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Supply & Sales Administrator
Reporting to the General Manager, you will be responsible for sales administration, importation and exportation activities in compliance with the local legislation, the Lesaffre Group guidelines and the Africa Sales strategy. You will:
- Manage all activities related to the sales administration, importation and exportation of finished products and raw materials, including the coordination and collaboration with customers, suppliers, and transport companies
- Establish and transmit quotations to customers
- Confirm orders to the customers
- Record sales orders: entered in the ERP after checking the elements
- Establish and transmit the acknowledgment of receipt of the order
- Turn delivery notes into invoices
- Deal with disputes with an after-sales service in your scope of work
- Book transport and organize expeditions
- Monitor transport and deal with anomalies in relation to service providers
- Manage customer orders, coordinate stocks and monitor deliveries
- Remind customers in the event of late payment in collaboration with finance and in accordance with the related procedure
- Internal coordination with all departments (sales / factory / finance)
- Place orders with international suppliers and group entities
- Organize transport (road, sea, air) according to Incoterm
- Manage relations and negotiations with freight forwarders
- Establish all import documentation, prepare the import files according to the local customs rules
Qualifications
(NOTE: Average minimum salary 200K working as a Project Manager, Monitoring and Evaluation Officer, Consultant, Financial Advisor, Technical adviso. Massive 2021 recruitment conducted by Government, Counties, NGOs, UN, UNDP, World Bank, international development community, UNESCO, WHO, USAID. Get the details click here)
Qualification / Experience
Bachelor’s/Master’s degree in business administration, or international trade and import/export
Working experience of at least 5 years in a similar position, ideally in a multi-faceted position.
Skills
- Very good analytical with ability to manage priorities
- Broad sense of method and organization, with the ability to plan the work and to be multi-skilled
- Ease of communication and interpersonal relations, both internal and external and at all levels
- A dynamic and active person, with the willingness to take on workloads and the ability to meet professional challenges.
- Tenacious and persistent in achieving objectives
- Good computer skills (Office 365) and knowledge of an ERP
- Good knowledge of Kenyan custom regulations
- Good knowledge of incoterms
- Financial competences would be ideal
- Ability to manage multiple tasks