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Account Payables (1 Position)

RESPONSIBILITIES:

  • Authenticate vendor invoices by ensuring that they relate to services offered for the Siginon Global Logistics.
  • Check and ensure that there is proper authorization for all vendor invoices through contracts or Local Purchase Order.
  • Analyze all vendor statement to ensure that all postings therein are valid and payable and prepare vendor account reconciliations.
  • Ensure that all supplier accounts are reconciled by the 15th  of the month and the reconciliation sent to the suppliers on that date vide email.
  • Constantly evaluate to ensure that all reconciling’s are dealt with conclusively before payments to ensure all vendor statements agree 100% with SGL books.
  • Post all invoices for the current accounting month in SAP before the last day of the month. Review with stores department to ensure all items are captured.
  • Prepare all supplier payments by the 20th  of every month and forwarded to account signatories by the end of that day.
  • Prepare and forward to the Divisional Finance Manager a listing of all payments done and this must accompany the cheques raised. 
  • Ensure that the payables period is maintained at 60 days and are dispute free and the suppliers are given all required information.
  • Ensure a harmonious partnership with suppliers’ relationship by treating vendors with respect and understanding. 
  • Ensure proper record keeping so that documents are easily accessible and available.
  • Manage the Goods Received Not Invoiced (GRNI) account to ensure that it has a balance of ZERO before closing the books at the end of every month. This is a key control to ensure that all invoices are properly captured in SAP.
  • Ensure that all routine controls relating to payments are adhered to thereby ensuring that we only pay for invoices that relate to good and services approved for Siginon Global Logistics.
  • Ensure efficient workflow from A.P desk and that work is not interrupted due to omissions or commissions.
  • Provide assistance to other members of staff particularly those at the stores and procurement offices.

Education, Professional Qualifications & Work experience

  • Bachelor’s Degree in Finance or Business or equivalent
  • CPA Finalist.
  • 5 years’ experience in a busy computerized accounting environment.
  • Excellent understanding of financial / accounting concepts and  relevant legislations.

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Skills & Competencies

  • Excellent planning and organizing/work management skills.
  • Highly numerate individual with excellent analytical skills
  • Excellent communication and interpersonal skills.
  • Excellent teamwork/collaboration ability.
  • Excellent problem-solving skills
  • Proactive and attentive to details.
  • High level of integrity.

Account Assistant

RESPONSIBILITIES:

  • Prepare and dispatch accurate customer invoices and credit notes within 8 hours after finality of cargo process. 
  • Analyze all customer statements to ensure that all postings therein are valid and payable and forward customer statements every two weeks via email.
  • Reconcile the shipping line accounts and ensure their timely settlement and that container deposits are followed up and refunds received within two weeks of receiving the interchange. Thereafter adjust the customer accounts as appropriate by raising a credit note or refund to the client.
  • Reconcile container deposits account and ensure refunds within one month.
  • Understand the division’s requirements and ensure that any problems and queries are resolved within 24 hours of enquiry to satisfaction.
  • Authenticate all supplier and subcontractor invoices by ensuring that they relate to services offered to the division and check for proper authorization  through  written approvals, contracts or Purchase Order.
  • Analyze all vendor statements to ensure that all postings therein are valid and payable and prepare vendor account reconciliations.
  • Ensure a harmonious partnership relationship by treating vendors with respect and understanding and settling their accounts within 2 weeks of completion of service on receipt of invoice.
  • Analyze all invoices from regulatory bodies and ensure weekly settlement of the accounts.
  • Undertake weekly debtor’s reconciliation and ensure that all debts of 60 days are appropriately supported, are dispute free and the customer has been given all required information.
  • Ensure proper record keeping so that documents are easily accessible and available.
  • Advise the Finance Manager on accounts that have exceeded the agreed credit limit and those that have been extended credit against the agreed credit terms. 
  • Perform any other reasonable duties which may be required by management from time to time

Education, Professional Qualifications & Work experience

  • Bachelor’s Degree in Finance or Business or equivalent
  • CPA Section IV.
  • 3  years’ experience in a busy computerized accounting environment.
  • Good understanding of financial / accounting concepts and  relevant legislations.

Skills & Competencies

  • Excellent planning and organizing/work management skills.
  • Highly numerate individual with excellent analytical skills
  • Excellent communication and interpersonal skills.
  • Excellent teamwork/collaboration ability.
  • Excellent problem-solving skills
  • Proactive and attentive to details.
  • High level of integrity.

Revenue Accountant

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RESPONSIBILITIES:

  • Prepare and dispatch accurate customer invoices and credit notes within 8 hours after finality of cargo process. 
  • Analyze all customer statements to ensure that all postings therein are valid and payable and forward customer statements every two weeks via email.
  • Reconcile the shipping line accounts and ensure their timely settlement and that container deposits are followed up and refunds received within two weeks of receiving the interchange. Thereafter adjust the customer accounts as appropriate by raising a credit note or refund to the client.
  • Reconcile container deposits account and ensure refunds within one month.
  • Understand the division’s requirements and ensure that any problems and queries are resolved within 24 hours of enquiry to satisfaction.
  • Authenticate all supplier and subcontractor invoices by ensuring that they relate to services offered to the division and check for proper authorization  through  written approvals, contracts or Purchase Order.
  • Analyze all vendor statements to ensure that all postings therein are valid and payable and prepare vendor account reconciliations.
  • Ensure a harmonious partnership relationship by treating vendors with respect and understanding and settling their accounts within 2 weeks of completion of service on receipt of invoice.
  • Analyze all invoices from regulatory bodies and ensure weekly settlement of the accounts.
  • Undertake weekly debtor’s reconciliation and ensure that all debts of 60 days are appropriately supported, are dispute free and the customer has been given all required information.
  • Ensure proper record keeping so that documents are easily accessible and available.
  • Advise the Finance Manager on accounts that have exceeded the agreed credit limit and those that have been extended credit against the agreed credit terms. 
  • Perform any other reasonable duties which may be required by management from time to time

Education, Professional Qualifications & Work experience

  • Bachelor’s Degree in Finance or Business or equivalent
  • CPA Section IV.
  • 3  years’ experience in a busy computerized accounting environment.
  • Good understanding of financial / accounting concepts and  relevant legislations.

Skills & Competencies

  • Excellent planning and organizing/work management skills.
  • Highly numerate individual with excellent analytical skills
  • Excellent communication and interpersonal skills.
  • Excellent teamwork/collaboration ability.
  • Excellent problem-solving skills
  • Proactive and attentive to details.
  • High level of integrity.

Method of Application

If you believe your experience, competencies and qualifications match the job and role specifications described. send your application and detailed CV to grouphr@siginon.com, quoting the job title on the subject line of the email by 17th September  2022

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