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ERICC Finance Manager

  • The Contracts Finance Manager will join the Airbel team to help us deliver high-quality financial and subcontract management across these complex awards. In this role you will work closely with project teams and partners to provide high-quality financial analysis, support budget realignments, forecasting and tracking, ensure timely and accurate reporting, maintain contract records, and coordinate with subcontractors for budget delivery and financial compliance with FCDO contract requirements.

Key Responsibilities

  • Reviewing subcontract partners’ monthly financial reports and supporting documents, ensuring they are complete, accurate and produced in a timely manner for consolidation and submission.
  • Provide recommendations for payment, questioning and disallowing expense claims in line with FCDO cost eligibility guidelines.
  • Ensuring financial reports are produced in compliance with FCDO and IRC exchange rate policies, including keeping track of expenditure in the various currencies.
  • Share feedback on questioned costs with partners and follow up to ensure that recommendations are implemented. Maintain an action tracker for remediation of findings and questioned costs, and gaps and resources required to address these.
  • Actively track expenditure versus project budget, prepare monthly Budget vs Actuals (BVA) reports highlighting variances and resource allocation needs to Project leads, and flagging any arising issues as relevant.
  • Ensuring that partners keep supporting documents for all financial transactions and keep ledgers for Fixed Assets, Risk Register, Purchase Requisitions, Cash Receipts and Disbursements, and are following the agreed systems for Level of Effort reporting and procurements.
  • Submitting payment requests to IRC Finance and processing fund transfers to partners. Maintain a register to show the advance funds to partners, the liquidation patterns, and the balances at any time.
  • Work closely with Project Leads and IRC Country Program counterparts to ensure effective and timely budget monitoring, payments, booking of expenses and accurate financial reporting.
  • Ensuring internal accounting documents are produced accurately and on a timely basis.

Demonstrated Skills And Competencies

  • Bachelor’s degree International Affairs, Public Administration, Economics, Business Studies, Accounting, Commerce, or equivalent professional experience.
  • At least 2-3 years of related work experience, preferably for an International Non-Governmental Organization managing FCDO grants and contracts.
  • Demonstrated experience leading complex grants and projects throughout implementation, including financial compliance and reporting processes.
  • Excellent budget and financial management skills, including experience tracking expenses, developing spending plans and forecasts, and high proficiency in Excel.
  • Experience working on FCDO grants or contracts preferred, with good working knowledge of FCDO Terms & Conditions.
  • Experience working with subcontractors and partners, including partner financial monitoring and reporting.
  • Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with a variety of people in a multi-cultural environment and work on a virtual team
  • The ability to work independently and productively in a fast-paced environment – pro-activity and initiative to problem solve within the job parameters is critical; strong analytical problem-solving skills.
  • Fluent in English.

Working Environment

  • Standard office working environment or remote work.
  • Some international travel may be required for partner capacity support visits.

Program Development Advisor, East Africa (Business Development)

The Purpose of the Role

  • The Program Development Advisor (PDA), East Africa will support country programs to pursue funding opportunities in line with IRC’s Business Development Strategy. Support will include all phases of the business development process, from opportunity identification to contract signature, including pre-positioning, partnerships building, proposal development, and due diligence phases. The successful candidate will have a strong track record of working on new funding opportunities in humanitarian and international development with a range of multilateral and bilateral donors (USAID, US Department of State, FCDO, EU and DG ECHO, GFFO, BMZ, Sida, SDC, World Bank, etc.), as well as experience collaborating with local partner organisations.
  • The PDA will support business development for institutional donors in the IRC’s East Africa region, which comprises programs in Ethiopia, Kenya, Somalia, South Sudan, Sudan and Uganda. Candidates who are from these countries and/or have significant experience in the region are strongly encouraged to apply.

Scope and Authority

  • This position does not have any line management responsibilities.

Key Working Relationships

  • Reports to Senior Program Development Advisor, East Africa. Works closely with all Regional Program and Award Support team members, the Regional Business Development Advisor (Capture and Engagement), Business Development (Specialist Team) and across all other teams within Awards Management Unit, Crisis Response Recovery and Development Department, Global Partnerships and Philanthropy, Global Supply Chain, Finance, Office of General Counsel, Technical Excellence, and other key departments within IRC. Donor and partner point of contact as applicable per region.

