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Job Opening at RefuSHE

Job Opening at RefuSHE

Get a 6 Figure Salary Even Without a Degree
Working with NGOs, the UN & International Organisation
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Administration Officer Opening, Executive Assistant to the CEO Jobs,

Administration Officer

RefuSHE protects, nurtures, educates, and empowers young refugee women and girls in East Africa through a unique holistic model that provides shelter, education, case management, counseling, child care, legal advocacy, and vocational training. RefuSHE’s holistic program meets the imminent needs of unaccompanied, separated and orphaned refugee girls, young women, and their children.

Founded in 2008, RefuSHE is a U.S. nonprofit with headquarters in Chicago and operations in Nairobi, Kenya. It is the first and only organization dedicated to refugee girls in East Africa. Over the past ten years, RefuSHE has grown to become a leading institution and global thought-leader in the field of refugee protection. Today, RefuSHE is poised for strategic growth and scale. We are looking for someone who has a passion for social change, aspires to use their talent for good, and thrives in fast-pace growth environments.


The Opportunity

The Administration Officer will be responsible for supporting the organization’s operations by ensuring effective information flow and that resources are employed efficiently throughout the organization’s business. The incumbent will manage repairs and maintenance of premises, equipment, and vehicles; and oversee the management of mail, courier services, travels, and archives of the organization. S/he will be responsible for overseeing the management of the front desk, creating an engaging office environment, and maintaining positive interactions with all staff, RK POCs, and visitors. S/he will be responsible for logistics, drivers, and administrative support staff, and will report directly to the HR & Administration Manager.

(NOTE:Average minimum salary 200K working as a Project Manager, Monitoring and Evaluation Officer, Consultant, Financial Advisor, Technical adviso. Massive 2021 recruitment conducted by Government, Counties, NGOs, UN, UNDP, World Bank, international development community, UNESCO, WHO, USAID.Get the details click here)

 KEY RESPONSIBILITIES:

  • Oversee overall responsibility for RefuSHE Kenya Office Management by taking charge of the day-to-day operations
  • Discharge his/her duties with an aim to deliver exceptional office management by overseeing the reception work involving the receipt and direction of office guests, allocation of office space to all staff, phones, workstations, smooth internet among others
  • Oversee management of the front desk creating an engaging office environment and positive interactions with all the staff, RK POCs, and visitors
  • Oversee management of the flow of visitors to all ensure Kenya premises ensuring the issuance of visitors’ badges and adequate security checks
  • Ensure the effective and efficient use of all RefuSHE Kenya resources in order to keep costs low and ensure safety in the workplace
  • Ensure all organization’s invoices for utility bills such as electricity, telephone, water, and garbage collection are submitted to finance and paid on time
  • Ensure invoices for rent payment for the main office and safe house are submitted to finance and paid on time
  • Maintain and keep track of all lease agreement contracts and service level agreements
  • Develop fleet management plan/schedules to ensure staff field travels are well serviced
  • Oversee vehicles and other motorized equipment are serviced on time and at the most reasonable costs
  • Oversee maintenance of cooks’ duty rooster to ensure all participants at all levels are served their meals on time and respecting special diet programs for those with such needs
  • Ensures meeting rooms/areas are always ready for meetings
  • Create and maintain effective internal controls for equipment inventory and management
  • Provide reports to the supervisor on regular basis on the activities managed and cost-cutting initiatives
  • Monitor, supervise, and ensure safety measures are incorporated into all RefuSHE Kenya premises/offices
  • Coordination and management of all administrative issues like hygiene, compound cleanness, the supply of office utilities and stationeries
  • Develop and maintain up-to-date, effective security measures to protect the RefuSHE Kenya properties and staff
  • Oversee all maintenance activities and maintain a regular schedule of maintenance for the RefuSHE Kenya Assets
  • Work hand in hand with the HR & Administration Manager to ensure all staff and organization assets and tools are covered adequately and timely and the respective premiums paid promptly
  • Ensure adequate records of fleet management/movement, and put in place policies/structures to guard against abuse
  • Deliver all administration services in the most efficient manner to facilitate the functions of all programs and the support departments
  • Management of fuel consumption (generator/office cars/contracts)
  • Any other lawful duties as assigned by the supervisor

Qualifications

  • Degree in Business Administration or Management or other related studies from a recognized institution and at least 3-5 years’ work experience in implementing similar projects
  • Good command of English both oral and written
  • Good interpersonal and communication skills
  • Good working experience in MS Office suite
  • Strong report writing and presentation skills
  • Ability to multitask on demanding roles
  • Good planning and coordination skills, with the ability to organize a substantial workload comprised of complex and diverse tasks
  • Strong self-starter, able to take initiative and adapt to changing circumstances and priorities
  • Ability to remain flexible in a dynamic environment and work well in a team
  • Commitment to RK’s safeguarding and other policies on child protection

Apply

Your application should be sent to admin@refushe.org indicating the position title in the email subject as “Administration Officer” by the close of business on January 22, 2021. It should include a cover letter & a detailed CV plus other relevant credentials. Kindly indicate your current and expected remuneration.

