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HR Assistant (Performance & Analytic Team Lead)

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

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The work schedule for this position is:

Full Time (40 number of hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
Yes

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Relocation Expenses Reimbursed:

No

Travel Required:

Not Required

Duties

  1. Serve as Team Lead of Performance and Analytical activities in the Human Resources Office.  
  2. Will supervise two Human Resources (HR) Assistants managing and administering Performance Management Process, LE Staff Orientation, HR data analytics, and LE Staff on-boarding processes.
  3. Incumbent will manage the entire coordination and processing of Mission Incentive Awards program, and Special Immigrant Visa (SIV) program.
  4. Is expected to manage HR administrative related duties as assigned to include but not limited to researching and drafting of all Management Notices and Policies related to HR functions.  
  5. Will provide direct supervision to position numbers C54101 FSN-7 and C54008 FSN-7.
  6.  Supervised by Human Resources Management Specialist (N54200, FSN-11)

Qualifications and Evaluations

Requirements:

EXPERIENCE:  

University degree in Human Resources Management, Business Management/Administration or Public Administration is required.

Education Requirements:

University degree in Human Resources Management, Business Management/Administration or Public Administration is required.

Evaluations:

LANGUAGE:  English Level IV (Fluent, Speaking/Reading/Writing) is required (This may be tested). Kiswahili Level III (Good working Knowledge, Speaking/Reading/Writing) is required.

SKILLS AND ABILITIES: 

  1. Must demonstrate proficiency in Microsoft Office package, especially MS Outlook, Word, and Excel. Must have strong written and verbal communication skills.  Strong organizational and planning skills are required.  Attention to detail and problem-solving skills is required.  Excellent time management skills and ability to multitask and prioritize work is required.  Must be able to work as a team.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Nairobi Kenya may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Welder/Locksmith

Duties

Incumbent works under the direct supervision and guidance of the Maintenance Supervisor – FSN 08; C52610

The incumbent is employed as a journeyman level Welder/Locksmith to carry out standard welding repairs/fabrications, and repair/installations of Locks throughout the New Embassy Compound (NEC) functional/office buildings, on-compound ancillary support and residential buildings, recreational facilities, and other owned/leased properties. 

Qualifications and Evaluations

Requirements:

EXPERIENCE: 
A minimum of three (3) years’ experience working in building environment as a journeyman welder and locks installer in commercial or industrial facilities is required.

JOB KNOWLEDGE: 

  1. Should have a general knowledge of construction, maintenance, and safety procedures in work related areas, and ability to comprehend and apply relevant safety codes.
  2. Excellent working knowledge of locks, welding, materials, mechanical tools, and equipment associated with the trade. 
  3. General knowledge painting metal surfaces.
  4. A valid driver’s license – Class BCE is required.
  5. Education Requirements:
  6. Completion of secondary school is required. Completion of vocational training program from an accredited institute recognized as producing journeyman level licensed pipe fitter or welder and locksmith trade, trained in the maintenance of commercial or industrial buildings/facilities is required.

Evaluations:

LANGUAGE:  

  1. English level III (Good working knowledge) Written/Speaking/Reading is required. (This may be tested)
  2. Kiswahili Level III (read/write/speak) is required.

SKILLS AND ABILITIESl: 

  1. Read and interpret drawing and schematics
  2. Safely operate various equipment and tools used in welding and metal fabrication including band saws, grinders, drill press, chop saw and shear and be able to disassemble and reassemble various locks and associated components.
  3. Must possess good communication skills and ability to interact with customers in a constructive manner
  4. Responding to urgent situations in an efficient and timely manner to effect immediate repairs.
  5. Work in various adverse conditions such as tight or enclosed spaces, on ladders at various heights, and in temperature extremes, indoors or outdoors to complete work assignments.
  6. Communicate orally and in writing with co-workers, and vendors to obtain and provide pertinent information.
  7. Use a computer; to include MS Word and Outlook, and able to write e-mails.
  8. Typing skills required.
  9. At least five (5) years of experience driving saloon cars and pick-up trucks.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Nairobi, Kenya may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Housing Coordinator

Duties

Basic Function of the Position: Proposes housing assignments in accordance with U.S. Government regulations and guidelines and is the point of contact for incoming personnel concerning all aspects of housing. Coordinates housing board meetings and all related issues. Position reports to Assistant General Service Officer.

