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Logistics Officer (Food Systems Coordinator) , NOC (162806)

KEY ACCOUNTABILITIES AND RESPONSIBILITIES

  • Analyze food system contexts with focus on SC/logistics performance and in consultation with relevant stakeholders, propose a supply chain food system plan or framework for interventions, aligned with the overall Regional Food Systems Strategy and LRFPP, identifying key challenges, opportunities, and core themes, and developing and maintaining a dynamic portfolio of interventions.
  • Foster productive regional partnerships with key stakeholders including private sector, academia and EAC to share knowledge and jointly undertake impactful interventions.
  • Develop content for and facilitate trainings/workshops for COs (internal) and other partners as required4, on SC in food systems. Input into HQ SCO evolving guidance.
  • Prepare and facilitate consultations with internal and external partners and stakeholders to collect information and identify potential needs to carry out supply chain or value chain analysis/assessments.
  • Conduct needs assessments and gap analysis exercises aimed at strengthening priority food systems, trade corridors and food value chains. Pursue innovative approaches to address important supply chain constraints in food systems. Areas of focus will include: (i) Improved availability of quality nutritious foods and linkage to demand; (ii) Competitive supply chains for increased regional trade and procurement, and reduced reliance on import; (iii) Loss/Waste reduction; (iv) Increased SC resilience to shocks. Incorporate gender perspectives as appropriate and in consultation with Programme. Assist in resource mobilization and plan, manage and monitor resources to maximize effectiveness.

ADDITIONAL KEY ACCOUNTABILITIES

  • Support Country Office Supply Chain in the implementation of food system and market development interventions as part of their Country Strategy Plans (CSPs), identifying solutions to food system constraints identified and facilitate initiatives that strengthen efficiency in food system supply chains.
  • Conduct needs assessments and gap analysis exercises aimed at strengthening priority food systems, trade corridors and food value chains
  • Contribute to the development and implementation of supply chain plans and procedures, in line with the global WFP supply chain strategy and regional/functional strategies, policies and plans, to achieve operational cost efficiency, agility, reliability, quality and to support countries’ capacity strengthening
  • Develop a metric that focuses on measuring the impact of Food Systems Supply Chain interventions as part of enhancing efficiency, effectiveness and resilience in food systems supply chains.
  • Work with M&E and other units to facilitate the studies on evidence generation of WFP Supply Chain impact on strengthening food systems (along the 4 areas of focus listed above) and implementation of recommendations
  • Strengthen linkages between stakeholders so that they can independently connect supply to markets, manage food systems and deliver food assistance to those in need
  • Any other related duties as requested by the Supervisor. Considerable travel throughout the wider region is expected.

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STANDARD MINIMUM QUALIFICATIONS

Education: Post-graduate university degree in supply chain management, (Transport) Economics, Logistics, food systems, agriculture, environmental sciences or related fields, or First University degree with additional years of related work experience and or training courses.

Experience: Minimum of10 years’ experience working in trade and or logistics (food related), development and /or humanitarian action.
                     Experience working in a multicultural and fast-paced environment is beneficial.

Knowledge & Skills:

  • Excellent project management skills and experience.
  • Good understanding of food systems and supply chains, and how climate risks and other shocks affect these.
  • Strong network of relevant contacts (regional trade entities, private sector, academia, government authorities etc.)
  • Understanding of WFP operations in the region is an advantage.
  • Prior experience and expertise in any of the following areas is an advantage: value chain analysis and smallholder agriculture, business development services / SMSEs and SC financing, procurement & logistics, regional trade (food) and related private sector.
  • Experience in overseeing studies, evaluations and assessments.
  • Strong interpersonal and coordination skills, ability to work in a team and to communicate clearly and diplomatically with a wide range of stakeholders from diverse backgrounds.
  • Ability to plan and organize his/her work independently, proactive and efficient in meeting commitments, observing deadlines, and achieving results.

Logistics Assistant (Supply Chain Planning) SC5, Service Contract (163021)

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KEY ACCOUNTABILITIES (not all-inclusive)

Supply Chain Management is at the core of WFP’s humanitarian response and therefore an area of strategic focus. WFP aims to better integrate and continuously improve its Supply Chain by identifying, designing and implementing initiatives on four levels: strategy, structure, processes & tools, and staff development. In line with this overarching goal, the consultant will: 

Strategic Planning:
•    Be a proactive listener with the different business units at RB and CO levels to understand their challenges and propose relevant analytical support,
•    Leverage network, knowledge, and experience to seek opportunities to enhance effectiveness and efficiency of the operations,
•    Gather relevant information and data to provide guiding insights to decision makers, cross functionally, at RB and CO levels, 
•    Support Country Offices in strategizing their operation with a data-driven approach, 
•    Support Country Offices in visualizing their concept of operation for a fluid understanding and dissemination to internal and external stakeholders (e.g. staff, donors, etc.),


Operational Tools Development and Roll Out:
•    Support development, testing, and implementation of Supply Chain Planning tools in the region, including the Prepo Tracking tool (South Sudan), the PRISMA initiative (Sudan), and Optimus (RBN)
•    Assist in providing SC Planning guidance and tools to the Country Offices in the region.

