Palladium Latest Recruitment

Palladium Latest Recruitment

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Office Administrative Assistant

The Office Administrative Assistant is responsible for overseeing and facilitating office operations and provide administrative support to KIM staff to ensure efficient and timely office functions.

General Duties

  • Manage the office telephone line and front door to provide and/or oversee telephone and fax communication for all staff
  • Manage office facilities, ensuring that materials are well-stocked and serviceable
  • Coordinate repairs to office facilities according to terms of lease and in coordination with Director of Finance and Administration (DFA).
  • Receive clients and visitors, assist and resolve problems and inquiries of visitors
  • Coordinate driver allocation for staff activities
  • Make reservations, appointments and other logistical arrangements for staff travel within Kenya
  • Assist in preparation of project presentations and reports as required by the technical team
  • Provide back-up assistance in photocopying and document reproduction
  • Assist in planning and coordinating regional and international travel logistics for project staff and consultants
  • Accept, send, log and sort all packages and physical mail delivered to the KIM office
  • Arrange and participate in conferences, training sessions and meetings
  • Other tasks as requested by the DFA and Chief of Party (COP)
  • Other Duties
  • Performs general janitorial duties in the KIM office
  • Clean offices and general work area; this includes dusting all furniture, woodwork and artwork, as well as cleaning windows and floors and emptying trash
  • Clean washrooms / toilets and ensuring necessities are replenished
  • Manage office facilities, ensuring that materials are well-stocked and serviceable
  • Water plants

Requirements 

  • Minimum two (2) years of experience in administrative and/or operational management, preferably with an international organization.
  • Bachelor’s degree preferred.
  • Strong ability to pay attention to detail and follow instructions.
  • Exceptional computer skills in MS office programs.
  • Excellent English writing skills and speaking ability.

Applications Close Date 23 Jan 2019. Click on this link to apply

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