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PAYROLL OFFICER

This role will support payroll across East Africa

▪ Accurate update of monthly payroll inputs for both items of earnings and deductions

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▪ Running payroll, performing payroll reconciliations, seeking approvals and timely payment of salaries

▪ Preparation of monthly salary journals and following through with approvals and posting

▪ Preparation of payroll deductions and submitting the same to the payables team

▪ Preparation of statutory returns and submitting the same to the respective government bodies

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▪ Preparation of third party reports/deduction schedules and submitting the same to the respective stakeholders

▪ Accurate assessment of salary advances and company and SACCO loan applications

▪ Manage the Staff clearance and ensure due process is followed before payment of final dues

▪ Maintaining proper payroll records both physical and in the Human Capital Management System

▪ Ensure confidentiality of all payroll information

▪ Stays abreast of the ever-changing payroll tax laws across East Africa and ensure compliance

▪ Monthly salary ledger reconciliations, balance sheet substantiation and CIP attestations

▪ Facilitate Internal and External audits and ensure items identified in the audit process are addressed within the provided timelines

Skills Accounts Payable (AP), Ensure Compliance, General Ledger Reconciliations, Payroll, Payroll Administration, Reconciliations

Channels Analyst

Job Description

Reporting to the Manager Digital and Alternative Channels, the job holder will be responsible for, implementing, maintaining and managing technical support of the Bank’s Digital Channels.

  • Provide customers, partners and end users with technical support by resolving all Digital Channels related issues, if necessary, will travel to other towns for on-site support
  • Manage customer complaints and /or new requirement processes regarding Digital Channels systems
  • Prepare service and technical analysis reports for Digital Channels systems.
  • Be the technical lead in the implementation of Digital Channels projects / initiatives.
  • Conduct Digital Channels technical training when necessary.
  • Vendor SLA management including quality of Service reviews
  • Enforce compliance to regulatory guidelines and payment standards set by Card Associations (i.e. Visa, MasterCard, SWIFT and the regulator) and other partners such as Interswitch.
  • Provide technical support to empower customer facing teams to undertake effective training on all Digital Channels Systems.
  • Perform prompt Digital Channels system upgrades and application of system patches from time to time
  • Develop, maintain and enforce procedures for controlling and keeping track of system updates and alterations for all Digital Channels systems.
  • Asset Management for Digital Channels systems.
  • Support and deliver 24X7X365 Digital Channels Availability
  • Implement Digital Channels Systems change management processes
  • To play an active role in the development and improvement of service delivery
  • To comply with, and actively support implementation of IT policies and procedures, and in particular those relating to the delivery of IT services, information security and risk management.
  • To actively engage in personal development and to pursue appropriate qualifications/training as agreed
  • To be available for any out-of-hours activities as required from time to time
  • Participate in at least two ITDRP tests
  • Closure of identified Digital Channels  system risks or audit findings
  • Performs User access management and Quarterly / ad-hoc user Access review exercises

Education Bachelor of Information Technology (BIT): Information Technology (Required)

Project Manager

Job Description

This role is responsible for developing, in conjunction with the Project Sponsor, a definition of the project. The Project Manager ensures that the project is delivered on time, to budget and to the required quality standard. He/she ensures the project is effectively resourced and manages relationships with a wide range of stakeholders. He/she will potentially work on multiple medium – high complexity projects simultaneously.

Project Scoping

  • Interrogate the business requirements/brief and objectives/benefits for a new project
  • Engage with the project sponsor to agree parameters that define the technical and business scope of the project.
  • With the required background research, consultation and analysis, scope the project initiation document (PID)
  • Rigorously manage the project to the agreed scope, ensuring that change control is applied to any potential changes in scope

Change request & Change control

  • Manage the integrated change control process by undertaking the following:
    • Review and evaluate the merits and impacts of potential project changes. 
    • Analyse and/or investigate and present options/ alternatives to project steering committee/ sponsor in terms of suggested changes.
    • Analyse and highlight the direct impact of changes on the business case with the sponsor
    • Negotiate and facilitate the approval of necessary changes that still adhere to the Minimum Viable Product
    • Re-baseline changes to project schedule, plan, business case/benefits plan and costs
    • Ensure change log is updated.

