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PARTNERSHIPS OFFICER

KEY AREAS OF ACCOUNTABILITY:

Developing self and others

  • Work with other team members to support team activities
  • Build relationships with members of other teams i.e. PDQ, finance and operations
  • Involvement in capacity strengthening of partners

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Communicating with impact, negotiation and coordination

  • Input into high quality ‘donor ready’ reports by review of partner reports and timely follow up to ensure timely submission           

Communication with partners to obtain inputs into key processes and up to date budget figures.

Proposal development

  • Work with the relevant teams such as project managers, supply chain, business development and PDQ to conduct specific award risk assessment and complete the Proposal and Awards Risk Tool (PART) for projects with partners.
  • Ensure all partner documentation is managed and processed in a timely manner and uploaded onto AMS and that the related workflows are run in a timely manner.

Compliance (systems, processes, donor)

  • Learn and follow SCI processes and relevant donor requirements
  • Understanding of the AMS system, maintaining and driving data quality for all active partners on AMS
  • Ability to use AMS reporting to monitor awards with partners and plan for key processes i.e. partner reporting reminders to ensure timely and quality donor reporting
  • Assist the partner teams to understand donor compliance requirements relating to award management including budgeting and reporting, and ensure deadlines are met
  • Basic understanding of donor compliance and development of compliance checklists if needed for partners
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Portfolio management and strategy

  • Proactively support a wide range of aspects of a partnerships portfolio, including partner profiling and scoping, trend analysis, involvement in development of partner engagement plan
  • Gather and share partner intelligence
  • Ensure partner assessments are conducted on time, have the right representation and mutual capacity sharing plans are agreed on
  • Facilitate dialogue with partners by working closely with PDQ to prepare quality briefing materials for review and reference by the management team
  • Run reports from AMS to support the AM team with monitoring of the Partners Portfolio
  • Perform monitoring and analysis activities when required and work with the Coordinator and Manager to resolve any issues identified
  • Problem solving skills to address and work through issues with partners when they arise.

Monitoring and analysis

  • Key in development of partner budgets including liaising with PDQ, program teams and finance to ensure this has been fully costed and ICR included for partners at the agreed thresholds
  • Financial analysis skills to perform monitoring processes for awards with partners and identify any issues for further analysis
  • Ensure partner budget lines are as needed for donor reporting requirements
  • Support in ensuring partners are invited to award kick off meetings. 
  • Participate in partner meetings conducted by Ops and ensure partner budget vs actual (BVA) is reviewed every month
  • Provide management information to the Awards Manager via a portfolio analysis report on a monthly showing information on partner performance and highlighting any unresolved issues that may affect performance
  • Coordinate with program operations to ensure partner close out meetings are conducted in a timely manner. Ensure that all meetings are minuted and these minutes filed on AMS and follow up actions done.
  • Ensure that partner information on Awards Management System (AMS) is effectively maintained, up to date and accurately records the audit trail for all partners.
  • Ensure that all proposals, contracts and amendments with partners are processed and approved through AMS and the system is an accurate reflection of current status at all times
  • Create partner records in AMS and submit for legal vetting; maintain partner records so that inactive partner records are archived.

Partner Reporting

  • Share with all partners whose reports are due the partner monthly reporting on the first working day of each month
  • Follow up with partners to ensure timely and quality submission of reports
  • Share received narrative reports with the relevant team member in Operations
  • Review partner financial reports to the supporting documents and liquidate the fully supported reports; otherwise follow up with partners to ensure relevant supporting documents have been submitted and on time.
  • Post the partner liquidations in to the financial management system and reconcile the partner advance account 5200 

QUALIFICATIONS AND EXPERIENCE

  • University degree in International development, business administration, commerce, International relations and/or experience working in a related role.
  • Minimum 3 years of relevant professional work experience in managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, ECHO, FCDO, CIDA, SIDA etc.) 
  • Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those  applying partnership approaches
  • Strong analytical skills, computer literacy and excellent documentation skills are a must.
  • Ability to work well with a team and establish relationships with other teams/offices
  • Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
  • Highly developed interpersonal and English communication skills including influencing and negotiation.
  • Experience working with implementing partners and managing sub awards/grants.
  • Excellent time management and planning capacityFluency and excellent communication skills in English language
  • Experience of effective teamwork and outstanding inter-personal communication skills.
  • Experience of coalition building and working with civil society actors to deliver change.
  • Fluency and excellent communication skills in English language
  • Experience of effective teamwork and outstanding inter-personal communication skills.
  • Experience of coalition building and working with civil society actors to deliver change.

