Job Vacancies at The Veterinary Medicines Directorate

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Inspector – 15 Posts

REF NO. VMD 01/2023

Qualifications and Requirements:
For appointment to this grade a candidate must have:

• Bachelor’s Degree in Veterinary Medicine or equivalent qualification from a recognized institution;
• Proficiency in computer applications;
• Registration with Kenya Veterinary Board or equivalent professional regulator; and
• Fulfil the requirements of Chapter Six (6) of the Constitution.

Responsibilities:

An officer at this level will work under the guidance and supervision of a senior officer in any of the listed functional areas. Duties and responsibilities will entail assisting in: –

Standards

• Developing, and reviewing standards and guidelines for veterinary medicines registration, carrying out inspections, trade and good manufacturing practices;
• Carrying out research to inform development and review of appropriate standards and guidelines in liaison with relevant departments and stakeholders; and
• Sensitizing stakeholders on existing standards and guidelines.

Registration & Licensing

• Evaluating and recommending veterinary medicines new/retention applications for registration;
• Assessing applied variations and providing recommendation in relation to products market authorization;
• Evaluating and responding to appeals and complaints on market authorization issues;
• Developing, applying and reviewing guidelines for veterinary medicine evaluation and GMP compliance;
• Developing annual registers of manufacturers of veterinary medicines, registered and retained conventional and alternative veterinary medicines;
• Enforcing good manufacturing practice for veterinary medicines manufacturers;
• Screening and recommending veterinary pesticides for efficacy trial.
• Licensing the manufacture, marketing, importation, exportation, advertisement, and sale of veterinary medicines;
• Issuing annual permits for Local Technical Representatives of foreign manufacturers; and
• Evaluating and responding to appeals and complaints on registrations issues.

Compliance & Surveillance

• Implementing policies, guidelines, strategies and standard operating procedures (SOPs) for the Compliance, disposal of unwanted veterinary medicines and testing function;
• Inspecting veterinary pharmacy premises for compliance with laid down standards;
• Monitoring veterinary pharmacy practices for compliance;
• Taking measures necessary to ensure identified non-compliances are addressed;
• Monitoring clinical and non-clinical trials of veterinary medicines by individuals and institutions to be involved in the trials;
• Ensuring adherence to proper disposal practices of expired, damaged, unregistered, fake, counterfeit and other illicit veterinary medicines;
• Ensuring marketed veterinary medicines have market authorization;
• Ensuring appropriate safety measures are put in place in premises that deal with veterinary medicines;
• Ensuring veterinary medicines are stored, labelled and supplied in compliance with the law
• Documenting exhibits and other evidence concerning violations;
• Appearing and Testifying in courts as required; and
• Participating with other, state agencies as needed in activities related to the enforcement of laws concerning veterinary medicines and premises.

Trade Facilitation

• Filing returns of veterinary medicines used in Kenya to the World Organization for Animal Health (OIE);
• Compiling Register of Approved Veterinary Pharmacies for publication;
• Compiling trade data on the volumes and types of medicines being imported and exported out of the country;
• Processing permits for importation and exportation of veterinary medicines;
• Licensing veterinary pharmacy practices;
• Licensing the manufacture, marketing, importation, exportation, advertisement, and sale of veterinary medicines;
• Issuing annual permits for Veterinary Pharmaceutical Representatives;
• Ensuring only veterinary medicines with market authorization are allowed in or out of the Country; and
• Eliminating unfair business practices in the veterinary medicine supply chain.

Ports of Entry.

• Verifying import/export documents and inspecting consignments of veterinary medicines at specific ports of entry;
• Impounding illegal, sub-standard and expired veterinary medicines;
• Recommending disposal of impounded veterinary medicines;
• Monitoring the market for and take measures necessary for the elimination of trade in illegal and counterfeit veterinary medicines;
• Conducting surveillance activities to ensure safety, quality and efficacy of veterinary medicines; and
• Overall enforcement of VMD regulations in areas of jurisdictions in conjunction with other relevant Government Agencies.

Competencies and Skills

• Report writing;
• Communication;
• Presentation.

Legal Officer

REF NO. VMD 02/2023
Scale: VMD 6
Basic Salary: Ksh 59,500 X4,500-93,500X6,000-99,500
Terms of Service: Permanent and Pensionable
Qualifications and Requirements:
For appointment to this grade, a candidate must have:

• Bachelor of Law Degree from a recognized institution;
• Postgraduate Diploma in Legal Studies from the Council of Legal Education;
• Proficiency in Computer applications; and
• Fulfil the requirements of Chapter Six (6) of the Constitution.

