Executive Positions, Procurement, Store-keeping, Supply Chain, Communication, Marketing,
Director, Capacity Development and Accreditation
REF CDA/001/2023
Job Summary:
The Director, Capacity Development and Accreditation will be responsible for capacity development including continuous professional development, internship and industrial relations, and accreditation.
KEY DUTIES AND RESPONSIBILITIES
Accreditation of Institutions,
- Assessing qualifications of foreign persons;
- Developing evaluation tools for local and foreign supplies management programmes;
- Developing accreditation tools for supplies management programmes;
- Compiling all supplies management disciplines and their requirements;
- Developing the monitoring and evaluation framework for accreditation;
- Developing accreditation standards and manuals; and
- Developing policy guidelines for accreditation. B. Continuous Professional Development (CPD)
- Developing continuing professional development programmes;
- Handling basic issues of CPD;
- Developing an annual calendar of activities for the CPD programme.
- Planning, arranging and coordinating all activities for continuingprofessional and training development.
Internship & Industrial Placement,
- Developing the curriculum for registration of supplies practitioners.
- Overseeing the development of tools necessary for conducting professional examinations for the purposes of registration;
- Overseeing development of the requirements for establishing the school of supplies management and the opportunities for learning, professional exposure and skills acquisition; and
- Developing tools for facilitating the internship programme.
PERSONS SPECIFICATIONS
For appointment to this grade, an officer must have: –
- Bachelor’s degree in any of the following disciplines: – Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Management, Procurement, Commerce (Supplies Management Option) Business Administration (Supplies Management option), Administration, Finance, Human Resource, Law or Social sciences or an equivalent qualification from a recognized institution.
- Master’s degree in any of the following disciplines: – Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Management, Procurement, Commerce (Supplies Management Option) Business Administration (Supplies Management option), Administration, Finance, Human Resource, Law or Social sciences or an equivalent qualification from a recognized institution.
- At least twelve (12) years relevant working experience, five (5) years of which must have been in a senior management role.
- Attended a leadership course lasting not less than four (4) weeks from a recognized institution. v. A valid KISM Membership with a current practising License. vi. Proficiency in computer applications. vii. In addition to the professional qualifications, successful candidate will be required to meet the expectations of Chapter 6 on Leadership and Integrity
SKILLS AND COMPETENCIES
- Leadership, integrity and people management skills
- Communication Skills
- Customer service focus
- Strategic level thinking
- Change and transformation capabilities
- Management skills
- Analytical and decision making
- Adaptability and flexibility
- Innovative and creative thinking
Director, Standards and Compliance
REF SAC/001/2023
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Job Summary:
- The Director, Standards and Compliance will be responsible for standards and compliance in the Procurement Profession. KEY DUTIES AND RESPONSIBILITIES
- Establishing and maintaining uniform norms and standards on the learning of supplies practitioners in Kenya;
- Developing core curricula for supplies practitioners;
- Developing guidelines for accreditation of institutions teaching or persons seeking registration;
- Determining and setting a framework for the professional practice of supplies practitioners;
- Developing the code of conduct for supplies practitioners in line with regional and international standards;
- Establishing and disseminating policies for professional conduct and ethics;
- Establishing policies and procedures to enlist cooperation and support for the prevention or alleviation of circumstances which may lead to impairment in students and practitioners;
- Establishing the minimum standards for Continuous Professional Development (CPD) Training;
- Reviewing policies and guidelines for the scope of practice, professional ethics and fitness to practice;
- Conduct research and benchmarks with relevant institutions regionally and internationally on what is prevailing in the market;
- Participate in drafting of legislation and policies affecting Supply Chain in the country;
- Ensure the implementation and adherence of practice guidelines;
- Participate in the development and review of the singular and joint inspection checklists for training institutions;
- Participate in the development of minimum requirements on infrastructure and personnel for training institutions;
- Prepare and submit reports to the relevant Council Committees;
- Take disciplinary action for any form of misconduct by supplies practitioners and accredited training institution;
- Regulate the conduct of supplies practitioners and accredited training institutions and take such disciplinary measures for any form of professional misconduct;
- Receipt and processing of complaints of professional misconduct, malpractice or breach of standards;
- Conduct investigations into complaints submitted;
- Forward files to Disciplinary Committee members and consultants for analysis, review and preparations of the report;
- Conduct hearings of complaints;
- Draft decisions of complaints and forwarding the same to the parties;
- Follow up on the Disciplinary Committee on recommendations to ensure full compliance;
- Receiving and processing appeals;
- Dissemination of information to relevant institutions, practitioners and the public;
- Conduct benchmarks with relevant institutions regionally and internationally on what is prevailing in the market;
- Investigate allegations of contravention of the Supplies Practitioners Management Act, 2007;
- Investigate allegations of contravention of the Code of Conduct & Ethics;
- Undertake investigations on complaints and suspicion of non- compliance;
- Liaise with the County Government and other relevant agencies with respect to compliance and enforcement;
- Initiate the development of guidelines and procedures for compliance; and
- Conduct inquiry on complaints with regard to any professional misconduct.
