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Integrated Projects Officer – Kwale

ROLE PURPOSE

The Integrated Project Officer role, involves managing projects and sponsorship delivery at the Program Unit (PU), while ensuring a seamless integration and quality of both deliverables in line with the Country Strategy. The role will design, implement monitor and report on progress of project activities and sponsorship production in line with detailed implementation plan and sponsorship annual schedules. It is also intended to manage partnerships (county government, national NGOs, corporate agencies etc.) and sustain a working relationship with sponsored families and local partners to deliver quality and timely sponsorship communications accompanied with a demonstrated participation of sponsored families and benefitting from the diverse projects supported in the PUs.

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ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Planning, strategy and policy (10%) 

  • Ensure sponsorship and program work directly contributes to the outcomes for girls and young women are realised and that girls take lead in advocating for their rights
  • Design and implement projects that are gender transformative and aligned to the Country and Global strategies.
  • Promote children rights in sponsorship and ensure Plan’s policy on safeguarding the rights of children and young people is adhered to by all associates.
  • Build relationship with relevant staff to ensure all logistics and procurement processes are in conformity with Plan policies, procedures and standards
  • Oversee sponsor visits as per Plan International policies.
  • Facilitate consultation, participation and feedback to the community in relation to Plan programs and policies.

Programme and project design, implementation, reporting and influencing (30%) 

  • Promote participation of children, girls and communities in project cycle to explore and challenge gender norms.
  • Ensure sponsored families and community participation in the project design, planning and implementation.
  • Contribute to resilient responsive interventions through needs assessment analysis and stakeholder engagement.
  • Influence stakeholders to address the varied and complex root causes of the issues that impact girls’ lives.
  • Facilitate access to relevant and accurate information on the projects to sponsored families, government officers and other community stakeholders
  • Contribute to gender sensitive responses/intervention through continuous data collection during project implementation.
  • Consolidate/write project periodic reports in line with the laid down donor requirements and Plan standards.

Working in Partnership and resource mobilisation (10%) 

  • Continued participation on flagged business development calls by providing necessary information to qualify proposals.
  • Management of partners to effectively support sponsorship processes and program delivery. Track and monitor contractual obligations of all partners. This includes ensuring compliance to child sponsorship commitments and achievement of KPIs.
  • Facilitate authentic community led beneficiary targeting processes and reporting on interventions being undertaken.
  • Uphold the principles of Building Better Partnerships
  • Enhance effective data storage of child sponsorship documents at field level.
  • Facilitate consultation, participation and feedback to sponsored families in relation to Plan programs and policies.
  • Engage and maintain cordial stakeholder relationships throughout the project cycle for effective project delivery and achievement of sponsorship commitments.
  • Maintain a high level of external communication and contact at the community and county levels. This is to facilitate the implementation of the project and sponsorship activities effectively.
  • Build and strengthen working relations with local structures (local administration, schools among others) and ensure their participation and support to child sponsorship and other program activities.
  • Engage and influence different technical working groups at sub-county level.
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Quality improvement and standards (15%)

  • Deliver timely and quality child sponsorship communications/products as per monthly and quarterly production schedules.
  • Operationalise procedures of data quality assurance during collection and submission of child sponsorship communications.
  • Ensure each sponsored child is tracked on yearly basis (to check on their wellbeing, education and health) and submit reports on quarterly basis.
  • Monitor and evaluate performance of child sponsorship partners as per signed agreements.
  • Work with the Program team and the M&E team in documenting project achievements and lessons learnt.
  • Facilitate and coordinate joint reflection sessions with sponsored families, communities and other stakeholders to inform programming/improve on quality of interventions.

Financial Responsibility (10%)

  • Develop monthly activities and budget plans as per approved work plan and ensure all activities are on track with appropriate scheduling, quality and timelines.
  • Monitor expenditures by interventions and ensure compliance with approved budget.
  • Review expenditure reports on a monthly basis.

Risk Management (5%)

  • Develop risk assessments for all projects & sponsorship and put in place mechanisms to mitigate/manage the risks during the implementation phase.
  • Continually manage all safeguarding risks in both program and sponsorship.