PROJECT OFFICER – FSL

KEY AREAS OF ACCOUNTABILITY:

  • Responsible for FSL day-to-day activity implementation.
  • Work closely with FSL other project staff, local government line ministries and the communities in the planning and coordination of Save the Children FSL projects;
  • Provide regular report and updates to the Project Coordinator regarding on project activities from the operation sub-Counties;
  • Ensure correct beneficiary selection procedure and criteria are followed by community mobilisers and committees;
  • Ensure any feedback from beneficiaries or target communities shared project team  and the community members are responded to appropriately or raised with FSL Coordinator, Advisor or Manager as needed;
  • Coordinate with Program manager, FSL Coordinator and field finance team, field logistics in the planning of cash distribution activities.
  • Ensure that beneficiaries are adequately communicated about project activities and plans, including distribution date and conditions required for verification.
  • Training of CDRs on disease surveillance, vaccination and treatments.
  • Regularly check the quality of information collected.
  • Provide regular progress report to the FSL coordinator as per the requirement;
  • Prepare monthly quarterly and annual activity plans, action plans for monitoring, review and quarterly and annual project reports and plans.
  • Be fully aware of how far the project fulfils child rights in terms of SCI’s strategic and thematic plans.  Ensure that Child Rights programming is effectively incorporated into all aspects of SCI’s work.
  • Organize meetings to sensitize communities about the purpose and modalities of the food security and livelihoods project.
  • Document relevant distribution data;
  • Participate and lead selection of beneficiaries for the different program activities.
  • Perform other duties as assigned by the supervisor.

EXPERIENCE AND SKILLS

Essential

  • University degree in BSC social sciences, geography, anthropology or other discipline relevant to rural livelihoods.
  • At least 3-year relevant project management experience in an international NGO or similar organization.
  • Good technical knowledge of policy and practice in the field of livelihoods, crop and  livestock production as well as other cross cutting issues
  • An understanding of child rights and their protection and fulfilment in the development context.
  • Experience in implementing cash transfer programs (unconditional cash transfers, voucher and cash for work) and livelihoods programs in the context of pastoralist areas;
  • Knowledge of participatory rural appraisal;
  • Good communication, presentation, training and report writing skills.
  • Ability to take a proactive approach in community capacity building, either directly or through facilitation of suitable support and experience in leading a team in fieldwork with communities.
  • Willing to work in isolated rural areas with basic living conditions, and work in difficult field conditions.
  • Knowledge of local language.
  • Fluency and excellent communication skills in English language
  • Experience of effective teamwork and outstanding inter-personal communication skills.
  • Experience of coalition building and working with civil society actors to deliver change.
  • Commitment to Save the Children’s Child Protection Policy.
  • Computer literate in word processing and excel packages.

NUTRITION OFFICER

KEY AREAS OF ACCOUNTABILITY

Programme Implementation

  • Organize trainings for Ministry of Health staff and community health volunteers on nutrition system strengthening including Integrated Management of Acute Malnutrition, IMAM Surge, and baby friendly community initiative
  • Coordinate nutrition messaging to mother-to-mother support groups  and during set up of  kitchen gardens at household level
  • Promote infant and young child feeding practices through community campaigns and other channels. 
  • Ensure availability and distribution of IEC materials, nutrition protocols and supplies, reporting tools etc. at health facility and Community Level. 
  • Develop and implement Health System Strengthening training needs, assist in defining training needs, develop strategies to achieve targets and coordinate training activities.
  • Coordinate and maintain strong partnerships with other actors in health and nutrition at sub-county and community levels. 
  • In consultation with subcounty nutrition focal point organize mobile integrated mobile clinics. 
  • Promote integration of nutrition in FSL.
  • Support the MoH to conduct annual SMART, SQUEC and any other surveys follow up implementation of recommendations. 

