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Senior Gender Mainstreaming Officer – P4

MAIN DUTIES AND ACCOUNTABILITIES

Under the direct guidance of the Director of Gender and Social Affairs and overall guidance of the Assistant Secretary General (Programmes), the incumbent of the post will perform the following duties:

  1. Liaise with staff in the Gender Division and the Secretariat Directorates/Units in mainstreaming gender in all policies, plans and programmes of the Secretariat and COMESA programmes;
  2. Facilitate and coordinate training on gender mainstreaming and providing on-going support to Directorates, Units and Member States;
  3. Develop and distribute the Gender Mainstreaming Toolkit to the Directorates, Units, Member States and other key stakeholders;
  4. Develop strong relations with gender focal points within the Member States and various stakeholders;
  5. Ensure the generation, collection, analysis and use of gender disaggregated data and information;
  6. Prepare diagnostic reports, studies and indicators on gender mainstreaming;
  7. Develop mechanisms to promote equal representation of women and men in decision making in Member States, COMESA Structures, and its institutions at all levels;
  8. Conduct missions and participate in helping Member States, employers and workers organisations to formulate and implement policies and programmes to promote gender perspective;
  9. Liaise with national and regional bodies focusing on the situation of women workers and on gender relations at work, as well as with institutions involved in different mainstreaming processes in the region;
  10. Play a strong advocacy role and disseminate information on gender programmes through publications and press releases. Ensure the Gender website is updated and coordinate the publication of newsletter on key developments in the region every quarter; and
  11. Perform any other duties that may be assigned to him/her by the Director of Gender and Social Affairs or the Assistant Secretary General (Programmes) from time to time.

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Minimum Qualifications

  • Master’s degree in the Social Sciences and recognized experience in Gender issues

Professional Experience

  • A minimum of ten (10) years’ experience in a similar positions in national and/ or regional and international organization

IT Internal Auditor – P2

Main Duties and Accountabilities

  • Under the direct supervision of the Chief Internal Auditor, the job holder shall, inter alia, be responsible for the following functions:
  • Identifies the organization’s IT audit universe and assists in devising strategies for identification of auditable subjects on an annual basis. The results of these audits inform key IT organizational risks, weak internal controls and governance practices that require to be addressed by Management for achievement of Unit and Divisional objectives;
  • Undertakes detailed risk assessment to inform risk-based audit programs for audit testing in order to identify key risks as well as well weak internal controls and governance practices during the audit;
  • Undertakes risk-based IT audits on IT Security, IT Governance, IT  general and application controls based on the IT risk assessment;
  • Conducts investigation of suspected frauds through IT fraud risk assessment and audit planning;
  • Provides input in the review of IT policies and procedures to enhance control designs of IT systems;
  • Undertakes research on emerging technologies and assist in the development of IT audit strategies to manage risks that might be associated with application of new technologies;
  • Provides consultancy services to Management upon request during the development of new Information systems in order to manage emerging and likely organizational risks for enhancement of good corporate governance
  • Perform any other duties that may be assigned by the supervisor from time to time.

Minimum Academic Qualifications:

  • Minimum of Bachelor’s degree in Computer Science, Management Information System or related area.
  • Professional Certifications/qualifications:
  • Certified Information Systems Auditor (CISA)/Certified Information Systems Security.
  • Professional (CISSP)
  • Certified Internal Auditor (CIA) Part.
  • Specialized Knowledge:
  • Risk Management.
  • Strategic and Business Management.
  • Corporate governance.
  • IT general and application controls.
  • International Professional Practices Framework (IPPF).
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Minimum Years of Experience:

  • Minimum Six (6) years working experience in similar positions in national and/ or regional and international organization.