Capability building and People Management (10%) 

  • Assess local partners’ capacity gaps in delivery of program and sponsorship work and develop capacity building plans for mutual development.
  • Internally resources and establish external linkages/referral for capacity development of the local partners
  • Build the capacity of local partners, sponsored families and community volunteers on child sponsorship policies and guidelines.
  • Work closely with the sponsorship partners to ensure adequately skilled volunteers are recruited and performance managed as per monthly set targets.
  • Contribute to documentation and sharing of best practices with all stakeholders

Other duties (5%)

  • As assigned by the supervisor

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

  • Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
  • Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
  • Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted. 

LEADERSHIP COMPETENCIES

  • Courageous, taking a lead, challenging myself and others to achieve purpose, safeguard others and role model values, inside and outside work. Responsible for my work and learning, striving to improve. Self-aware, resilient and constructive in embracing change. Striving to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. Challenging myself to be bold, courageous, responsive, focused and innovative.
  • Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
  • Collaborating with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
  • Respecting all people, appreciating differences and challenging inequality in programmes and the workplace. Supporting children, girls and young people to increase their confidence and to change their own lives. Empowering other staff to give their best and develop their potential.
  • Achieves desired outcomes and finds innovative solutions by using the expertise and creativity of others and adopting a coaching approach with the people they manage or advise.
  • Creates space for reflection and uses external evidence and internal evaluation to identify what and how we need to improve and then to support others through change.
  • Understanding Plan International’s purpose, priorities, values and approaches in our work context. Adhering to relevant policies, processes, practices and standards, and being pro-active in continuing technical and professional development

BUSINESS MANAGEMENT COMPETENCIES

  • Understands Plan International in context, including its purpose, values and country strategy, and can communicate these to varied audiences, including how Plan International will deliver on its objectives.
  • Managing activities and resources including skills in project design, planning, monitoring and reporting
  • Managing people and information including skills in capacity assessment and coaching, communication skills, both speaking and writing, and digital working, including personal digital skills

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential:

  • Shapes work programmes with relevant leaders and stakeholders, aligned with relevant strategies, and balancing global and local priorities with opportunities
  • Designs projects with clear objectives and measurable results contributing to overall outcomes.
  • Coaches partners as part of daily work by explaining key concepts, standards and resources; and working alongside others to apply effective evidence-based practice.
  • Identifies, assesses and nurtures mutually beneficial relationships with appropriate partners. [supporting partnership relationships]
  • Embeds capability building of relevant stakeholders into programme and project design
  • Mainstreams gender and inclusion into programming and influencing work by applying strategies for gender transformative change.
  • Uses participatory approaches and the engagement of our Primary Impact Groups and other key actors and stakeholders throughout the programme and project cycle, including monitoring and evaluation.
  • Works politically to engage with and influence key actors and stakeholders in own field(s), including government, inter-governmental organisations and the private sector

Qualifications/ experience essential: 

  • A Bachelor’s degree in Social Sciences or Development Studies.
  • At least 3 years’ experience in project management in various thematic areas/child sponsorship programming and disaster risk management.
  • Demonstrable experience designing and managing gender transformative projects
  • At least 2 years’ experience managing partners
  • Hold personal values, ethics and attitudes which are in alignment with the principles of the Plan’s
  • Motorcycle riding skills and experience

Qualifications/ experience desirable: 

  • Strong report writing skills
  • Community facilitation, networking, partnership development and management skills
  • Good communication, negotiation and advocacy skills
  • Good interpersonal, relationship and team working
  • Conflict Management skills
  • Experience in humanitarian programming
  • Experience in program phase out management
  • Experience in working with coastal communities will be an added advantage

Languages required

  • Excellent written and verbal communication skills in Kiswahili and English.

Knowledge:

  • In-depth knowledge local development issues, with particular knowledge in girls’ rights and child rights, feminist movements, the key actors and institutions, and the power dynamics involved.
  • Mastery of key gender inequalities, gaps, barriers and opportunities at the local level
  • In-depth understanding of the policies, processes, institutions and organizations that shape the development and humanitarian context and standards within Kenya.
  • Knowledge and experience of working with children and youths
  • Strong Knowledge of community development.
  • Knowledge on management of partners including capacity assessment and strengthening.