Planning and Strategic Leadership (15%)

  • Collaborate with country teams to proactively identify and address their priorities and support needs in BD
  • Collaborate with other AMU pillars to gather donor intel through desk research to identify funding leads and analyze resource mobilization trends in the region.
  • Support country offices with Donor engagement and intel sharing for positioning; prepare for and participate in Donor calls as needed.
  • Collaborate with country offices to successfully position for new funding opportunities by leading or assisting in the identification, tracking, and updating of new business opportunities across a variety of technical sectors and donors.
  • Lead or support pre-positioning for specific opportunities, including facilitating technical brainstorming, partner and competitor landscape analysis and win theme sessions with technical and country staff
  • Support country offices in setting up annual regional metrics and analyzing the Quarterly Strategy Review for the regional leadership

End to End Program Development (60%)

  • Support the full proposal lifecycle including sharing initial assessment of new opportunities, supporting Go/No Go processes, preparing, and sharing templates and timelines, ensuring adherence to deadlines, supporting recruitment, assisting in reviewing budgets, ensuring document completion, organizing meetings, and compiling notes, and drafting and proofreading proposal sections.
  • Facilitate the identification of consultants, partners and other proposal development support as needed in collaboration with the country team.
  • Collaborate with technical units, country offices, and other colleagues to support conceptualization of winning proposal and bid designs for new project activities and/or amendments to current projects.
  • Provide quality assurance and quality compliance support on proposals. Ensure responsiveness to and compliance with solicitation documents and with IRC’s requirements.
  • Support coordination, communication, and inputs from consortium partners in accordance with donor and IRC processes.
  • Coordinate and support regional reviews and approvals of proposal packages depending on country and regional needs.
  • Review agreements to ensure accurateness and highlight key compliance requirements, in coordination with post-award, compliance and country grants teams and support in award negotiation as required.
  • Maintain complete and accurate electronic files, including final submission packages and internal trackers.
  • Deploy to country offices to lead on proposal development as needed

Donor and Partner Engagement (10%)

  • In line with IRC’s Partnership Ambition, and in collaboration with regional Partnerships teams, contribute to increasing the volume and equity of IRC’s work with local and regional partners (with a focus on women-led national organizations) by coordinating support to country offices in identifying partnership opportunities, identifying strong partners, and finalizing teaming arrangements.
  • Coordinate regional and country-level inputs to donor meetings, conferences and communications as needed.
  • Represent IRC externally to donors, peers, and partners.
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Capacity Building and Training: (10%)

  • Contribute to developing, updating, and delivering business development related training for the region.
  • Facilitate internal post-submission debrief sessions, (i.e., After Action Reviews) with country teams, technical units, regional team, and other relevant stakeholders to collect lessons learned.
  • Collaborate with SPDAs and other stakeholders to ensure internal knowledge management, share lessons learned and ensure they are incorporated into future proposals
  • Support in recruiting, onboarding, and training of new grants and partnerships team members.

Other Responsibilities (5%)

  • Contribute to AMU and regional strategic priorities and initiatives.
  • Support with translation to regional or donor languages when necessary
  • Participate in special projects as needed and other tasks as assigned.

Skills, Knowledge, and Qualifications:

  • Experience in developing and supporting humanitarian and development proposals for NGOs
  • Experience with strategies and proposal processes of key government/statutory donors – US, UK, EU, German, Scandinavian, etc.
  • Experience in collaborating with and supporting national and community-based partners
  • Experience in proposal budgeting
  • Excellent communication and interpersonal skills, including the ability to effectively collaborate across a variety of relationships in a multicultural environment
  • Demonstrated ability to collaborate equally effectively with colleagues in remote and diverse teams, including as team leader for proposals
  • Clear, compelling writing skills
  • Ability to multi-task and prioritize effectively
  • Ability to travel internationally (approximately 20% of time)
  • Fluency in English

Method of Application

Use the link(s) below to apply on company website.

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