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Patient Services Coordinator, Patient Services Department

Maintain the reception area by providing front office administrative services and customer care service to patients, AKU staff and the public by receiving and addressing inquiries in a professional and polished manner, while accounting for all daily financial transactions processed at the front desk/patient reception.


  • Provide outstanding customer services to patients, public and AKU staff and ensure inquiries and complaints to the department are addressed expeditiously.
  • Consistently provide full coverage at all times at the front desk by clocking in and out in the HR time management software.
  • Beware of the down time and data protection procedure in the event of a system failure.
  • As a cashier, maintain a manual invoice and receipt process in the event of a computer system malfunction and upon resumption of computer system, update data and records in the computer system.
  • Admission of patients and collection of IP deposits as per the laid down guidelines.
  • Account for and balance all monies collected from patients on a daily basis and deposit the money to main hospital Automated Banking Machine at the end of a work shift.
  • Look in the computer system and verify and confirm credit services that are applicable to corporate employees as per the account entitlement details
  • Ensure the Pre-Authorizations are duly completed by the Physicians and sent to corporations for approval within 24hours.
  • Liaise with patient services supervisor, manager and patient’s insurance company regarding any uncertain approval of such cases.
  • Check and verify patient data in the computer system and bill the correct patient for the right services and collect the right amount of payment for the services.
  • Verify that all benefits for corporate employees are billed as per existing entitlement guidelines.
  • Assist other patient services staff when the need arises in order to foster overall efficiency of the department and deliver timely patient care.
  • Answers both internal and external phone calls promptly and respond appropriately. Communicate messages promptly and accurately to concerned persons in order to help in the maintenance of smooth organization of patient care.
  • Re-confirm/ update contact numbers of patients. In addition, ensure realistic appointments are booked and rescheduling is done on a timely basis. Rescheduling of appointments by the physicians must be communicated to the patients on time by the staff at the consulting clinics.
  • Escalate any difficult/challenges faced in the cause of the operations to the Duty Supervisor/ Manager promptly for assistance.
  • Any other duties as may be assigned from time to time.

(NOTE: Average minimum salary 200K working as a Project Manager, Monitoring and Evaluation Officer, Consultant, Financial Advisor, Technical adviso. Massive 2021 recruitment conducted by Government, Counties, NGOs, UN, UNDP, World Bank, international development community, UNESCO, WHO, USAID. Get the details click here)

Qualifications and skills required:

  • Diploma in Front Office Administration/ Business Administration or equivalent.
  • At least 3 months’ work experience from the hospitality industry
  • Excellent Customer Service & people skills
  • Ability to multi-task & detail oriented
  • Good communication & interpersonal skills
  • Attention to detail and good problem-solving skills
  • Ability to deal with the public
  • Culture sensitive individual
  • Good planer & results-oriented,
  • High integrity.

Pharmaceutical Technologist


  • Receive, verify prescriptions and dispense drugs in a timely manner within approved standards and procedures.
  • Contact the physician immediately for inaccuracy and illegibility in a prescription order, document errors and communicate them to the nursing and pharmacy staff
  • Verify expiry dates of drugs prior to dispensing medication to patients/customers.
  • Check that every label placed on the medications contains the correct patient name, drug, quantity and directions.
  • Compound extemporaneous preparations and mix certain intravenous medications as per laid down procedures.
  • Counsel patients on drug administration and use of devices for optimum wellness and recovery.
  • Receive, return and update drug credits on the system in a timely manner.
  • Deliver drug discharges to patients in the ward where applicable
  • Communicate out of stock and non-stock effectively and timely to prescriber and nurse and provide alternative choice or make arrangements to order promptly.
  • Comply and observe the environmental health and safety measures and regulations by proper handling, storage and dispensation of medications
  • Record, monitor and update the expiry list of medications in timely manner.
  • Conduct nursing floor inspections once a month for all ward stock, solutions and patient medication left behind
  • Complete documentation of Interventions, Medication errors and Near Miss, Adverse events, Medication queries, Patient complaints or any other incidents and forward to relevant office
  • Perform random medication checks daily and Monitor variance levels in your respective satellites.
  • Compile daily satellite reports.
  • Carry out regular satellite stock-take exercise.
  • Report any special indicators allocated.
  • Maintain and update personal drug knowledge data base to ensure accurate provision of pharmaceutical care of general disease states as well as specialized knowledge in the assigned area of expertise
  • Participate in educational activities and departmental meetings. 


  • Diploma in Pharmaceutical Technology from a recognized institution
  • Practicing License from the Pharmacy and Poisons Board
  • Computer literate
  • Able to communicate with medical professionals
  • Able to work with a team of people from various backgrounds and training
  • Excellent customer service skills and empathetic to patients of all ages
  • Good interpersonal skills
  • Culturally sensitive
  • Able to keep up with pharmaceutical developments and Continuous Medical Education programmes.


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