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HEAD OF PROGRAM PORTFOLIO FOR THE CGIAR GENDER IMPACT PLATFORM

Key Responsibilities

Management and Governance

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The Head of Program Portfolio will support and engage with the governance and management bodies of the CGIAR GENDER Impact Platform and HER +, providing an effective enabling environment for them to be able to lead, guide and advise the program. Duties include

  • Overseeing the development, management and implementation of work plans to ensure that intended outcomes are reached
  • Reporting to CGIAR management and governance bodies on matters relating to management, monitoring, evaluation and learning, and budget oversight
  • Providing agenda and background documents in advance of any upper-level management meetings; providing inputs to ILRI Board meetings on request
  • Providing timely and accurate reports from management and governance meetings, with targeted follow-up actions
  • Ensuring Terms of References and other documents relating to governance are kept up to date

Planning and Reporting

The Head of Program Portfolio is responsible for all Platform work related to planning and reporting on results, which involves extensive coordination of contributions from module leaders and gender researchers. The Head of Program Portfolio will also support HER+ work planning and reporting as required. Duties include

  • Taking responsibility for understanding and meeting CGIAR’s requirements on annual plans of work and results and annual reporting; and manage the development of the annual plans of work and annual report for the CGIAR GENDER Impact Platform and HER +
  • Managing planning and reporting commitments to Platform donors
  • Ensuring that funds are allocated to activities in accordance with approved plans
  • Maintaining accurate and up-to-date program-level data, including use of CGIAR planning and results monitoring systems as required
  • Actively participating in CGIAR-wide initiatives on planning and reporting

Monitoring, Evaluation and Learning

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The Head of Program Portfolio will ensure the CGIAR GENDER Impact Platform and HER+ have robust and harmonized monitoring, evaluation and learning systems and structures. Duties include

  • Ensuring that effective systems are in place for tracking and reporting on planned results, including case study development for important outcomes
  • Actively participating in CGIAR-wide monitoring, evaluation and learning efforts
  • Coordinating internally and externally commissioned evaluations and reviews
  • Overseeing the development of a learning strategy for the Platform, and foster a learning culture within the Platform
  • Facilitating cross-Platform exchange and learning
  • Managing the collection of outcome and impact stories on gender, across CGIAR

Budgeting and Financial Planning

The Head of Program Portfolio is responsible for budgeting and financial planning for the Platform, working closely with the Program Officer and ILRI’s administration and finance team. Duties include

  • Overseeing program-level budgeting, including development of annual budgets for approval
  • Working together with finance colleagues to develop a system for financial monitoring and adaptive management
  • Monitoring and supervise budgets managed by the Platform office
  • Working with ILRI finance colleagues and the Program Officer to ensure appropriate and timely financial planning and reporting, in conjunction with ILRI
  • Contributing to proposal development, budgeting and financial reporting for funders contributions to the Platform

Operations

The Head of Program Portfolio will directly supervise at least one staff and have oversight regarding day-to-day operations, logistics and administration, including

  • Developing and monitoring partner agreements
  • Hiring specialists and consultants as required
  • Managing risks for the Platform
  • Overseeing travel, meeting arrangements and other logistics

Requirements

  • A Master’s degree in business administration, or in agricultural, environmental, social sciences, or other relevant field
  • A minimum of 10 years of relevant professional management experience
  • Fluency in written and spoken English
  • Exposure to Africa, Asia and Latin America
  • Technical skills and experience
    • Excellent understanding of budgeting and financial reporting processes
    • Excellent computer skills, including experience with relevant program management software systems
    • Good proficiency in the use of MS Windows-based software packages, including word processing, spreadsheets, and presentation programs
    • Demonstrated experience with monitoring, evaluation and learning in complex, multi-faceted programs
    • Extensive experience in successfully coordinating large, multi-partner projects
  • Professional skills
    • Demonstrated experience working in an international, multi-cultural environment
    • Ability to multi-task in a fast-paced environment
    • Excellent organizational skills and attention to detail
    • Excellent interpersonal skills, including the ability to work with researchers across the globe
    • Demonstrated capacity for negotiation, communication, facilitation and delivery of complex tasks in challenging international environments
    • Detail-focused, while also seeing the big picture, with analytical skills relevant to research, acquisition and analysis of appropriate data for effective problem solving and/or decision-making
    • Excellent communication, presentation, and reporting skills in English (written and oral)
  • Gender research understanding:
    • Experience with CGIAR
    • Ability to understand and communicate research on gender
    • Good understanding of the branches of science encompassed within CGIAR, agricultural research for development, and the pathways to impact
  • Personal traits:
    • Performance-orientated working style and reliable delivery
    • Capacity to foster effective, trusting, collaborative relationships both in the office team and with external stakeholders
    • Strong judgment and integrity, while pragmatic in coming to agreements
    • Fast learner with an appetite to tackle issues personally without delegating
    • Good communicator and negotiation skills, i.e., able to communicate complex concepts in simple language and motivate change across dispersed decision-making structures