Responsibilities:
Duties and responsibilities entail; –

• Reading and verifying documentation vis-à-vis historical information contained in individual case files;
• Obtaining information required on case files and communicating to the external advocates;
• Identifying legal and compliance risks;
• Compiling contract documentation for preparation and related documents for the organization;
• Coordinating handling of cases filed against VMD between the departments and external counsel; and
• Attending court hearings.

Competencies and skills

• Drafting;
• Report writing;
• Negotiation and arbitration; and
• Analytical.
   

Driver

REF NO: VMD 03/2023
Scale: VMD 9
Basic Salary: Ksh 24,000 X2,000-26,000X2,500-33,500 X3,000-45,500 X3,500-49,000
Terms of Service: Permanent and Pensionable
Qualifications and Requirements:
For appointment to this grade a candidate must have:

• KCSE (Mean grade of D+) or equivalent qualifications;
• Minimum four (4) years’ active driving experience for the appropriate class of  vehicle;
• Has sat and passed minimum of Occupational Test III for drivers;
• Valid driving license for appropriate class of vehicle
• Proficiency in computer applications;
• Passed Suitability Test for Driver Grade III:
• First-Aid Certificate Course lasting not less than one (1) week from St. John Ambulance or Kenya Institute of Highway & Building Technology (KIHBT) or any other recognized institution; and
• Fulfil the requirements of Chapter Six (6) of the Constitution.

Responsibilities:
Duties and responsibilities entail; –

• Ensuring the safe transportation of personnel and/or goods from source to  destination as per instructions;
• Detecting and reporting malfunctioning of vehicles system;
• Maintaining a record of the vehicle’s movement through the “Work Ticket”;
• Monitoring and reporting the vehicle service and insurance schedule;
• Ensuring the cleanliness of the vehicle;
• Reporting incidents and accidents as soon as they occur as per the policy; and
• Ensuring adherence to or observations of traffic laws.

Competencies and skills

• Interpersonal;
• Courtesy;
• Communication.

Accounts Assistant

REF NO. VMD 04/2023
Scale: VMD 8
Basic Salary: Ksh 33,500 X 3,500-59,500 X 4,000-63,500
Terms of Service: Permanent and pensionable
Qualifications and Requirements:
For appointment to this grade, an officer must have: –

• Diploma in Accounting/Finance, CPA II, ACCA II or an equivalent accounting qualification from a recognized institution;
• Proficiency in computer applications;
• Fulfil the requirements of Chapter Six (6) of the Constitution.

Responsibilities:
Duties and responsibilities entail; –

• Preparing payment vouchers and submitting for processing in accordance with the laid down rules and regulations;
• Maintaining registers of documents received and dispatched from the department;
• Maintaining primary records such as cashbooks, ledgers, vote books and registers and preparing management reports e.g., imprest and expenditure returns;
• Issuing receipts for monies received;
• Filing payments and receipts vouchers and ensuring safety of accounts files;
• Ensuring safe custody of finance records and assets;
• Maintaining registers of fixed assets, and debtors;
• Balancing and reconciling cashbooks on daily basis;
• Facilitating for withdrawal of cash for office use and ensuring safety of the same at all times;
• Preparing bank reconciliations, cash flow statements and monthly reports;
• Ensuring security of cheques and cheque books
• Processing and filing of statutory returns with the relevant institutions;
• Verifying cashbook, payment and surrender vouchers;
• Reviewing of the monthly staff payroll journals
• Preparing all transfer letters for submission to the bank to effect payments;
• Reconciling ledger control accounts, debtors and creditors ledger accounts; and
• Preparing Audit supporting schedules for audit purposes;

Competencies and Skills

• Analytical;
• Communication;
• Interpersonal.

Office Assistant

REF NO. VMD 05/2023
Scale: VMD 10
Basic Salary: Ksh 18,000 X 2,000-26,000 X 2,500-33,500×3,000-39,500
Terms of Service: Permanent and Pensionable
Qualifications and Requirements:
For appointment to this grade a candidate must have:

• KCSE D (Plain) or equivalent from a recognized institution
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

Responsibilities:
Duties and responsibilities entail; –

• Ensuring general office cleanliness;
• Collecting and dispatching mails;
• Preparing and serving beverages;
• Performing office errands;
• Requisationing office general supplies;
• Operating basic office equipment; and
• Ensuring safe custody of office facilities.

Competencies and Skills

• Organizational;
• Public Relations;
• Communication;
• Interpersonal.

