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People & Organizational Development Officer – Compensation and Benefits

Key Responsibilities

  • Staff files management – Open staff files for new staff and ensure that the files are updated to reflect the correct status for the staff at all times.
    • Enroll new staff into the payroll and allocate payroll numbers and remove exiting staff from payroll and other benefits.
    • Liaise with other People & Organizational Development staff to ensure that new staff are properly inducted on compensation and benefits matters.
  • Maintain the medical insurance scheme for the nationally recruited staff by ensuring staff and dependent’s records and membership lists are up-to-date.
    • Support staff with issues such as advise on medical benefits, management of the catastrophic fund, admissions into hospitals, referrals, annual wellness checks, recovery for medical excesses.
    • Prepare payments for renewal premiums for medical insurance as well as monthly new addition premiums and advice Finance on recharges.
  • Management of GLA, GPA/WIBA scheme including updates on new staff and departures and salary changes.
    • Support with claims for occupational injuries and diseases
    • Prepare payments for renewal premiums as well as monthly new addition premiums and advice Finance on recharges
  • Enrol new staff in to the pension scheme, communicate salary changes, recall pension contribution for separating staff; review and distribute pension statements
  • Process monthly payroll in liaison with Finance, ensuring relevant data (new hires, departures, change of terms, contract extensions, earnings & deductions) is captured in an accurate and timely manner
  •  Liaise with the other People & Organizational Development team members as well as finance to co-ordinate the separation process for all staff who leave ILRI as per our SLA with staff and other partners. Ensure staff receive their severance dues on time.Temporary staff: manage the benefits and other employment details as well as separation processes upon end of contract
  • Students: Manage the medical insurance as well as the GLA, GPA/WIBA benefits for our students and fellows.
  • Institution-wide events: coordinate annual institutional events such as World AIDS Day, Breast Cancer Month, Medical Camp, financial institutional open days ETC
  • Organize for member education on Insurance benefits financial management and other relevant sensitizations for staff and ensure performance review meetings for the various providers among others staff activities
  • Communication: Prepare and send to staff communication briefs on staff health and wellbeing, updates from Insurance, statutory changes, i.e. NSSF, NHIF, etc.
  • Policies and Procedures: Guide staff on application of P&OD Policies and Procedures related to Compensation and Benefits, Kenya Labour Laws and respond to general HRd queries
  • Payment requests: prepare payments for insurance debit notes, fund replenishment and employee entitlements such as new-born, marriage and farewell gifts
  • Introduction letters: prepare introduction letters for staff loans, opening of bank accounts, NSSF, NHIF and other reference letters
  • Filing: regularly file all documents in respective staff/general folders and files. Take a lead in ensuring that all important staff and HR details are filled accordingly and all P&OD folders are up-to-date.
  • Reporting: provide regular reports on casual & temporary staff, medical & life insurances, pension, payroll, staff departures in a timely and accurate manner
  • Perform any other related duties as may be required

Requirements

  • Bachelors’ degree in Human Resources Management or equivalent
  • A Post-Graduate/Higher diploma in Human Resources Management
  • Relevant professional certification
  • 5 years’ experience in Compensation & Benefits administration, of which two years in supervisory positions. Experience in an International Organizational/multi-cultural set-up will be an added advantage
  • In-depth understanding of local labour laws and compensation and benefits practices
  • Ability to work well with and within diverse teams
  • Ability to effectively communicate in English both orally and in writing
  • Ability to work in a systematic and organized manner with high level of accuracy and attention to detail in composing, typing, and proof-reading materials
  • Must be able to handle confidential Institute data and employee information with complete discretion
  • Excellent computer skills
  • Creativity and proven skills in developing and implementing new models and approaches
  • Ability to work under pressure and be able to meet tight deadlines with minimum supervision.

(NOTE: Average minimum salary 200K working as a Project Manager, Monitoring and Evaluation Officer, Consultant, Financial Advisor, Technical adviso. Massive 2021 recruitment conducted by Government, Counties, NGOs, UN, UNDP, World Bank, international development community, UNESCO, WHO, USAID. Get the details click here)

Closing: 21 December 2022

Post-Doctoral Fellow- Social Scientist on Humanitarian Relief and Resilience Programming

Key Responsibilities

  • Conduct Reviewing literature review and analysis on the relationship and the discourse between humanitarian relief and resilience programming in the Horn of Africa through empirical cases
  • Mapping stakeholder networks 
  • Conducting original case study research focused on prominent humanitarian and resilience actors
  • Publishing research articles based on the above activities
  • Contribute to the development of proposals and resource mobilization efforts
  • In addition to research, the post-doc will also convene stakeholders (international, regional, national and sub-national) to identify pathways and mechanisms of strengthening the coherence and synergies between short-term relief and long-term resilience programming.
  • Perform any other related duties as may be assigned

Requirements

  • PhD in development studies, geography, anthropology or a related discipline
  • Relevant professional certification
  • Proven track record of scientific writing as first and/or corresponding author
  • Knowledge on pastoralism and dryland systems in developing countries
  • Experience working in the Horn of Africa region and/or on closely related topics. Programmatic experience within humanitarian relief and/or resilience programming will be a significant advantage.
  • Ability to work in multidisciplinary and teams and cultural contexts 

Closing: 31 December 2022

Post-Doctoral Fellow- Social Scientist on Triggers for Anticipatory Action

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Key Responsibilities

  • Understand the historical process of identifying triggers and evaluating the socioeconomic and institutional parameters that could be embedded with weather-related triggers
  • Conduct needs assessment to identify gaps for application of triggers, expressed by practitioners across the cycle of anticipatory action,
  • Explore the linkages (top-down/bottom-up) between the trigger design, targeted actions and the planning processes, among others
  • Facilitate dialogue among selected practitioners to select pre-agreed drought triggers based on forecasted impacts of drought and its applicability
  • Write up of research outputs (incl. scientific reports, peer-reviewed publications, briefs)
  • Supervise research assistants and research fellows.
  • Provide scientific leadership to junior researchers and fellows
  • Contribute to the development of proposals and resource mobilization efforts

Requirements

  • PhD in development economics, sociology, anthropology or related field 
  • Strong skills in qualitative research and community engagement
  • Practical knowledge of dryland communities and food security actions
  • Excellent spoken and written English
  • Proven track record of scientific writing as first and/or corresponding author
  • Ability to effectively manage, visualize and analyze climatic and socio-economic datasets
  • Ability to work in multidisciplinary and teams and cultural contexts 

Closing: 31 December 2022

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