Latest Job Vacancies at Britam

Administration jobs, Secretarial jobs, Science jobs, Engineering jobs, Computer Science jobs, Finance jobs, Actuarial Science jobs,

Administrator

Job Purpose:

  • The role will serve as a point of contact and link between directors, managers, internal departments, and external parties, including vendors, and customers. 
  • The role will handle clerical and administrative duties, analyze and improve office processes and policies, and ensure that the office operates smoothly.
  • The role holder will also assemble and summarize data for reports as well as drive process improvement and initiatives that impact the function. They will work closely with team members to ensure that all project requirements, deadlines, and schedules are on track.

Key responsibilities:

  • Act as the first point of contact for the Finance Director, proactively and promptly reviewing and tracking incoming enquiries such as correspondence, telephone and in-person, and responding directly or referring to other appropriate individuals or escalating to the Director.
  • Provides a bridge for smooth communication between the Director’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Provide sophisticated calendar management for the Director. Prioritize enquiries and requests while troubleshooting conflicts to ensure smooth day-to-day engagements. 
  • Organizing and coordinating all logistics for the Director’s meetings (both internal and external).
  • Develop and maintain the Director’s office paper and electronic filing and information systems.
  • Responsible for processing expenses, credit card returns and raising purchase requisitions and other finance related duties as directed.
  • Draft routine correspondence on behalf of the Director.
  • Coordinate the preparation of both local and international itineraries for the Director and confirm travel bookings and hotel reservations.
  • Attend Management meetings; record, summarize and timely distribution of minutes and tracking of action items where applicable.
  • Coordinating events and projects by providing administrative support for all events managed by the Segment/Function.
  • Provide creative alternatives and recommendations to reduce costs.
  • Ensure that reports and analysis of the same are issued on a timely basis as per the agreed regularity through liaison with all relevant parties.
  • Assemble and summarize data to structure sophisticated reports on financial status and risks.
  • Consult with management to guide and influence long term and strategic decision making within the broadest scope.
  • Coordinate the teams and processes to ensure that Finance segment projects are delivered on time.
  • Coordinating internal resources and vendors for the flawless execution of projects.
  • Maintain efficient and effective communication channels between the Director’s office; the Board and other departments and external customers to ensure professional interface and superior customer service.
  • Receive and collate emerging issues from all stakeholders for the Segment/Function.
  • He/she will also be the custodian of all the EXCO reports for the Segment/Function.
  • Provide administrative support for the Finance Team.
  • Delegated Authority: As per the approved Delegated Authority Matrix.

Key Performance Measures:

  • As described in your Personal Score Card.

Knowledge, experience and qualifications required

  • University degree in Finance, Actuarial, Mathematics or other business related degree
  • 4-6 years’ experience as a Personal Assistant to a Head of Department/Division in a blue chip company preferably in a commercial environment.
  • Proficient in spreadsheets, databases, MS Office and financial software applications.
  • Hands on experience with statistical analysis and statistical packages.
  • Outstanding presentation, reporting and communication skills.
  • Proven knowledge of corporate finance and information analysis.
  • Well informed in current financial subjects, accounting, tax laws, and business environments.
  • Project management experience particularly with finance projects will be an added advantage.

Technical/ Functional competencies:

  • Strong organizational skills; ability to prioritize work and meet deadlines.
  • Computer literate (MS Word, PowerPoint and Excel).
  • Records management. 
  • Planning and organizational skills.
  • Strong writing and oral presentation abilities.

IT Systems Administrator 

Job Purpose:

  • Assists in the technical design, planning, implementation, and the highest level of performance tuning and recovery procedures for mission critical enterprise systems.
  • Assists in the redesign and configuration of operating systems and system applications as well as investigates and analyses feasibility of system requirements and develops systems specifications. 

Key responsibilities:

  • Assists and ensures that records of system downtime and equipment inventory are properly maintained. Applies revisions to host system firmware and software. Works with vendors to assist support activities.
  • Assists in developing new system and application implementation plans, custom scripts and testing procedures to ensure operational reliability. 
  • Assists in performing troubleshooting as required. As such, leads problem-solving efforts often involving outside vendors and other support personnel and/or organizations.
  • Establishes, maintains and manages users UNIX accounts. Installs, modifies and maintains systems and utility software on server computer systems. Provides server support related to other software.
  • Ensures high availability and acceptable levels of performance of mission critical host computer resources.
  • Follows procedures to maintain security and protect systems from unauthorized use, acts of nature and user abuse.
  • Follows procedures, programs and documentation for backup and restoration of host operating systems and host-based applications.
  • Assists in developing and coordinating project directions and schedules to maximize benefits and minimize impacts on the customer organizations.
  • Provides leadership in planning and implementation of projects for computer operations and enterprise systems administration.
  • Assists in developing tools, procedures, and training sessions for Operations, Client Support and Systems Development staff to assist with work.
  • Manage and administer cloud environments. 
  • Perform period Disaster recovery drills, backup test. 
  • Administer active directory , SCCM , sharepoint, Defender for end points and Intune.
  • Delegated Authority: As per the approved Delegated Authority Matrix. 

Key Performance Measures:
As described in your Personal Score Card.

Knowledge, experience and qualifications required

  • Degree in Science/Engineering/Computer Science.
  • Minimum of 3 years’ experience in a 24×7 service provider environment.
  • Extensive programming background in any applicable language.
  • ITIL intermediate.
  • Microsoft , Linux Knowledge.

Technical/ Functional competencies:

  • Familiarity with networked/distributed computing environment concepts; for example, ability to use the route command, administer routing and remote access service, and modify deployed group policies.
  • Ability to write scripts in some administrative language (e.g., Perl, Python, VBScript, Windows PowerShell).
  • Programming experience in any applicable language.
  • Ability to deal tactfully with employees and contractors who provide a broad spectrum of services.
  • Detail oriented and process focused. 
  • Self-motivated, self-starter who works well in a fast pace, growth orientated entrepreneurial environment. 
  • Strong organization, time management and prioritization skills.
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