ASSISTANT MECHANICAL TECHNICIAN: PLANT AND EQUIPMENT OPERATOR

Key responsibilities

  • Ensure Incinerators, Cremators, Aquamation, systems pipework and controls, Flue gas systems and fuel system works are done as per the laid down standards and protocols.
  • Plan, and participate in coming up with specifications, interpretation of blueprints, construction, installation, commissioning, modification, maintenance, and repair of Incinerator, Cremator, system pipework, controls, and other related works.
  • Prepare standard operating procedures for incinerator, cremator, flue gas and fuel system pipework, controls and other works, to ensure proper care, usage and maintenance of incinerator, cremator Boiler, fuel systems, auxiliary equipment and tools so to continuously provide services, promote improvement of workplace safety and other conducive environmental practices.
  • Prepare and present weekly job card reports, status, closure, and analysis, pre-empt adverse trends and appropriate conclusions and recommendations for tasks under their charge.
  • As delegated by the immediate supervisor coordinate with external service providers and contractors to ensure efficient and up to expected standard of service in daily, weekly, monthly, quarterly, and annually.
  • Work with others to prepare the terms of reference and bills of quantities for various in-house and outsourced works.
  • Carry out installation, operation, and maintenance of incinerator, cremator system controls and pipework, flue gas and fuel systems (including associated plumbing pipework and controls, etc).
  • Assist in carry out operation of other specialised plants, like, boilers, pumps, portable generators, refrigeration plants and effluent treatment plant, etc.
  • Ensuring that all preventive maintenance in Incinerator, cremator and other related equipment are in place. These are daily, weekly, monthly, quarterly, and annual procedures in this equipment.
  • Participate in the handling and transportation of related equipment wherever it is required in any section of the Institute.
  • Assist in confirming specifications while the Institute is procuring of new equipment by providing technical specifications in plumbing, drainage, boiler, steam and other activities in relevant areas of their work.
  • Updating the stores department on the spares to restock and which ones are obsolete.
  • Perform any other related duties as may be required.

Requirements

  • Diploma in mechanical engineering (Automotive or Plant option) or Certificate in Mechanical Engineering (Automotive/ plant option) and high school certificate with 3 years’ experience.
  • Multiskilled person who can proof, and handle plumbing, drainage Compressed air and refrigeration equipment will be an added advantage.
  • Willingness to progress in training and development is mandatory.
  • Knowledge in reporting faults, execution, and resolution and closing of jobs through computer systems
  • Team player and capable of working with minimum supervision
  • Working knowledge of health, safety, environmental and security expectations.
  • Innovative and creative in solving emerging challenges.

