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Finance and Administration Manager
The program objectives are:
- Increased demand for and access to quality HIV prevention services
- Increased demand for and access to quality HIV treatment services
- Use of quality FP, Reproductive, Maternal, Newborn, Child & Adolescent Health and Nutrition services (FP/RMNCAH
- Strengthened capacity of county health systems, local partners and communities to deliver quality health services.
Roles & Responsibilities
- Provide leadership to finance and operations aspects of the organization, including general administrative processes, financial management, accounting and logistics.
- Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub award and operations aspects of project.
- Ensure compliance of financial and operations systems with the organization’s policies and procedures, donor rules and regulations, award requirements, and Government of Kenya laws.
- Liaise with and keep up to date with USAID rules and regulations ensuring strict adherence and compliance.
- Develop, analyze and monitor program budgets; monitor and track obligations and expenditures against budgets.
- Provide oversight for project procurement processes ensuring compliance.
- Advise senior leadership regularly on financial and operations-related matters.
- Provide technical assistance, as needed, to local partners on financial compliance and reporting.
- Prepare and submit donor financial reports; monthly, annual, quarterly and any ad hoc financial and accrual reports to Donors.
- Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports and any other reports required by Donors
- Liaise with Internal Audit & Compliance Manager and external auditors in the review of project financial management
- Provide supervision, mentorship and training to project-based finance, procurement, logistics administrative, and grants staff.
Required Qualifications
- A Master’s Degree in Business, Accounting, Finance or related field relevant to the position requirements.
- Professional certification (CPA) is a requirement and a member of ICPAK.
- At least 7 years of experience overseeing grantee compliance for large multi-million funded projects, at least 3 years of experience working with US government contract mechanisms
- At least 7 years of experience in financial management for large complex projects, overseeing overall operations of which at least five years were working in the field of international development.
- Demonstrated financial management, analytical and computer skills, with emphasis on budgeting and financial analysis.
- Proven track record in operations leadership
- Highly innovative and motivated organisational leader.
Accountant
Job purpose
The Accountant will be directly responsible for the financial management, accounting and sound internal controls system of LVCT Group.
Roles and responsibilities
Finance
- Compilation of accurate financial reports for stakeholders including the Management Team, Directors and Board of Directors.
- Prepare business performance forecasts that will inform on the financial stability of the enterprise and advise the management and the Board of Directors accordingly.
- Develop pricing tools and models for the services/goods provided by the enterprise
- Provides guidance on the cost pricing of the services/goods to maximize on returns and ensures that they make business sense
- Cashflow management including compilation of monthly cash flow projections in a bid to ensure availability of adequate cash to meet the Enterprise’s programmed obligations and commitments.
- Prepare monthly management accounts and other reports, including analytical review and in-depth analysis
- Review the teams’ targets verses actual performance for guiding performance bonus calculations as applicable
- Ensure that monthly bank and Petty cash reconciliations are prepared on a timely and accurate basis.
- Support the month-end financial reporting closing procedures by ensuring that all monthly transactions are posted in the accounting system before the cut-off date.
- Collaboratively work with the teams to ensure month-end and year-end closing procedures are carried out according to the laid down procedures.
Accounting function
- Review and approve all purchase requests ensuring adequacy of budgets.
- Monitor and ensure that the General Ledger is updated on a continuous basis through daily posting of transactions.
- Ensure that all provided services are invoiced, paid for and receipted on a timely and accurate manner.
- Staff Imprest management, ensuring that imprest accounts are reconciled on a monthly basis, liquidated according to the policies, compile and share accurate aged analysis for decision making. Ensure the payments are processed on a timely and accurate basis, including reviewing and uploading to banking platform.
- Vendor management, ensuring all invoices are received and paid on a timely basis.
- Debtors/Receivables management, ensuring all receivables are paid on a timely and accurate basis.
- Prepare monthly Payable and Receivable’s aged analysis reports and ensure necessary action is taken.
- Reviews Payrolls for temporary hires for accuracy ensuring that payments are supported by executed contracts and Activity Logs.
Budgets
- Preparation of annual budgets for approval by the management and Board of Directors.
- Ensure the approved budgets are uploaded in the accounting system as applicable.
- Preparation of budget performance reports for the management and the board of directors for decision making.
- Supports the teams in developing budgets for emerging business opportunities/proposals and in developing and monitoring of activity budgets ensuring use of correct budget template and cost factors.
- Capacity building of the team on budget development and monitoring.
- Preparation and dissemination of monthly budget verses expenditure reports.
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Systems
- Enhance the internal control system through development of Policies, SOPs and reporting Templates and sensitization the teams on the same. Review the business processes to ensure optimization of efficiencies and client’s satisfaction.
Education/Experience Requirements:
- University Degree in Business Administration, Accounting, Finance or related field from a recognized university.
- Certified Public Accountant (CPAK)/ACCA.
- Minimum of 5 years’ post qualification experience in a private sector busy Finance /Accounting environment.
- Proficiency in QuickBooks. Use of ERP Dynamics 365 Business Central is an added advantage.
- Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).
- Excellent and advanced Microsoft Excel skills (Pivot tables, vlookups etc.) and analytical skills.
- Excellent oral and written communication skills.
- Ability to comfortably work and physically interact with senior management and clients.
- Excellent interpersonal and capacity building skills, ability to work in a multicultural environment.
- Excellent organizational skills
- High ethical standards.
- Ability to work https://www.facebook.com/groups/2040008082884909/ under minimal supervision
- Ability to work under pressure, tight deadlines and to multi-task.
- Ability to mentor and coach colleagues.