Skills:

  • Ability to design, implement and monitor evidence-based solutions for gender transformative programmes.  
  • Ability to influence power holders about the need for and benefits of addressing gender equality and inclusion, including being able to offer a range of evidence-based solutions.
  • Excellent relationship building skills – networking, influencing and stakeholder management skills
  • Ability to identify, analyse and monitor diverse, relevant external actors to work with and understand the purpose and implications of working with them.
  • Experience in capacity building
  • Hands on experience and skill in result based MERL system

Behaviors:

  • Role model Plan International values and behaviours both internally and externally.
  • Engages sensitively with community members on issues of gender equality and inclusion, demonstrating an understanding of the local culture and context.
  • Promotes equality, including gender equality, inclusion and girls’ empowerment in Plan’s work and in its work with partners
  • Apply participatory influencing methodologies both internally and externally
  • The ability to build collaborative working relationships
  • Communicates effectively at a high level and with a range of appropriate styles for different audiences
  • Builds capability through knowledge sharing, networking and coaching.

Senior Business Development Coordinator

ROLE PURPOSE

The Senior Business Development (BD) Coordinator will play a critical role in the development and realization of an ambitious business development country strategy. The role will support the BDM in market research, identification of emerging trends as well as coordinating specific end to end bid development, which may include but not be limited to synthesis of the opportunity, partner identification and managing of assigned proposal development teams and with a view to leading collaborative teams that promote winning proposals.  Under the direction of the Head of Business Development, the incumbent will support the identification of new business development and identify new funding opportunities and ensure appropriate tracking of such bids in line with Plan Kenya systems and standards and oversight for business development end to end business processes for bids as assigned. 

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

  • Support in the development of opportunities such as proposals, concepts to donors (including institutional, corporate, multilateral, and, foundations, etc.). (40%)
  • Prepare and develop concept notes and other proposal write ups including proposals;
  • Monitor, document and highlight new business development to ensure that Plan Kenya is abreast of new opportunities in line with Plan Kenya’s strategic focus;
  • Support the effective tracking of opportunities on Plan Kenya corporate business development pipeline tracking tool on Plan’s Grant Management Tracking portal whilst ensuring accurate information on databases

Representation, Partnerships Engagement and Networking (10%)

  • Lead in strategic repositioning and build strategic partnerships for new resource mobilization and program development
  • Build a network of professional business contacts within Plan’s industry including negotiating partnership teaming arrangements, related budgets and other institutional arrangements with partners;
  • As delegated and under the direction of the Head of Business Development and Partnerships, represent Plan Kenya to donors and partners in line with the an agreed upon Country office response plan;
  • Attend forums and meetings (including Skype calls) with/or on behalf of the Head of Business Development and Partnerships to represent Plan that will advance its interests to improve its resource base;
  • Support to mobilize and setup network meetings between Plan Kenya, its partners, donors and other interested parties.

Project Start-up and Contracting (10%)

  • Develop Fund Agreement Documents and monitor to ensure contracting is finalized between National Offices (NOs) and Plan Kenya;
  • Act as a liaison between Grants Department and Business Development Department to ensure there is a harmonized coordination between the departments especially during proposal development (including developing proposal budgets), contracting and hand over of contracted projects to the Program leadership and project staff;
  • As part of hand over processes, support in setting up new project start up workshops with the program team and designated project staff and other Plan International key staff.
  • Support a high performing team and ensure all relevant departments have the necessary knowledge and skills to acquire and implement sustainable grant funding (30%)
  • Identify staff training needs and Work together with the Head of Business Development to identify and coach Plan Kenya staff on grants acquisition to ensure there is a steady pool of staff to support the department in its fundraising efforts.
  • Participate in regular team meetings and contribute to the overall smooth operation of the department.
  • Support in the development of training materials for staff on Business Development and mentor staff in proposal development as needed;
  • Take an active role to develop and keep up to date on trends, issues, and solutions pertaining to Plan’s Areas of Distinctiveness

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

  • Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures;
  • Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
  • Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted. 

Other duties (5%)

  • Any other assignment within the scope of work.

 LEADERSHIP COMPETENCIES

  • Courageous, taking a lead, challenging myself and others to achieve purpose, safeguard others and role model values, inside and outside work. Responsible for my work and learning, striving to improve. Self-aware, resilient and constructive in embracing change. Striving to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. Challenging myself to be bold, courageous, responsive, focused and innovative;
  • Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date;
  • Collaborating with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
  • Respecting all people, appreciating differences and challenging inequality in programmes and the workplace. Supporting children, girls and young people to increase their confidence and to change their own lives. Empowering other staff to give their best and develop their potential;
  • Achieves desired outcomes and finds innovative solutions by using the expertise and creativity of others and adopting a coaching approach with the people they manage or advise;
  • Creates space for reflection and uses external evidence and internal evaluation to identify what and how we need to improve and then to support others through change;
  • Understanding Plan International’s purpose, priorities, values and approaches in our work context. Adhering to relevant policies, processes, practices and standards, and being pro-active in continuing technical and professional development.