Human Resource Officer – P2

MAIN DUTIES AND ACCOUNTABILITIES

Under the direct supervision of the Chief of Human Resources and Management Services and the overall supervision of the Director of Human Resources and Administration, the job holder, shall be responsible for the following functions:

  • Coordinates and monitors the implementation of assigned work programs and budgets to ensure that they are achieved within approved budget limits;
  • Contributes to the HR policy framework in the development, revision and implementation of Human Resource Management policies and procedures, COMESA Staff Rules and Regulations, Recruitment Manual and other Conditions of Service;
  • Guides and explains to staff the provisions of the Human Resource policy and COMESA Staff Rules and Regulations to ensure clarity across all levels of staff;
  • Leads the development and implementation of the Performance Management System (Balanced Scorecard) in the organization and builds capacity for implementing the system;
  • Initiates and coordinates the performance management process in the organization to ensure continuous performance improvement. Ensures that staff reviews are completed on time and provides support and counsel during the process;
  • Identifies and prepares training needs analysis, plans for training/ developmental activities for institutional strengthening;
  • Coordinates and facilitates the recruitment and selection process to ensure that the COMESA Secretariat is adequately staffed, with appropriately qualified, experienced and motivated staff to achieve the organizations mission and strategic objectives. Coordinates and monitors inductions and orientations for new employees.
  • Contributes to HR papers for Policy Organs to facilitate for Council of Ministers considerations and decisions on HR matters;
  • Participates and contributes to special HR assignments and task forces such as: Organization structure review, Job Analysis and revising job descriptions, Job Evaluation and Skills Audit; Qualification equivalence among others;
  • Supervises the Human Resource Assistants in order to provide guidance, coaching and support of the HR Assistants for effective and efficient delivery of HR services. Holds staff members accountable with clear objectives and Key Performance Indicators (KPIs);
  • Performs any other duties that may be assigned by the Chief of Human Resources and Management Services or the Director of Human Resources and Administration from time to time.

Professional Certifications/qualifications:

  • Membership of professional body in any Member State
  • Certificate in Performance Management — Balanced Scorecard is desirable

Specialized Knowledge:

  • Knowledge of best practice in Talent management, Recruitment policies and processes,
  • Performance Management systems

Minimum Years of Experience:

  • At least six (6) years’ experience in similar positions in national and/ or regional and international organization, especially in handling recruitment, performance management and staff development.

Finance Officer – P3

MAIN DUTIES AND ACCOUNTABILITIES

Under the direct Supervision of the Director of Budget and Finance, the job holder shall, inter alia, be responsible for the following functions:

  • Submits accounting section work plan and budget inputs in order to secure approval for resources required to implement accounting activities in line with the Division mandate;
  • Maintains books of accounts in order to provide up to date accounting information/records to inform decisions made by executive management;
  • Reviews and approves Monthly Bank Reconciliations to ensure bank accounts and funds are secured and transactions comply with Financial Rules and Regulations;
  • Reviews and approves Monthly Fixed Assets and Stock Inventories reconciliations to ensure that fixed assets and inventories are accounted for;
  • Collaborates with Internal and External auditors in order to ensure that auditors have the required information/documents to complete audits within prescribed deadlines;
  • Reviews monthly Staff Payroll reconciliations in order to authorize transfer of staff salaries to individual bank accounts;
  • Reviews Creditors’ Reconciliations in order to authorize payments to settle invoices due to eligible creditors;
  • Motivates and engages staff in order to build a high performing team through coaching, communication and providing frequent feedback on work;
  • Appraises staff performance in the section to ensure achievement of section objectives supports Division Strategy;
  • Perform any other duties that may be assigned to him/her by the Director of Budget and Finance or the Assistant Secretary General (Administration and Finance) from time to time.

Minimum Academic Qualifications:

  • Bachelor’s Degree with specialization in Accounting /Finance and/or Master’s in accounting/ Business Administration/ Finance.

Professional Certifications/qualifications:

  • Full membership of the Association of Charted Certified Accountants (ACCA) or Charted Institute of Management Accountants (CIMA) or a Certified Public Accountant (CPA) or any of the International Professional Accountancy Bodies with good standing membership in a national Accountancy regulating body.

Specialized Knowledge:

  • Knowledge in International Accounting Standards (IASs) and International Financial Reporting Standards (IFRs). Proficient in the use of computers and accounting software relevant to the job.

Minimum Years of Experience:

  • At least eight (8) years post qualification experience in financial management / accounting in Public or Private Sector or International organization with supervisory experience of at least three (3) years.

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