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Program Assistant, Tools for Integrated Management of Childhood Illness

Job Description

Tools for Integrated Management of Childhood Illness (TIMCI) is a global effort led by PATH to accelerate availability, adoption and scale-up of tools to identify severe illness and decrease mortality in children under five years of age. PATH and its primary partner, the Swiss Tropical and Public Health Institute (Swiss TPH), will implement a four-year project funded by Unitaid. TIMCI has two major goals that both seek to improve detection of severe disease in children under five: 1) to improve healthcare workers’ ability to diagnose severe disease by equipping them with pulse oximeters (POX) and electronic decision support tools; and 2) to accelerate the development and market entry of non-invasive devices that augment the features of a standard POX with one or more additional vital sign measurements. This high profile and potentially high impact project will begin in July 2019 and will take place in five countries: Kenya, Myanmar, Senegal, Tanzania, and the Indian state of Uttar Pradesh.

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PATH is seeking a Program Assistant to provide administrative and logistics support to the TIMCI project implementation in Kenya. The Program Assistant will be based in Nairobi, Kenya and will report to the Project Lead.  

Specific duties and responsibilities:

  • Provide meeting planning and logistics activities may include scheduling internal and external meetings, workshops, and other events as necessary, as well as coordinating event-related logistics, maintaining database of project contacts, and drafting meeting notes and coordinating review, distribution, and filing.
  • Provide general administrative support to maintain coordinated and organized team logistics. This may include working closely with the TIMCI program team and the project administrator to initiate the procurement process for project activities, the maintenance of a shared team calendar for TIMCI staff in Kenya, assisting TIMCI staff with travel planning arrangements and post-travel reimbursements, including cheque requests, meal conference forms, etc.
  • Coordinate procurement of both services and supplies and working closely with the procurement and operations team to manage vendors and suppliers.
  • In consultation with relevant staff, plan and coordinate the production and distribution of monthly activity reports and other communications materials as requested. 
  • Work with the project PADM to provide support with financial engagements for TIMCI.
  • Provide support to special events, workshops and conferences as may be needed to support the Kenya program.
  • Maintain the electronic and paper filing systems to ensure information is readily and easily accessible. This will include regular updates of assigned email distribution lists.
  • Coordinate with full TIMCI Department staff to ensure smooth coordination of administrative tasks between Seattle and other country offices as assigned.
  • Maintain adequate inventory levels by managing the inventory tracking system and ensuring all inventory is accounted for and reported according to PATH policy.
  • Liaise with other country teams to identify other areas where additional administrative support may be required.

Required Experience

  • Diploma in Business Administration or related subject.
  • A minimum of three years of directly related administrative and program support experience, or an equivalent combination of education and experience.
  • Advanced Microsoft Office skills, especially Outlook, Word, Excel, and PowerPoint.
  • Basic research skills
  • Excellent interpersonal and communication skills.
  • Ability to work with multiple teams across diverse background
  • Strong organizational skills.
  • Adaptable to changing priorities.
  • Effective time management.
  • Experience working under deadlines.
  • Proven ability to work in a team environment with minimal supervision.
  • Fluency in English, including excellent written and oral communication skills.
  • Demonstrated prior experience supporting large meetings and managing muti-country travel planning as well as working with multiple vendors is an added advantage.

Market Shaping Officer

Job Description

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PATH’s Medical Device and Health Technology (MDHT) program is currently looking for a Market Shaping Officer in Kenya to carry out activities under the new Accelerating Measurable Progress and Leveraging investments for PPH Impact (AMPLI-PPHI) project which is expected to start in April 2022. The Market Shaping Officer in Kenya is expected to work closely with the Senior Commercialization Officer in MDHT who is leading the project activities at PATH.

The Market Shaping Officer will be responsible for coordinating/managing country-level activities to make sure the required outputs are delivered with high quality and on time.

Key Duties and Responsibilities:

  • Closely working with the project lead, conduct due diligence analyses of short-listed manufacturers, which will be identified during the GAD process, select manufacturers, and engage with them to ensure that they will supply misoprostol and TXA in the four target and 16 influence countries, in accordance with Unitaid’s Global Access Principles.
  • Continue to monitor or help monitor selected manufacturers for misoprostol and TXA as well as Ferring Pharmaceuticals so they will continue to ensure equitable availability, affordable pricing, relevant packaging and standard labeling of the drugs.
  • Support collection of market intelligence, data analysis, development of assumptions for market sizing, and development of business cases to incentivize HSC, TXA and misoprostol manufacturers to commit to UNITAID’s Global Access Principles.
  • Gather relevant financing strategies and options currently available in the four target countries and help identify those to which the three PPH drugs should be incorporated.
  • Help engage the Global Financing Facility and other development partners to identify feasibility of potential catalytic financial resources for drug procurement.
  • Understand the PV systems, how SAE/Serious Adverse Reaction (SAR) are reported, what types of data are currently reported, what manufacturers’ labeling information are for the three PPH drugs. Work with Jhpiego and FIGO to incorporate identification of SAE/SAR related to the three PPH drugs and proper reporting of those to relevant regulatory authorities into the training programs/materials for healthcare workers. Also, where PV systems exist, develop a report with recommendations on how to leverage the PV systems for the three PPH drugs.
  • Support subcontractors who will work on PATH’s SOW Activity 5 (Develop VBP guidance for the three PPH drugs and provide interactive workshops to procurement agencies’ staff in the target countries) and Activity 6 (Optimize in-country supply chains at all levels of the health system) to ensure that their activities are completed on time and with high quality results. This might include regularly communicating with them to understand their progress, helping them engage relevant stakeholders, collect data that could augment their work, and support logistics related to workshops.
  • Regularly communicate with the project lead to update on the progress of the project. Foresee potential risks/challenges, inform the project lead of them proactively, and identify/propose solutions to mitigate them.
  • Participate in project meetings and help write reports to the prime or funder as needed.

Required Experience

  • Master’s Degree in Public Policy, Economics, Public Health, business administration, or equivalent advanced degree plus a minimum of five (05) years in market analysis, healthcare management consulting, or other relevant private and public sector experience.
  • Experience engaging with both public and private sector partners. Familiarity with pharmaceutical industry a plus.
  • Knowledge of health systems, medical products, and regulatory systems.
  • Solid technical knowledge of market analysis, including:
    • Secondary research/landscape analysis and interviews with key stakeholders.
    • Manufacturer due diligence analysis.
    • Ability to synthesize findings and translate them into programmatic and policy recommendations.
  • Familiarity with maternal health issues and products a plus.
  • General understanding about health financing systems and options.
  • Excellent verbal and written communication skills in English.
  • Demonstrated ability to multi-task and thrive in fast-paced, high-pressure situations.
  • Demonstrated ability to develop and maintain close and effective relationships with partnering organizations at local, national, and international levels.
  • Proven effectiveness working in a team-based environment, but capable also of working independently.
  • Ability and willingness to travel domestically and internationally up to approximately 20% of the time. 1-2 international trips during the four-year project may occur.

Must have legal authorization to work Kenya.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.


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