate timely internal and external reporting.
  • Ensures that all the project financial transactions are input into agresso system by 3rd of the subsequent month to enable generation of financial reports
  • Work closely with the Director of Finance and the Senior Accountant to ensure books of accounts are closed on 10th of the following month and the project monthly reports are generated.
  • Monitor the project petty cash imprest in line with cash management controls
  • Ensure financial transactions are input into Agresso system by the 3rd of subsequent month to facilitate timely internal and external reporting.
  • Ensures that all the project financial transactions are input into agresso system by 3rd of the subsequent month to enable generation of financial reports
  • Work closely with the Director of Finance and the Senior Accountant to ensure books of accounts are closed on 10th of the following month and the project monthly reports are generated.
  • Monitor the project petty cash imprest in line with cash management controls
  • Ensure financial transactions are input into Agresso system by the 3rd of subsequent month to facilitate timely internal and external reporting.
  • Ensures that all the project financial transactions are input into agresso system by 3rd of the subsequent month to enable generation of financial reports
  • Work closely with the Director of Finance and the Senior Accountant to ensure books of accounts are closed on 10th of the following month and the project monthly reports are generated.
  • Monitor the project petty cash imprest in line with cash management controls
  • Monthly, quarterly monitoring of burnt rates against both Heifer and the donor project budgets to ensure efficient and effective management of all financial activities as planned in project forecast. 
  • Monitor the Kenya Dairy Supply Chain project budget on monthly basis, prepare monthly reports by 10th of the subsequent month.
  • Hold 12 monthly and 4 quarterly meetings every year with the Project Manager, Director of Programmes and Director of Finance to analyse project spending against the forecast budgets and provide explanations for significant variances.
  • Undertake 4 quarterly support visits to project partners review, audit and assess how project funds are utilized and provide support for capacity building of the partners and give advice on how to keep books of accounts.
  • Participate in organizing donor records, and ensure internal controls are maintained on a daily basis.
  • Collect information from partners and prepare CALF reports on quarterly basis
  • Ensure that Heifer Financial policies are adhered to at all times.
  • Ensure that all payments and commitment are inline with Heifer policies and properly approved by relevant authorities.
  • Monitor and update the key partner risks issues as identified in the pre-award assessment and ongoing assessments and generate quarterly risk reports.
  • Maintain sound financial management systems, and provide administration support to project on a daily basis
  • Ensure that all payments are fully supported and approved appropriately i.e. field trip reports, LPOs
  • In cases of suppliers, ensure that the relevant procurement processes are adhered to where necessary at all times.
  • Participate in Implementing global procurement policies

Requirements

  • Bachelor’s Degree in accounting, Finance, Business Administration or related field required, plus one (1) year of experience; or university Diploma in Accounting, Business studies or CPA part 2 with 6 years’ experience in a Non-Profit organization or external audit. Other job-related education and experience may be substituted for all or part of these requirements

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