PERSONS SPECIFICATIONS
For appointment to this grade, an officer must have: –
- Bachelor’s degree in any of the following disciplines: – Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Management, Procurement, Commerce (Supplies Management Option) Business Administration (Supplies Management option), Administration, Finance, Human Resource, Law or Social sciences or an equivalent qualification from a recognized institution.
- Master’s degree in any of the following disciplines: – Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Management, Procurement, Commerce (Supplies Management Option) Business Administration (Supplies Management option), Administration, Finance, Human Resource, Law or Social sciences or an equivalent qualification from a recognized institution.
- At least twelve (12) years relevant working experience, five (5) years of which must have been in a senior management role.
- Attended a leadership course lasting not less than four (4) weeks from a recognized institution.
- A valid KISM Membership with a current practising License.
- Proficiency in computer applications. vii. In addition to the professional qualifications, successful candidate will be required to meet the expectations of Chapter 6 on Leadership and Integrity
SKILLS AND COMPETENCIES
- Leadership, integrity and people management skills
- Communication Skills
- Customer service focus
- Strategic level thinking
- Change and transformation capabilities
- Management skills
- Analytical and decision making
- Adaptability and flexibility
- Innovative and creative thinking
Deputy Director, Supply Chain Management
REF SCM/001/2023
Job Summary:
- The Director, Supply Chain Management plans, coordinates, organizes, and oversees all activities involved in the identification, acquisition, production and distribution of the KISM’s goods and services.
KEY DUTIES AND RESPONSIBILITIES
- Overseeing the development, implementation and review of supply chain management policies, strategies and programmes;
- Overseeing the procurement of goods, services and works;
- Managing distribution of general supplies;
- Ensuring implementation of the Public Procurement and Asset Disposal act 2015 and government regulations relating to supply chain management activities;
- Facilitating the disposal of obsolete stores and equipment;
- Overseeing market surveys and research; and
- Ensuring submission of quarterly reports to the National Treasury and Public Procurement Regulatory Authority (PPRA).