ICT Officer

REF NO. VMD 06/2023
Scale: VMD 6
Basic Salary: Ksh 59,500 X 4,500-93,500 X 6,000-99,500
Terms of Service: Permanent and Pensionable
Qualifications and Requirements:
For appointment to this grade a candidate must have:

• Bachelors Degree in any of the following disciplines: -Computer Science/Business Information Technology, Telecommunication, Electronic Engineering or equivalent qualifications from a recognized institution; and
• Fulfilled the requirements of Chapter Six of the Constitution.

Responsibilities:
Duties and responsibilities entail; –

• Effectively operating, supporting, and continual improvement of existing business applications, computer hardware and networks (LAN);
• Providing ICT user administration and support;
• Maintaining on-site and off-site data centers;
• Implementing computer security measures and guidelines to safeguard information against malicious or unauthorized access, modification, destruction and virus attacks by ensuring antivirus programs, patches are installed and up to date;
• Commissioning new ICT equipment, repairing and maintaining existing equipment such as desktop PCs, laptops, printers, monitors, projectors, PABX, CCTV, Biometric, UPS and other computer equipment;
• Reviewing, testing and evaluating both hardware systems and software solutions to determine their efficiency, reliability, compatibility and updating them as necessary;
• Implementing ICT policies;
• Conducting staff awareness on technological changes and emerging cyber security risks;
• Maintaining backup of user data, CCTV and biometric data on various media; and network configurations; an
• Monitoring network traffic and ensuring adequate speeds and capacity are being met.

Competencies and Skills

• Report writing;
• Communication;
• Presentation.

Planning Officer

REF NO. VMD 07/2023
Scale: VMD 6
Basic Salary: Ksh 59,500 X 4,500-93,500 X 6,000-99,500
Terms of Service: Permanent and Pensionable
Qualifications and Requirements:
For appointment to this grade a candidate must have:

• Bachelors degree in any of the following disciplines: Economics, Statistics, or equivalent qualification from a recognized institution;
• Proficiency in Computer Applications Skills; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

Responsibilities:
Duties and responsibilities entail; –

• Preparing monthly, quarterly and annual sectional reports;
• Participating in the monitoring of performance;
• Compiling supporting documents for performance reporting;
• Collecting and analyzing data on Council programmes, activities and projects to provide information on their efficiency and effectiveness towards the achievement of the long-term strategic goals of the Council so as to ensure that the annual targets are achieved within the set timeframes;
• Conducting training of various users in the Council on data collection tools to ensure that data collected is reliable for assessment, Strategy and Planning;
• Conducting research initiatives on market relevance of the institution’s programmes and projects to address the gaps identified and further improve the extension programmes; and
• Implementing methodologies for monitoring the development impact of the institution’s operations.

Competencies and Skills

• Research Skills
• Analytical.
• Organizational
• Communication

Records Management Officer

REF NO. VMD 08/2023
Scale: VMD 6
Basic Salary: Ksh 59,500 X 4,500-93,500 X 6,000-99,500
Terms of Service: Permanent and Pensionable
Qualifications and Requirements:
For appointment to this grade a candidate must have:

• Bachelor’s Degree in any of the following field: Library and Information Science, or Records and Information Technology or its equivalent qualification from a recognized institution;
• Proficiency in computer applications; and
• Fulfil the requirements of Chapter Six (6) of the Constitution.

Responsibilities:
Duties and responsibilities entail; –

• Preparing indexes, classified descriptive lists, location guides and inventory lists;
• Coordinating the receiving, sorting, opening and dispatching of mails or related registers;
• Ensuring security of information, documents, files and office equipment;
• Coordinating maintenance of files, records and registry;
• Initiating appraisal and disposal of files and documents;
• Advising on care, preservation and control of records;
• Developing and updating file index;
• Receiving and filing of records and information;
• Making data entries;
• Storing and retrieving records and information;
• Tracking of files and documents;
• Indexing, profiling and distribution of memos;
• Circulating of files and documents;
• Receiving, filing, retrieving and dispatching of records and information;
• Creating and maintaining databases for control and retrieval of records;
• Ensuring pending correspondence and bring-ups are checked and appropriate action is taken;
• Appraising and disposing files and documents in liaison with National Archives and Documentation Services; and
• Ensuring proper storage, custody and preservation of archives.

