2 Administration Assistant Jobs at Central Bank of Kenya

Central Bank of Kenya Jobs, Jobs in Kenya, Government Jobs,

Stores Assistant (Administration Assistants 2) – General Services

Job Purpose

The role holder will be responsible for receiving, storing and supporting in the management of stock materials and inventory supplies or merchandise. He/She will be responsible for compiling stock records and submitting requisitions to replenish stock in line with the section’s procedures.

Key Duties and Responsibilities

Roles and Responsibilities

  • 1. Responsible for counting, sorting, and checking incoming stock; verifies against requisitions, delivery notes or invoices.
  • 2. Review and resolve discrepancies in the delivery of goods with suppliers to ensure accuracy of records.
  • 3. Coordinate with vendors to obtain information regarding shipping status of incoming orders.
  • 4. Maintain and organize stock in a neat and presentable manner ensuring that stock is easily accessible.
  • 5. Organize and deliver goods from the store assigned to various departments where requisitions have been received and verified.
  • 6. Ensure to properly package and label stock that is being movement from the store assigned to various departments. Engage the recipient department and ensure safe delivery of the stock.
  • 7. Periodically check inventory to determine re-order levels and verify with records; requisitions standard stock items, supplies or materials.
  • 8. Prepare documentation and inventory for stock taking and other ad-hoc audits.
  • 9. Responsible for ensuring the store facility is in a good and clean status at all times. Ensure hygienic standards are maintained at all times.
  • 10. Review and report defects or repairs on the store facility to ensure timely maintenance and repairs are carried out.
  • 11. Report all potential and hazards immediately to the supervisor for guidance.
  • 12. Adhere to safety standards and ensure to work with protective gear as expected while in the working space.
  • 13. Adhere to standard operating procedures, polices and guidelines.

Qualifications

  • Kenya Certificate of Secondary Education (KCSE) with a mean grade of C – (minus) and above.

Work Experience

  • Two (2) years of inventory management experience in a large institution.

Competencies

  • Technical Competencies
  • Basic IT skills and a working knowledge of inventory management systems and working knowledge of Office365 Software (MS Excel, MS Word).

Behavioral / General Competencies

1. Interpersonal skills- create rapport with others and develops effective communication and team spirit with colleagues.
2. Personal Motivation and Drive – commits self to work hard towards goals. Shows enthusiasm and career commitment.
3. Adaptability/Flexibility – ability and willingness to be flexible, to adapt to and work effectively within a variety of changing situations and with various individuals and groups.
4. Professionalism –maintains a professional approach at work and with relationships.
5. Good Communication skills – both written and oral.

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