Project planning & integration

  • Facilitate initiation engagement and agreement with SME’s/business owners surrounding how the business case translates into a project in terms of the project components, approach, key stakeholders etc.
  • Establishes the target plans across multiple projects. 
  • Undertake required analysis to formulate and sign-off the project schedule including:
    • Estimate effort for work breakdown (tasks, activities, timelines, costs, resources, sequencing of tasks, dependencies, constraints etc.)
    • Develop the project schedule and define the critical path and key assumptions
    • Present and iterate changes with project sponsor, if required
  • Utilise the outcome from the engagement session with Business owners/Sponsor as well as the project schedule to augment the Charter
  • Monitor, control and manage the execution of the project according to the plan. 
    • Monitor and control delivery of all the different project components, dependencies and critical path.
    • If required, adjust plan to manage constraints, dependencies, risks and changes whilst balancing the need to deliver value to the business
    • Facilitate project meetings and undertake required reporting on project status and performance

Quality Management

  • Determine the approach to achieving quality including quality standards, controls and governances, processes and measures and build these into the project plan. 

Execute on quality components through duration of the project. Correct and/or escalate non-compliance to quality components timeously.

Project Expense & Benefits Management

  • Undertake sound cost and benefits management and controls of the different projects through;
  • Sound cost estimation based on effort estimation (project scoping).
  • Refine cost options and engage with sponsor to finalise the budget
  • Establish a baseline to control the costs of the project throughout the project life cycle
  • Undertake cost-benefit analysis to determine ROI for projects.
  • Define and track benefit metrics as agreed with sponsor
  • Leverage costs saving and optimisation opportunities across projects, identifying and maximising re-use
  • Co-create and update/maintain the project business case.
    • Update business case with changing scenarios and plans. 
  • Create a robust project budget. 
    • Manage budget and monitor expenses and costs.
    • Undertake forecasting and reporting on projected project costs. 
    • Undertake monthly budget reconciliations, BVARS, Journals, corrections etc. 
  • Instil and drive practices, culture and processes for cost saving and efficiency through the project life cycle

Risk, Opportunity & Issue Management

  • Undertake ongoing identification, assessment and monitoring of all project risks/opportunities/issues to determine their relevance and impact on the project
  • Communicate and create awareness of any relevant issues/risks/opportunity with the project team
  • Plan and recommend innovative risk mitigation and contingency solutions with key project individual according to the escalation process, and influence and drive its implementation
  • Plan and recommend innovative risk mitigation and contingency solutions with project sponsor/ Steering committee and influence and drive its implementation

Monitor and drive these solutions to ensure their effective implementation, and update project plans if required.

Stakeholder Engagement

  • Based on the overall stakeholder management plan, effectively interact with key stakeholders to ensure they are committed to project outcomes, facilitate required decision making and are kept abreast of project progress
  • Monitor the levels of commitment of different stakeholders to assess if, when and how to engage and influence them
  • Undertake formal and informal engagement with individuals that have concerns or are resistant to influence and gain their commitment
  • Manage competing demands from stakeholders and negotiate conflicts to find workable solutions
  • Assist in defining governance structures and  ensure adherence to all governance structures and approval protocols for project decisions
  • Plan and execute proper project communication processes/ management, within and outside of the project structure, over the course of the project life cycle including communication channels and methods that will be used to share the project performance data, project progress. 
  • Work closely with the Change Manager to give input into the creation of a robust and aligned change management plan. 
  • Assess the ongoing effectiveness of the change management processes and recommend changes if required.

Procurement & contract management

  • Based on the project plan, identify and spec which components need to be procured externally
    • Facilitate the process to identify suitable vendors to quote and run timeous & compliant RFP processes
    • In collaboration with support resources (departments), screen and select appropriate vendors
    • Understand and decide on best contract to be used, and follow the correct governances (finance and procurement) to negotiate correct terms of the contract with the vendor
  • Undertake ongoing vendor and contract management (at a management level) oversight for the duration of the contract on the project. 

Team effectiveness

  • Build and manage an effective project team in terms of;
    • Positive team culture, dynamics and values. 
    • Identify systemic issues/conflicts that may be hindering the effectiveness of the team and institute corrective actions
    • Resource allocation, skills identification and development
    • Contracting, monitoring, management and delivery of project tasks and outcomes
    • Recognition, motivation and support (wellness)

Coach and supervise junior and intermediate PMs

Skills Change Control Processes, Leading Project Teams, Project Budgeting, Project Communications Management, Project Costs, Project Management Life Cycle, Project Schedules, Project Tasks

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