PERSONS SPECIFICATIONS
For appointment to this grade, an officer must have: –
- Bachelor’s degree in any of the following disciplines: – Procurement and Supply Chain Management, Purchasing and Supplies Management, Supply Chain Management, Procurement and Contract Management, Logistics and Supply Chain Management, Procurement and Logistics Management or equivalent qualification from a recognized institution;
- Master’s degree in any of the following disciplines: – Logistics and SupplyChain Management, Business Administration (Purchasing and Supplies) orequivalent qualification from a recognized institution;
- CPSP-K or equivalent qualification from a recognized institution;
- Valid KISM Membership with a current practicing license;
- Proficiency in computer applications;
- Minimum of ten (10) years relevant work experience, five (4) of which should beat management level in a comparable organization;
- Management course lasting not less than four (4) weeks from a recognizedinstitution;
- Demonstrated professional competence and administrative capability asreflected in work performance and results; and
- In addition to the professional qualifications, successful candidate will berequired to meet the expectations of Chapter 6 on Leadership and Integrity
SKILLS AND COMPETENCIES
- Leadership, integrity and people management skills
- Communication Skills
- Customer service focus
- Strategic level thinking
- Change and transformation capabilities
- Management skills
- Analytical and decision making
- Adaptability and flexibility
- Innovative and creative thinking
Principal Information Communication Technology Officer
REF ICT/001/2023
Job Summary:
The Senior, Information Communication Technology Officer will be responsible for the management of information and telecommunications systems through development and maintenance of ICT systems to ensure that the Institute leverages in technology for efficient and effective delivery of services. KEY DUTIES AND RESPONSIBILITIES
Duties and responsibilities at this level will entail: –
- Creating and updating procedures, methods and operations of computer‐based information systems;
- Designing, implementing and maintaining institutional website and databases and recommend expansion of LAN/WAN information systems to improve the efficiency of the Institute’s operations;
- Conducting analysis related to the modification of existing computer‐based information systems;
- Reviewing performance of existing systems and network infrastructure and advice management on capacity planning;
- Monitoring backup logs and resolve any failures associated with them to ensure that any new enhancement/changes to existing systems are fully tested before deployment;
- Providing guidance on acquisition of computer equipment and consumables;
- Undertaking periodic review of information technology security requirements including encrypting digital signatures, access controls, data integrity, authentication exchange, traffic padding, routing control and notarization; and
- Developing training materials, support guides, operating and user manuals.
Person Specifications
For appointment to this grade, an officer must have: –
- Bachelor degree in any of the following disciplines: – Computer Science, Information Science, Information Communication Technology, Business Management and Information Technology or equivalent qualification from a recognized institution;
- Master degree in any of the following disciplines: – Computer Science, Information Technology, Business Information Technology, Cyber Security or equivalent qualification from a recognized institution;
- Professional certificates in any of the following areas: – Microsoft Certified Systems Engineer (MCSE), Microsoft Certified IT Professional (MCITP) orCertified Network Associate/Network+ (CCNA/N+CISCO) or Certified Information Systems Auditor (CISA) or Certified Information Systems Manager (CISM);
- Minimum eight (8) years relevant work experience, three (3) of which should be at supervisory level in a comparable organization;
- Membership to a relevant professional body where applicable and in good standing;
- Management Course lasting not less than four (4) weeks from a recognized institution;
- Met the requirements of Chapter Six (6) of the Constitution; and
- Demonstrated merit and ability as reflected in work performance and results.
SKILLS AND COMPETENCIES
- Leadership, integrity and people management skills
- Time and Priority Management
- Customer service focus
- Critical thinking
- Change and transformation capabilities
- Problem solving skills
- Interpersonal Skills
- Adaptability and flexibility
- Innovative and creative thinking
Principal Marketing and Communications Officer
REF MAC/001/2023
Job Summary:
The Principal, Marketing and Communication will be responsible for managing the Institute’s strategic communications with a view to enhancing its visibility, and develop, review and implement a communication strategy to support the Institute’s objectives.
KEY DUTIES AND RESPONSIBILITIES
- Developing, implementing and reviewing policies, procedures, frameworks, strategies, plans, legislations, standards and regulations on corporate communications;
- Promoting the corporate image of the Institute;
- Identifying and implementing branding, awareness and social responsibility activities to enhance visibility of the Institute;
- Validating content of events and information for uploading in the Institute’s website;
- Monitoring and managing media coverage and submitting media reports;
- Organizing the Institute’s public functions and corporate events;
- Developing and reviewing Information, Education, Communication (IEC) including merchandise and promotional materials; and
- Editing, reviewing and providing support in design, production and distribution of newsletters, annual reports, speeches, publications, website contents, reports, outreach materials and audio/video production.
Person Specifications
For appointment to this grade, an officer must have: –
- Bachelor’s degree in any of the following disciplines: – Journalism, Mass Communication, Public Relations, International Relations, Arts, or equivalent qualification from a recognized institution;
- Master’s degree in any of the following disciplines: – Communication Studies, International Relations, Public Relations, Journalism and Mass Communication or equivalent qualification from a recognized institution;
- Professional qualification and membership to a relevant professional body where applicable, and in good standing;
- Minimum of eight (8) years relevant work experience, three (3) of which should be in a supervisory position in a comparable organization;
- Management course lasting not less than four (4) weeks from a recognizedinstitution;
- Proficiency in computer application;
- Met the requirements of Chapter Six of the Constitution; and
- Shown merit and ability as reflected in work performance and results.