Please note, shortlisting shall be done on a rolling basis.

Human Resources & Administration Manager

RefuSHE

(IMPORTANT:Earn 200K working in NGOs, UN, UNDP, World Bank, International Development Community, UNESCO, WHO, USAID.Get the details click here)

P.O. Box 63192-00619, Nairobi

Executive Assistant to the CEO

RefuSHE protects, nurtures, educates, and empowers young refugee women and girls in East Africa through a unique holistic model that provides shelter, education, case management, counseling, child care, legal advocacy, and vocational training. RefuSHE’s holistic program meets the imminent needs of unaccompanied, separated and orphaned refugee girls, young women, and their children.

Founded in 2008, RefuSHE is a U.S. nonprofit with headquarters in Chicago and operations in Nairobi, Kenya. It is the first and only organization dedicated to refugee girls in East Africa. Over the past ten years, RefuSHE has grown to become a leading institution and global thought-leader in the field of refugee protection. Today, RefuSHE is poised for strategic growth and scale. We are looking for someone who has a passion for social change, aspires to use their talent for good, and thrives in fast-pace growth environments.


The Opportunity

The Executive Assistant shall provide overall executive administration support to the CEO, manage meetings and appointments, handle CEO’s correspondences, facilitate the smooth running of the CEO’s office and interdepartmental coordination between his office and other internal departments as well as the public.

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S/he shall be required to maintain a good corporate image for the CEO’s office as well as the organization at large. S/he shall maintain a high level of confidentiality on all information and communication at the CEO’s office.

KEY RESPONSIBILITIES:

Executive Administration

  • Screening telephone calls for the CEO, taking messages, and handling them appropriately
  • Providing a bridge for smooth communication between the CEO’s office, internal departments, and other stakeholders
  • Drafting correspondences for the CEO and senior management in accordance with instructions
  • Providing executive support to the CEO, board, and senior management team members
  • Meeting and greeting visitors at all level of seniority
  • Cultivating a good working relationship between the CEO’s office and staff members
  • Performing clerical duties for the CEO and senior management team such as photocopying, binding, scanning, filing, and mailing

Management of Appointments and Meetings

  • Working closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities
  • Maintaining the CEO’s calendar and itinerary to facilitate his work plan and to avoid overlapping of tasks/events
  • Coordinating meetings for the CEO and meetings with senior management team to avoid conflict of dates and events
  • Maintaining the board meeting schedule for the year
  • Preparing meeting notices, agendas, minutes, and matters arising thereof as needed
  • Facilitating arrangements for meetings including managing room bookings and venues, catering, room preparation, compiling and disseminating agenda and papers
  • Briefing the CEO for meetings, presentation materials, including coordinating all materials, directions and equipment as needed
  • Drafting weekly and monthly reports for CEO’s office

Board Liason Support

  • Serving as a liaison between the CEO to board members and the general public
  • Serving as the CEO’s administrative liaison to board members
  • Communicating directly on behalf of the CEO to the board members when required
  • Responsible for obtaining information, photos, and bios for all new board members
  • Maintaining an updated list of all board members and executive members
  • Any other lawful duties as assigned by the supervisor

Qualifications

  • Degree in Public Relations or Communications or other related studies from a recognized institution and at least 3-5 years’ work experience in implementing similar projects
  • Good command of English both oral and written
  • High level of confidentiality with information
  • Good interpersonal and communication skills
  • Good working experience in MS Office suite
  • Strong report writing and presentation skills
  • Ability to multitask on demanding roles
  • Good planning and coordination skills, with the ability to organize a substantial workload comprised of complex and diverse tasks
  • Strong self-starter, able to take initiative and adapt to changing circumstances and priorities
  • Ability to remain flexible in a dynamic environment and work well in a team
  • Commitment to RK’s safeguarding and other policies on child protection

Apply

Your application should be sent to admin@refushe.org indicating the position title in the email subject as “Executive Assistant to the CEO” by the close of business on January 22, 2021. It should include a cover letter & a detailed CV plus other relevant credentials. Kindly indicate your current and expected remuneration.

Please note, shortlisting shall be done on a rolling basis.

Human Resources & Administration Manager

RefuSHE

P.O. Box 63192-00619, Nairobi

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