Job holder is the logistics liaison for housing. In this capacity, job holder maintains and updates a database of vacant homes to match incoming arrivals using the set of criteria established in 15 FAM Overseas Building Operations. Job holder gathers information from a variety of sources on new arrivals in order to assign appropriate housing. Works with General Service Office warehouse supervisor to arrange for furniture deliveries as needed in preparation for new occupants.

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Qualifications and Evaluations

Requirements:

Education and Experience:

Secondary School plus five years of experience in a customer service atmosphere that includes managing logistics in a real estate, marketing, sales or a customer-oriented business is required.

JOB KNOWLEDGE: Must have a good working knowledge of typical American standards in houses so it can be applied to finding a house to lease that meets the U.S. Government housing standards. 

Education and Experience:

Secondary School plus five years of experience in a customer service atmosphere that includes managing logistics in a real estate, marketing, sales or a customer-oriented business is required.

Evaluations:

LANGUAGE: Level IV English (fluency, speaking/reading/writing) is required. 

SKILLS AND ABILITIES:

  1. Excellent interpersonal skills are a must. Must have ability to work under pressure and able to organize and manage multiple tasks.
  2. Ability to work both independently and in a team is required. Excellent overall computer skills (keyboarding with both speed and accuracy) and basic MS Office use is required. Numerical skills for manipulating and reporting housing data are required.
  3. Driving skills required.
  4. Must have a valid driving license and be willing to drive U.S. Government vehicles.

Community Liaison Office Coordinator (USEFMs)

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Duties

Basic Function of the Position:

The CLO is responsible for developing and managing a program based on community demographics and post-specific needs. Development and implementation of the program has direct impact on post morale and affects overall work performance, productivity, retention, community spirit, and individual and family well-being in a foreign environment. The CLO develops evaluation criteria and conducts periodic surveys to assess program efficacy. Based on analysis of formal and informal surveys, the CLO develops and implements a long-range program plan that outlines goals to maintain and enhance morale at post.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  Minimum of five years of professional work experience required. Minimum of six months of supervisory experience required.

JOB KNOWLEDGE:

  • Pertinent DOS regulations, programs, and policies, as well as host-country laws, practices, and mores.
  • Critical to duties in employment liaison, education liaison, crisis management, and security liaison where USG and DOS regulations, policies and initiatives govern programs and benefits critical to the general well-being of FS employees and family members overseas.

Education Requirements:

Completion of Secondary school is required.

Evaluations:

  1. LANGUAGE: Level III (Good Working Knowledge) English Speaking/Reading/Writing required.
  2. SKILLS AND ABILITIES: Standard knowledge of Microsoft computer environment required; ability to draft and edit material for correspondence and publication required. Ability to demonstrate good interpersonal customer service skills required.

Qualifications:

  1. All applicants under consideration will be required to pass security certifications.

Equal Employment Opportunity (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Human Resources Assistant – All Interested Applicants

Duties

Basic Function of the Position:

The incumbent plans, organizes, directs and controls various complex human resources projects for all American personnel, their dependents and a fluctuating number of temporary employees (TDYers) and contractors, providing Expert and Professional guidance and information on a formidable array from simple to very complex Human Resources issues using the resources provided by the State Department and the Mission in Nairobi. The incumbent is supervised by the Human Resources officer overseeing the USDH portfolio. 

Qualifications and Evaluations

Requirements:

EXPEIENCE:  

  1. Five years’ experience in Human Resources, Management or administration is required.
  2. One year supervisory experience is also required.

Education Requirements:

A university degree in Human Resources or Management is required.

Evaluations:

LANGUAGE:

  1. Level IV English (Fluent, Reading/speaking /writing) is required (This may be tested ).
  2. Level III Kiswahili (Good working knowledge, Reading/speaking /writing) is required.

SKILLS AND ABILITIES:  

  1. Good computer (skills); ability to lead and direct a group of employees as well as good listening and interviewing and counseling skills are required.
  2. Proficiency in Microsoft Suite is required to include Outlook, powerpoint, excel and word..
  3. Position is required to use other specific applications such as Post Personnel, Electronic Recruitment Application (ERA) OPS.
  4.  Must be able to work in a team.  Basic keyboard skills isrequired.  Numerical skills also required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Nairobi, Kenya may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

  1. HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:

Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply.

Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.

** If selected, EFMs are expected to serve in the position for at least one year from the date of hire, and their sponsor’s tour of duty must allow sufficient time for this.

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