SKILLS AND COMPETENCIES
- Leadership, integrity and people management skills
- Communication Skills
- Customer service focus
- Critical thinking
- Change and transformation capabilities
- Problem solving skills
- Analytical and decision making
- Adaptability and flexibility
- Innovative and creative thinking
Auditor
REF IOA/001/2023
Job Summary:
This will be the entry and training grade for this cadre. An officer at this level will work under the guidance of a senior officer. KEY DUTIES AND RESPONSIBILITIES
Duties and responsibilities will entail: –
- Carrying out audit checks and identifying any accounting errors;
- Collecting data on periodical financial returns, estimates and expenditure;
- Examining vouchers, cashbooks, ledgers confirming the propriety and accuracy of the transactions;
- Auditing of systems and processes; and
- Auditing annual accounts; conducting financial audit.
PERSON SPECIFICATIONS
For appointment to this grade, an officer must have: –
- Bachelor’s degree in any of the following disciplines: – Commerce (Accounting/Finance option), Economics, Mathematics, Statistics, Business Administration (Accounting/Finance option) or equivalent qualification from a recognized institution;
- Passed Part II of the Certified Public Accountants (CPA) Examination or Part II of the Association of Certified Chartered Accountants (ACCA) or equivalent qualification from a recognized institution;
- Registered member of any of the following professional bodies: – Institute of Internal Auditors (IIA), Institute of Certified Public Accountants of Kenya (ICPAK) or Information Systems Audit and Control Associatio (ISACA);
- Proficiency in computer applications; and
- Met the requirements of Chapter Six of the Constitution.
SKILLS AND COMPETENCIES
- Leadership, integrity and people management skills
- Communication Skills
- Customer service focus
- Strategic level thinking
- Change and transformation capabilities
- Management skills
- Analytical and decision making
- Adaptability and flexibility
- Innovative and creative thinking
Legal Officer
REF CSL/001/2023
Job Summary:
The Legal Officer will assist on all legal matters, development of regulations, establishing dispute resolution mechanisms and offering in house legal services for efficient implementation of the Institute’s mandate.
KEY DUTIES AND RESPONSIBILITIES
- Preparing and reviewing legal documents/instruments;
- Preparing legal opinions and legal briefs;
- Drafting legal documents, leases and contracts;
- Undertaking research on specific legal areas;
- Ensuring compliance with statutory and other legal requirements;
- Representing the Institute in litigations and other legal matters;
- Safeguarding the interest of the Institute in all legal matters;
- Liaising with the office of the attorney general on legal matters; and
- Ensuring safe custody of Institute’s legal documents and records.
PERSONS SPECIFICATIONS
For appointment to this grade, an officer must have: –
- Bachelor of Laws (LLB) Degree from a recognized institution;
- Post Graduate Diploma in Law;
- Current legal practicing certificate;
- Proficiency in computer applications; and
- In addition to the professional qualifications, successful candidate will be required to meet the expectations of Chapter 6 on Leadership and Integrity
SKILLS AND COMPETENCIES
- Communication Skills
- Time and Priority Management
- Customer service focus
- Problem solving skills
- Interpersonal Skills
- Adaptability and flexibility
- Innovative and creative thinking
- Organization skill
Planning Officer
REF SPO/001/2023
Job Summary:
The Planning Officer will assist on developing, implementing and reviewing
policies and strategies for planning; performance management; monitoring & evaluation and providing leadership on implementation of the Institute’s Strategic Plan.
KEY DUTIES AND RESPONSIBILITIES
- Collecting and collating statistical data;
- Implementing Institute’s strategic plan and service charter;
- Implementing Institute’s performance contract and master plan;
- Conducting corporate research, economic analysis and strategies;
- Undertaking feasibility studies and service delivery surveys; and
- Providing input in the preparation of development plans.