Competencies and Skills

• Report writing
• Communication.
• Presentation

Assistant Inspector

REF NO. VMD 09/2023
Scale: VMD 8
Basic Salary: Ksh 33,500 X 3,500-59,500 X 4,000-63,500
Terms of Service: Permanent and Pensionable
Qualifications and Requirements:

For appointment to this grade a candidate must have:

• Diploma in Animal Health or equivalent qualification from a recognized institution;
• Registration with Kenya Veterinary Board or equivalent professional regulator;
• Proficiency in computer applications; and

Responsibilities:
An officer at this level will work under the guidance and supervision of a senior officer in any of the listed functional areas. Duties and responsibilities entail assisting in:- Standards

• Developing, and reviewing standards and guidelines for veterinary medicines registration, carrying out inspections, trade and good manufacturing practices;
• Carrying out research to inform development and review of appropriate standards and guidelines in liaison with relevant departments and stakeholders; and
• Sensitizing stakeholders on existing standards and guidelines.

Registration & Licensing

• Evaluating and recommending veterinary medicines new/retention applications for registration;
• Assessing applied variations and providing recommendation in relation to products market authorization;
• Evaluating and responding to appeals and complaints on market authorization issues;
• Developing, applying and reviewing guidelines for veterinary medicine evaluation and GMP compliance;
• Developing annual registers of manufacturers of veterinary medicines, registered and retained conventional and alternative veterinary medicines;
• Enforcing good manufacturing practice for veterinary medicines manufacturers;
• Screening and recommending veterinary pesticides for efficacy trial.
• Licensing the manufacture, marketing, importation, exportation, advertisement, and sale of veterinary medicines;
• Issuing annual permits for Local Technical Representatives of foreign manufacturers; and
• Evaluating and responding to appeals and complaints on registrations issues.

Compliance & Surveillance

• Implementing policies, guidelines, strategies and standard operating procedures (SOPs) for the Compliance, disposal of unwanted veterinary medicines and testing function;
• Inspecting veterinary pharmacy premises for compliance with laid down standards;
• Monitoring veterinary pharmacy practices for compliance;
• Taking measures necessary to ensure identified non-compliances are addressed;
• Monitoring clinical and non-clinical trials of veterinary medicines by individuals and institutions to be involved in the trials;
• Ensuring adherence to proper disposal practices of expired, damaged,unregistered, fake, counterfeit and other illicit veterinary medicines;
• Ensuring marketed veterinary medicines have market authorization;
• Ensuring appropriate safety measures are put in place in premises that deal with veterinary medicines;
• Ensuring veterinary medicines are stored, labelled and supplied in compliance with the law
• Documenting exhibits and other evidence concerning violations;
• Appearing and Testifying in courts as required; and
• Participating with other, state agencies as needed in activities related to the enforcement of laws concerning veterinary medicines and premises.

Trade Facilitation

• Filing returns of veterinary medicines used in Kenya to the World Organization for Animal Health (OIE);
• Compiling Register of Approved Veterinary Pharmacies for publication;
• Compiling trade data on the volumes and types of medicines being imported and exported out of the country;
• Processing permits for importation and exportation of veterinary medicines;
• Licensing veterinary pharmacy practices;
• Licensing the manufacture, marketing, importation, exportation, advertisement, and sale of veterinary medicines;
• Issuing annual permits for Veterinary Pharmaceutical Representatives;
• Ensuring only veterinary medicines with market authorization are allowed in or out of the Country; and
• Eliminating unfair business practices in the veterinary medicine supply chain.

Ports of Entry.

• Verifying import/export documents and inspecting consignments of veterinary medicines at specific ports of entry;
• Impounding illegal, sub-standard and expired veterinary medicines;
• Recommending disposal of impounded veterinary medicines;
• Monitoring the market for and take measures necessary for the elimination of trade in illegal and counterfeit veterinary medicines;
• Conducting surveillance activities to ensure safety, quality and efficacy of veterinary medicines; and
• Overall enforcement of VMD regulations in areas of jurisdictions in conjunction with other relevant Government Agencies.

Competencies and Skills

• Report writing;
• Communication;
• Presentation.
• Fulfil the requirements of Chapter Six (6) of the Constitution.

Method of Application

Candidates who meet the above criteria are advised to submit a hard or soft application, detailed curriculum vitae, copy of National Identification card, copies of academic and professional certificates and other testimonials to:

The Chief Executive Officer, Veterinary Medicines Directorate;
Email: recruitment@vmd.go.ke
or deliver hard copies with the envelope clearly marked Ref: …. to the Veterinary Medicines Directorate Offices, PCPB Plaza, Loresho Ridge Ground Floor; Addressed to:
The CEO
Veterinary Medicines Directorate
Pest Control products Board Plaza
P.O. Box 66171-00800
Westlands, Nairobi
NB: All candidates should fill and submit the attached Biodata request together with the applications.
DEADLINE FOR APPLICATION: Wednesday 6th December, 2023 AT 5.00 P.M.