Finance jobs, Accounting jobs, Driving jobs, Legal jobs, Administration jobs, Secretarial jobs
Finance Associate
Duties
- Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daytoday transactions and reports.
- Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
- Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
- Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
- Maintain liaison with officials of local banks to obtain daytoday information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
- Prepare detailed cost estimates and participate in budget analysis and projections as required.
- Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
- Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
- G6 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Certificates and/or Licenses
- Accounting Business Administration, Finance
- (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
- High level of IT affinity (MS Office applications, People Soft).
Desirable
- Knowledge and work experience of MSRP Finance applications.
- Good knowledge of UN/UNHCR Financial rules and procedures.
- Completion of UNHCR learning programmes or specific training relevant to the functions of the position.
Functional Skills
- FIERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
- ITComputer Literacy
- ITEnterprise Resource Planning (ERP)
- (Functional Skills marked with an asterisk* are essential)
Language Requirements
- For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
- For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
- For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
Senior Driver G3
Duties
- Drive UNHCR vehicle mainly for the Head of Office and other high ranking officials.
- Drive UNHCR vehicles for the transport of authorized passengers, deliver and collect documents, and other items.
- Meet official personnel at airports or other locations and facilitate immigration and customs formalities as required.
- Perform daytoday maintenance of the assigned vehicles; check oil, water, battery, brakes, tires, etc. and ensure that the assigned UNHCR vehicles are road or waterway worthy and maintained up to the established security standards.
- Perform minor repairs and arrange for other repairs and ensure that the vehicle is kept clean.
- Ensure that the steps required by rules and regulations, or other local requirements, are taken in case of involvement in an accident.
- Log official trips, daily mileage, gas consumption, oil changes, greasing, etc. and prepare reports on usage as required.
- Ensures valid documentation for passengers, items or cargo in vehicle.
- In the absence of an interpreter, assist with basic interpretation services.
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
- For G3D 2 years relevant experience with Completion of Primary Education or High School Diploma or higher
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Certificates and/or Licenses
- *Driving License;
- Auto Mechanics Certificate;
- (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
- Driving licence, knowledge of driving rules and regulations.
Functional Skills
- *DVDriving Rules and Regulations
- DV Basic Vehicle Mechanical Skills
- (Functional Skills marked with an asterisk* are essential)
Language Requirements
- For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
- For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
- For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
Protection Assistant
Duties
- Consistently apply International and National Law and applicable UN/UNHCR and IASC policy, standards and codes of conduct.
- Observe and respect protection related Standard Operating Procedures (SOPs).
- Provide functional and administrative support in all protection related AGD based programming with implementing and operational partners.
- Provide functional and administrative support in implementing participatory approaches, needs assessments, monitoring, reporting and case management.
- Support assessments on durable solutions through voluntary repatriation, local integration and where appropriate, resettlement.
- Facilitate liaison with competent authorities for the issuance of personal and other relevant documents.
- Assist in drafting reports, routine correspondence, updating relevant databases and compiling statistics within the Area of Responsibility (AoR).
- Select PoC for preliminary interviews and decide which relevant information to share.
- Enforce integrity in the delivery of protection services by local implementing partners.
- Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
- For G4 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Certificates and/or Licenses
- Protection
- (Certificates and Licenses marked with an asterisk* are essential)
Functional Skills
- PRProtectionrelated guidelines, standards and indicators
- PRRefugee Protection Principles and Framework
- ITComputer Literacy
- (Functional Skills marked with an asterisk* are essential)
Language Requirements
- For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
- For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
- For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
Senior Travel Administration Assistant
Duties
- Arrange and confirm travel bookings for applicable staff members, Affiliate Workforce and external meeting participants in line with the rules and regulations in place,
- Creates and processes Travel Authorization (TA), Travel Advances and Travel Claims in accordance with the relevant administrative rules and regulations; respond to any queries and/or comments from the certifying or approving officer
- Advise and assist staff on their travel entitlements, needed documentation and matters pertaining to travel as per operating administrative instructions and procedures.
- Liaise with Finance on payments due from Partners, UN Agencies, staff and other Organisations.
- Advise and assist staff on their travel entitlements, needful documentation and matters pertaining to travel as per operating administrative instructions and procedures.
- Prepare, summarise, and submit invoices for payment of travel related services procured.
- Assist in medical evacuations as required.
- Provide/share required information or data which may be useful for the safety/security of concerned travellers.
- Submit requests and subsequently ensure the issuance of appropriate travel identification documents, in accordance with UN rules and regulations. Initiate requests for visas
- Maintain the filing systems for UN travel identification documents.
- May process emergency visa requests required for official travel and ensure their timely issuance.
- Provide statistics of UN travel documents and visas.
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
- For G5 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
Certificates and/or Licenses
- Logistics, Air Operation, Business Administration
- (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
- Familiarity with OraclePeopleSoft or other ERP system.
- Good knowledge of UN, UNHCR, other international organization or private sector Travel Policies and Procedures.
- Excellent oral and written communication skills.
- Very good knowledge of Excel.
Desirable
- Knowledge in UNHCR Logistics rules, procedures and processes.
- Knowledge in air and travel agencies booking systems i.e. Galileo, Amadeus etc is an asset.
- Knowledge in how to calculate air tariffs, ticket refunds and cost comparison between routes and airlines is an asset.
Functional Skills
- COCrosscultural communication
- TVAmadeus Global Distribution System
- TVGalileo Global Distribution System
- UNUN/UNHCR Administrative Rules, Regulations and Procedures
- (Functional Skills marked with an asterisk* are essential)
Language Requirements
- For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
- For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
- For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.