BUSINESS MANAGEMENT COMPETENCIES

  • Manage legal & reputational risks including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
  • Managing activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
  • Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
  • Managing resources and delivery: -Knows the resources required for their role. Manages their own workload, avoiding under or overcommitting to delivery activities; -Works according to a budget and uses the relevant financial systems.; -Works according to principles of data protection; -Understands how information is used for reporting and decisions making; – Seeks to continually improve personal working practices.
  • Programme and project management: -Aware of the programmes that Plan International delivers directly and through partner organisations. -Aware of the programme and project management procedures relevant to their role.; -Complies with financial procedures and controls relevant to their role; -Seeks opportunities to reflect on and learn from all work.
  • Digital working: Identifies ways to use digital to improve the effectiveness of work activities. Understands how digital enablers can contribute to achieving Plan International’s purpose.  Utilises the digital tools available in line with privacy and safeguarding guidelines.
  • Evidence-based management: Understands the importance of high-quality data and the implications of poor data.  Understands what data Plan International needs to inform decision-making. Interprets a range of sources to inform evidence-based decisions relevant to their role.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential: 

  • Bachelor’s degree.
  • Equivalent practical experience, in interdisciplinary areas within human rights, international development and program leadership;
  • 5 years of demonstrable and relevant experience in managing multilateral and bilateral donor funded grants/contracts and other fund sources;
  • Experience in private sector engagement will be an added advantage;
  • Proven experience in proposal writing, concept development, and business cases;
  • Understanding of multiple donor policies and procedures particularly ECHO, OFDA, Global Affairs Canada, SIDA, DFID, USAID, EC and UN Agencies;
  • Proven ability to develop, drive and support end to end business development processes;
  • Proven results-based client/donor relationship management;
  • Good understanding of gender equality programs and meaningful child participation;
  • Knowledge of development challenges and contexts in Kenya, in particular in child rights, girl’s rights and child protection;
  • Demonstrated experience working collaboratively and supportively without the need for close supervision;
  • Proficient computer skills and use of relevant desktop applications and internal systems.

Languages required

  • Excellent written and verbal communication skills in English.

TECHNICAL COMPETENCIES

Knowledge:

  • Partnership building and ability to build and sustain interpersonal and professional relationships with internal colleague, donor contacts and peer organizations
  • Analytical and conceptual skills
  • Good Interpersonal / Communication skills
  • Results orientated
  • Good coordination skills and ability to multi-task with ease, adapting to frequently changing priorities; 
  • Good negotiation and conflict resolution skills;
  • Good understanding of budgeting as part of bid development;
  • Ability to effectively work with others and with minimum supervision
  • Working knowledge and understanding of donor priorities and regulations
  • Good working experience in one of Plan International’s thematic areas or a support function. 

Behaviors:

  • Supports learning in diverse teams
  • Acts with high degree of integrity and professionalism
  • Relates to people in a friendly, open manner and engenders trust from other staff
  • Holds self and others to account to deliver on agreed goals and standards of behaviour
  • Remains calm and positive under pressure and in difficult situations
  • Promotes innovation and learning
  • Ability to act as part of multi-cultural and multi-disciplinary team.
  • Ability to work with others
  • Ability to travel within Kenya and on occasion, out of the country as may be required
  • Able to view even distressing situations objectively by leaving personal attitudes and judgmental responses to one side;
  • Promotes equality, including gender equality, inclusion and empowerment of young women in Plan’s work and in its work with partners;
  • Apply participatory influencing methodologies both internally and externally
  • The ability to build collaborative working relationships;
  • Uses creativity to challenge the norm and promote innovation and thinks and acts for the wider organization – linking partnership opportunities with the context of the wider organizational strategy;
  • Communicates effectively at a high level and with a range of appropriate styles for different audiences;
  • Builds capability through knowledge sharing, networking, mentoring, coaching and advocates the importance of knowledge management.

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