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Administration Clerk

About the Role

ADMINISTRATIVE CLERK

(NOTE: Average minimum salary 200K working as a Project Manager, Monitoring and Evaluation Officer, Consultant, Financial Advisor, Technical adviso. Massive 2021 recruitment conducted by Government, Counties, NGOs, UN, UNDP, World Bank, international development community, UNESCO, WHO, USAID. Get the details click here)

Job Summary

We are looking for an organized Administrative Clerk to do file management and maintenance. He/ She will be responsible for digitalizing all important documents. The candidate will be expected to protect and update files as well as make them easily accessible to our colleagues.

Duties and Responsibilities

  • Scanning and digitalization of documents/ Enter paperwork into an electronic system either by data entry or by using optical scanners
  • Check incoming paperwork (correspondence, invoices, etc.)
  • Create or update records with new files and information.
  • Store all paperwork in designated places securing the important documents
  • Deal with all requests to access files and keep logs of borrowed papers
  • Develop an efficient filing system to make updating and retrieving files easier
  • Follow policies and confidentiality dictations to safeguard data and information
  • Monitor inventory of files, paper clips, etc. and report shortages

Minimum Requirements and Competencies

  • Bachelor’s Degree in any administrative course or bookkeeping.
  • 1-2 Years of proven working experience as an administrative clerk.
  • Proven experience as a file clerk.
  • Excellent organizational, time management, and communication skills
  • Knowledge of filing systems.
  • Very good knowledge of MS Office and office equipment such as photocopiers, scanners, etc., and Microsoft Office Packages.
  • Dependable with a respect to confidentiality and policies.
  • Excellent organizational skills.
  • Great attention to detail.

Tender/Bid Administrator

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About the Role

TENDER/ BIDS ADMINISTRATOR

We are looking for a Tender/ Bids Administrator to manage tenders and to ensure systematic growth in the market and maintenance of right company’s image.

Duties and Responsibilities

  • Filing tenders on behalf of the organization and responsible for technical and quality bid submissions for all the tenders.
  • Working with all departments, collecting all necessary documents for tender.
  • Checking various newspapers and publications for upcoming tenders.
  • Maintaining and updating CV databases; working with potential candidates to ensure CVs are up to date and befitting tender requirements.
  • Review customer specifications with emphasis on Technical, Operations and Maintenance, Project Management, Commercial and Financial commitments that each
    tender will require.
  • Responsible for registering the company in all the government institutions & corporate sector.
  • Work closely with the Head of Sales and members of the team; be responsible for compiling Pre-Qualification Questionnaire and quality documents.
  • Developing and maintaining a strong working relationship with internal departments.
  • Accurately and timely tenders, client contracts and contract pricing and assisting in the preliminary Analysis of tender packages.
  • Assist in the compilation of corporate Presentations to internal and external stakeholders.

Minimum Requirements and Competencies

  • A university degree in Business Administration or any business related course.
  • Analytical skills to interpret performance and market trend information.
  • Minimum of Two (2) years of related experience or training in the sales sector.
  • Excellent oral and written communication skills, plus a good working knowledge of Microsoft Office Suite is required.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
  • Analytical skills to interpret performance and market trend information.
  • Excellent oral and written communication skills, plus a good working knowledge of Microsoft Office Suite is required.

How to Apply

Interested candidates should send their comprehensive CV and cover letter to: careers@securex.co.ke indicating on the email subject the position they are applying for by 30th September 2022. Kindly note only shortlisted candidates will be contacted.

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