PERSONS SPECIFICATIONS
For appointment to this grade, an officer must have: –
- Bachelor’s degree in any of the following fields: – Economics, Statistics, Mathematics, project planning and management or equivalent qualification from a recognized institution;
- Proficiency in computer applications; and
- In addition to the professional qualifications, successful candidate will be required to meet the expectations of Chapter 6 on Leadership and Integrity
SKILLS AND COMPETENCIES
- Communication Skills
- Time and Priority Management
- Customer service focus
- Problem solving skills
- Interpersonal Skills
- Adaptability and flexibility
- Innovative and creative thinking
- Organization skills
Registration Officer- 3 Posts
REF RAL/001/2023
Job Summary:
The Registration Officer will be responsible for registration, licensing, standards, discipline, compliance, enforcement, capacity development including continuous
professional development, internship and industrial relations, and accreditation. KEY DUTIES AND RESPONSIBILITIES
Registration & Licensing:
- Receiving and reviewing applications for completeness and responsiveness;
- Maintaining and managing the register of applications received for registration;
- Analysing applications received as guided; and
- Ensuring applications have been entered into registration management system
Accreditation of Institutions:
- Assisting in assessing supplies management qualifications of foreign persons.
- Preparing evaluation tools for local and foreign supplies training programmes
- Preparing approval tools accreditation of supplies training programmes;
- Assisting in preparation of monitoring and evaluation framework for accreditation;
- Conducting desktop review of development of accreditation standards and manuals; and
- Conducting preliminary research on development of policy guidelines for accreditation.
Standards:
- Assist to establish and maintain uniform norms and standards on the learning of supplies management;
- Assist to prescribe the minimum educational entry requirements for persons wishing to be trained as supplies practitioners;
- Assist to develop of core curricula for supplies management Programme Bachelor and Diploma Programme);
- Assist to develop guidelines for accreditation of existing institutions offering training in Supplies Management;
- Assist to develop guidelines for inspection and approval of collegiate training sites;
- Assist to determine and set a framework for professional practice supplies practitioners;
- Assist to develop code of conduct for supplies practitioners in line with regional and international standards;
- Assist to establish and disseminate policies for professional conduct and ethics;
- Assist to establish policies and procedures and to enlist cooperation and support for the prevention or alleviation of circumstances which may lead to impairment in students and practitioners;
- Assist to establish mechanisms and procedures for the early identification of impairment in students and practitioners;
- Assist to undertake the development of minimum requirements on infrastructure, personnel for existing institutions offering training in Supplies Management; and
- Assist to undertake the development and review of the singular and joint inspection checklists for existing institutions offering training in Supplies
Management. D. CPD,
- Preparing drafts on the desired curriculum as may be directed;
- Undertaking desktop research on supplies practitioners continuing professional development programmes;
- Preparing briefs on basic issues in CPD; and
- Assisting in assembling of materials for continuing professional trainingand development.
Internship & Industrial Placement,
- Undertaking desktop research on curriculum for registration of Suppliespractitioners;
- Conducting desktop research on the requirements of establishing, equippingand furnishing a school of supplies management; and
- Assisting in the drafting of the requirements to facilitate internship ofgraduates seeking registration under the act.