ASSISTANT MECHANICAL TECHNICIAN: BOILER OPERATOR

Key responsibilities

  • Ensure boilers, steam generators, steam systems pipework and controls, hot water systems and fuel system works are done as per the laid down standards and protocols.
  • Plan, and participate in coming up with specifications, interpretation of blueprints, construction, installation, commissioning, modification, maintenance, and repair of boiler, steam generators, steam system pipework, controls, and other related works.
  • Prepare standard operating procedures for boiler, Steam generators, steam system pipework, controls, and other works to ensure proper care, usage and maintenance of these equipment and tools so to continuously provide services, promote improvement of workplace safety and other conducive environmental practices.
  • Prepare and present weekly job card reports, status, closure, and analysis, pre-empt adverse trends and appropriate conclusions and recommendations for tasks under their charge.
  • As delegated by the immediate supervisor coordinate with external service providers and contractors to ensure efficient and up to expected standard of service in daily, weekly, monthly, quarterly, and annually.
  • Work with others to prepare the terms of reference and bills of quantities for various in-house and outsourced works.
  • Carry out installation, operation, and maintenance of all the boiler, steam generator, steam system controls and pipework, hot water systems (associated plumbing pipework and controls, etc).
  • Assist in carry out operation of other specialised plants, like, incinerator, cremator, and effluent treatment plant, etc.
  • Ensuring that all preventive maintenance in boilers and other related equipment are in place. These are daily, weekly, monthly, quarterly and annual, procedures in boiler, steam generators, steam systems and auxiliary equipment. 
  • Participate in the handling and transportation of related equipment wherever it is required in any section of the Institute.
  • Assist in confirming specifications while the Institute is procuring of new equipment by providing technical specifications in plumbing, drainage, boiler, steam and other activities in relevant areas of their work.
  • Updating the stores department on the spares to restock and which ones are obsolete.
  • Perform any other related duties as may be required.

Requirements

  • Diploma in mechanical engineering (Boiler operations /technology/Plant option) with one year experience or Certificate in boiler operation/technology and high school certificate with 3 years’ working experience.
  • Multiskilled person who can proof, and handle plumbing and drainage will be an added advantage.
  • Willingness to progress in training and development is mandatory.
  • Knowledge in reporting faults, execution, and resolution and closing of jobs through computer systems
  • Team player and capable of working with minimum supervision
  • Working knowledge of health, safety, environmental and security expectations.
  • Innovative and creative in solving emerging challenges.

ASSISTANT ENGINEERING TECHNICIAN: FABRICATION AND FITTING WORKS

Key responsibilities

  • Ensure that all the fabrication, fittings, structural supports in plumbing and drainage works are done as per the laid down standards and protocol.
  • Plan, and participate in coming up with specifications, interpretation of blueprints, construction, installation, commissioning, modification, maintenance, and repair of metallic fabrication and fixtures works.
  • Prepare standard operating procedures for metallic fabrication and fixtures works to ensure proper care, usage and maintenance of mechanical, structural and framework facilities, equipment, and tools so as to continuously provide services, promote improvement of workplace safety and other conducive environmental practices.
  • Prepare and present weekly job card reports, status, closure, and analysis setting forth progress, adverse trends and appropriate conclusions and recommendations for tasks under their charge.
  • As delegated by the immediate supervisor coordinate with external service providers and contractors to ensure efficient and up to expected standard of service.
  • Work with others to prepare the terms of reference and bills of quantities for various in-house and outsourced works.
  • Carry out installation, operation, and maintenance of all the mechanical systems (plumbing, drainage, firefighting, sanitary fittings, and refrigeration equipment).
  • Carry out mechanical/structural and framework fitting, welding, and refurbishment of metallic structures.
  • Carry out service and repairs of manhole and wastewater facilities.
  • Assist in carrying out operation of specialised plants, including boilers, incinerator, cremator, and effluent treatment plant, etc wherever a need arises.
  • Carry out preventive maintenance and ensure procedures on mechanical/structural or framework features in plumbing, drainage, firefighting equipment, steam, fuel/gas equipment as well as other related systems and Equipment.
  • Participate in the handling and transportation of related equipment wherever it is required in any section of the Institute.
  • Assist in confirming specifications while the Institute is procuring of new equipment by providing technical specifications in fabrication, fitting and supports in plumbing, drainage, steam, and other activities in relevant areas of their work.
  • Updating the stores department on the spares to restock and which ones are obsolete.
  • Perform any other related duties as may be required.

Requirements

  • Diploma in Mechanical (Production option) with 1 year experience or Certificate in Mechanical (Production option) with high school certificate and 3 years of working experience
  • Proof of multiskilled knowledge is an added advantage.
  • Knowledge in reporting faults, execution, and resolution and closing of jobs through computer systems
  • Team player and capable of working with minimum supervision
  • Working knowledge of health, safety, environmental and security expectations.
  • Innovative and creative in solving emerging challenges.

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