Analytics and Optimization:
•    Apply innovative thinking, leverage analytics and optimization methods to address inefficiencies or operational issues,
•    Work with country operations on developing a set of tracking and analytical tools to monitor the health of their operation, with alerts to    foresee and flag issues,
•    Provide inputs to weekly prepositioning coordination calls for South Sudan

Capacity building:
•    Build local capacity at CO and RB levels in data management, advanced analytics, operational visibility, and in the provision of supply    chain related insights to decision makers, in particular through the use of DOTS.

DELIVERABLES AT THE END OF THE CONTRACT:

•    Supply Chain Planning support to complex operations to ensure an optimal allocation of resources within operational constraints.
•    Identification of supply chain cost inefficiencies in RBN operations and proposition of models to achieve cost savings.
•    Co-development of the tools to support supply chain decision making.
•    Provision of informed coordination backed by supply chain analytics as required in operations with a regional scope. (objective: weekly/bi-weekly analytical review and supporting coordination call with regional stakeholders. eg. South Sudan).
•    Support COs in the design of their concept of operation as required.

STANDARD MINIMUM QUALIFICATIONS

 Education:

  • University degree in Engineering or equivalent
  • Specialization in Logistics and/or Supply Chain Management

Experience:

  • At least half a year of working experience in the area of humanitarian logistics
  • One to two  of working experience in the area of analytics development

OTHER SPECIFIC JOB REQUIREMENTS
 
Knowledge & Skills:

  • Advanced use of Excel, DOTS, and Tableau
  • Highly numerate with an innate ability to analyse and interpret data quickly, and recommend improvements
  • Effective organizational, interpersonal, and communication skills
  • Flexibility and ability to work with deadlines under sometimes stressful conditions
  • Ability to work both individually and in a team as appropriate
  • Pragmatic problem-solving skills

Languages:

  • ​​​​​Verbal and written fluency in English

Re-advertisement Human Resources Officer (HR Operations Manager) NOB, Nairobi

KEY ACCOUNTABILITIES

1. Lead, empower, coach, motivate the HR operations team to become a customer-oriented, effective, innovative and data-driven HR operations team.

2. Supervise the wide range of HR queries and follow up actions, to ensure consistent, high-quality and timely HR services are delivered to employees through their entire WFP employee lifecycle from appointment through separation.

3. Enhance and strengthen the personalized communication for employees and take an employee/internal customer-centric approach.

4. Ensure timely HR briefings on contract modality and related benefits are delivered to new joiners or colleagues changing contract modality.

5. Ensure the employees/staff are informed about any changes in entitlements, benefits and terms of services in a timely and comprehensive manner.

6. Keep themselves abreast of latest trends in terms of HR operations management and HR systems roll-out to ensure they continuously improve and simplify the way the HR processes are administered.

7. Identify evolving needs of the organization and recommend changes in HR processes and procedures. Obtain the required approval and buy-in and implement the changes in HR services successfully in line with HQ efforts to streamline and digitalize HR function.

8. Review and compile a variety of data in close collaboration with the different HR team members to deliver HR/People data analysis on a quarterly basis. This analysis should be carried out in a savvy manner leveraging software that avoid manual work. These analyses will support CLT (Country Leadership Team) and HR Head to make well-informed decisions.

9. Ensure an updated and 100% accurate organizational structure is shared with CLT on a monthly basis.

10. Ensure all HR processes related to contract management (all contract types included), payroll, time management, benefits and pension management, HR letters, UNLPs, separations, medical evacuations, medical insurance, etc are delivered in a timely, accurate and compliant manner.

11. Ensure all HR data is inserted and updated timely and accurately in HR management systems. Monitor independently ensuring compliance with the established deadlines and accuracy of HR data.

12. Bring to the attention of management any exception with the required documentation for their consideration.

13. Ensure any SOP (Special Operational Procedure) related to HR operations is reviewed and updated on annual basis in line with the applicable WFP rules and regulations.

14. Other duties as required.

MINIMUM QUALIFICATIONS

Education: Completion of first-level university degree

Experience: Relevant experience in managing HR Operations and HR administration tasks. Ideally, minimum three years’ experience managing teams with outstanding leadership and coaching skills.


Knowledge & Skills:

• Good understanding of key HR operational principles and best practices

• Great listener, strong client-orientation and proactive problem-solver

• Excellent inter-personal skills and ability to operate in an international, multicultural environment. Ability to create trust with employees/managers and deal with confidential information with integrity.

• Very analytical, with strong quantitative skills and an ability to collect actionable insights from people / HR data.

• Naturally organized and able to effectively manage multiple work streams in parallel.

• Proactive, positive, and collaborative. A team player with a hands-on mentality and a ‘no task is too small or big’ attitude.

• Demonstrated ability to deliver timely high-quality deliverables

• Proficient user of HR ERP systems (e.g. SAP, Oracle, etc.)

• Proficient user of MS Office, including SharePoint, Excel and PowerPoint

• Experience in leading changes with a strong drive and motivation to improve our HR services on an ongoing basis.

• Flexible attitude towards shifting tasks and responsibilities.

Language: Excellent spoken and written English.

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