Discipline & Ethics,
- Assisting in verification and processing complaints of professionalmisconduct, supplies management malpractice or breach of standards;
- Participating in the conduct of investigations into complaints submitted;
- Verifying the forwarding of files to Disciplinary and Ethics Committee members and consultants for analysis, review and preparations of the report;
- Participating in the conduct of hearings of complaints;
- Supervising the drafting of decisions on complaints and forwarding the same to the parties;
- Verifying the receipt and processing appeals;
- Following up on Disciplinary Committee recommendations to ensure full compliance;
- Participating in the implementation and adherence of guidelines on scope of practice;
- Contributing to the development and review of the singular and joint inspection checklists for facilities;
- Participating in the dissemination of information to relevant institutions, practitioners and the public;
- Assisting in conducting research and benchmarks on regulation of the supply chain institutions and the practice of supply chain; and
- Preparing performance reports. G. Surveillance & Enforcement,
- Participating in inspections of new and existing institutions offering training in Supplies Management;
- Participating in pre-accreditation inspections of accredited institutions offering training in Supplies Management;
- Participating in regular inspections of accredited institutions offering training in Supplies Management against set standards and regulations and give recommendations to the institutions on areas of improvement;
- Contribute to the development and review of the singular and joint inspection checklists for accredited institutions offering training in Supplies Management;
- Contribute to the development of minimum requirements on infrastructure, personnel and service provision of accredited institutions offering training in Supplies Management per level;
- Advise on the closure of non-compliant accredited institutions offering training in Supplies Management and give recommendations on licensure;
- Participating in pre-accreditation inspections of accredited institutions offering training in Supplies Management;
- Assisting in recommendations for approval of institutions offering training in Supplies Management and Supplies practitioners in line with regional and international standards;
- Receiving and reviewing applications of CPD providers;
- Participating in dissemination of information to relevant institutions, practitioners and the public; and
- Assisting in the preparation of department reports.
PERSONS SPECIFICATIONS
For appointment to this grade, an officer must have: –
- Bachelor’s degree in any of the following disciplines: – Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Management, Procurement, Commerce (Supplies Management Option) Business Administration (Supplies Management option), Administration, Finance, Human Resource, Law or Social sciences or an equivalent qualification from a recognized institution.
- Registered by a relevant professional body/ society where applicable.
- Proficiency in computer applications; and
- In addition to the professional qualifications, successful candidate will be required to meet the expectations of Chapter 6 on Leadership and Integrity
SKILLS AND COMPETENCIES
- Communication Skills
- Time and Priority Management
- Customer service focus
- Problem solving skills
- Interpersonal Skills
- Adaptability and flexibility
- Innovative and creative thinking
- Organization skills
Driver
REF CEO/002/2023
Job Summary:
- The Driver will be responsible for providing secure and timely driving services to employees and other authorised stakeholders of the Institute’s. He/She will also ensure that the vehicles are maintained and in good condition for smooth mobility.
KEY DUTIES AND RESPONSIBILITIES
- Driving motor vehicle as authorized;
- Carrying out routine checks on the vehicles cooling oil, electrical and brake systems, tyre pressure etc.;
- Detecting malfunctioning of vehicles system;
- Maintenance of work tickets for vehicles assigned;
- Ensuring security and safety of the vehicle on and off the road;
- Overseeing safety of the passengers and/or goods therein; and
- Maintaining cleanliness of the motor vehicle.
PERSONS SPECIFICATIONS
For appointment to this grade, an officer must have: –
- Proficiency in computer applications; and Kenya Certificate of Secondary Education mean grade D (plain) or equivalent qualification;
- Valid driving license free from any current endorsements and valid for any of the classes of vehicles which the officer is required to drive;
- Passed Occupational Trade Test for Drivers Grade III from Kenya Institute of Highway and Building Technology or Ministry of Roads and Public Works;
- First-Aid Certificate Course lasting not less than one (1) week from St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized institution;
- Proficiency in computer applications;
- Valid Certificate of Good Conduct from the Kenya Police Service (DCI); and
- In addition to the professional qualifications, successful candidate will be required to meet the expectations of Chapter 6 on Leadership and Integrity
Method of Application
Qualified and interested candidates may apply online indicating the job title and the reference number, addressing their application letter to:
The Chief Executive Officer
Kenya Institute of Supplies Management, KISM Tower 12th Floor, Ngong Road
P. O Box 30400-00100, Nairobi
vacancies@kism.or.ke
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- Candidates must attach scanned copies of their CV with full details of educational background, professional qualifications and copies of all relevant documents/testimonials.
- Candidates who are subsequently invited to attend formal interviews must produce originals of all the scanned documents during the interview.
- Applications MUST be submitted online via email to: vacancies@kism.or.ke so as to reach the Institute on or before midnight (12:00) on Friday 11th August, 2023.
- All applicants MUST submit a filled KISM job application form. The form can be accessed through the link below:https://forms.gle/FX5co1SSJwjn3bwR8