Monitoring, Evaluation, Accountability & Learning (MEAL)

  • Work with the Monitoring, Evaluation, Accountability and Learning (MEAL) team and other project staff in monitoring and evaluation of project activities including preparation of monitoring reports, documents and lessons learned.
  • Share case studies, human-interest stories, documentaries and other related materials with MEAL Unit
  • Carry out regular field monitoring visits and attend facility review meetings to provide support.
  • Participate in milestone meetings for monitoring of the progress of the programme such as mid-term reviews, strategy meetings, previews and reviews and annual reviews.
  • Collect complaints and feedback during field activities and ensure that these are shared with MEAL officers for updating of the CFRM database.
  • Ensure exchange and sharing of experience, lessons learnt, best practices and new methods to county officials, programme staff, other SCI partners as well as within the organization in collaboration with the health and nutrition teams.

Contract Duration: 10 Months

Number of Vacancies: 2

Work Location: Wajir/Garissa

QUALIFICATIONS AND EXPERIENCE

  • University degree in BSC Nutrition, food security or related field. 
  • Qualified nutritionist registered with KNDI
  • Minimum 3 years of relevant professional work experience in Nutrition Programming.
  • Good understanding of the MOH and county health departments, particularly integration of donor funded programmes into county plans.
  • Effective working relationships with stakeholders from government agencies, international organisations, donors, academics and opinion-leaders.
  • Experience in training and capacity building.
  • Strong leadership and interpersonal skills. Demonstrated ability to build and maintain relationships with a wide array of organizations
  • Excellent written and oral communication skills.
  • Good knowledge of the nutrition and health field.
  • Fluency and excellent communication skills in English language
  • Experience of effective teamwork and outstanding inter-personal communication skills.
  • Experience of coalition building and working with civil society actors to deliver change.
  • Commitment to Save the Children’s mission and values
  • Commitment to Save the Children’s aims, values and principles including willingness to abide by and enforce the Child Safeguarding policy.

MANAGEMENT INFORMATION SYSTEMS (MIS) OFFICER

KEY AREAS OF ACCOUNTABILITY

  • Maintain a program database and ensure that the databases are updated regularly.
  • Support the research and MEAL specialist and MEAL officers in the development of tools and guidelines for data collection, collation and reporting.
  • Support the Research and MEAL Specialist in development of Monitoring and data systems. 
  • Train project and county team members on their Monitoring and data responsibilities and how to use the tools developed.
  • Collect data, undertake analysis and prepare reports on existing initiatives and solutions.
  • Capture lessons learnt from various programs and share resources with other partner and donor where possible.
  • Conduct data analysis, present, and disseminate information to inform programme management. Seek solutions for more complex data management requirements by working with IT colleagues.
  • Analysis against the performance indicators and targets on periodic basis
  • Update and share monthly reports from the programme database.
  • Analyze existing GIS and other map based technologies to improve the visual display of data in NAWIRI programming.
  • Prepare MIS reports on an annual basis or as relevant including case studies as appropriate working with the Research and MEAL Specialist and project lead as well as program teams through proper channels
  • Act as thought leader on the use of IT to provide marginalized men, women and youth with opportunities to prosper, promote skills development and have a voice in the development of their communities
  • Developing systems to monitor data quality, routinely analysing it, and addressing issues that arise with the support of Research and MEAL Specialist.
  • Configuring the MIS and data dictionary in consultation with key stakeholders
  • Collect complaints and feedback during field activities and ensure that these are shared with MEAL officer to be updated on the CFRM database
  • Escalate complaints and feedback of a serious nature to REALM Specialist and Field Office child safeguarding focal point.
  • Contribute to communications and media work as required.

Contract Duration: 12 Months (with possibility of extension)

Number of Vacancies: 1

Work Location: Lodwar

QUALIFICATIONS

  • Bachelor’s Degree in Information Technology, Statistics, Economics, Bio statistics, , Social Science, Computer Science or Project Management.
  • Diploma in IT with a bias in Database Development will be an added advantage.
  • Certificate in M&E is a plus.
  • Proven experience of undertaking analysis of both qualitative and quantitative research using relevant software such as STATA or SPSS, Tableau and ATLAS.ti (to be assessed) 
  • Excellent skills in data visualization using different software including ONA, Power BI etc
  • Good communication skills in English and Kiswahili. Local language preferred

EXPERIENCE AND SKILLS

Essential

  • Minimum of 5 years of experience working in INGO’s and or UN Agencies in developmental or in humanitarian programmes, with 3+ years in field postings, and 3+ years working for an international agency on management information systems development.
  • Experience of, and commitment to working through systems of community participation and accountability
  • Strong technical expertise including passion for handling large amounts of data and transforming it into compelling visualizations that facilitate analysis and decision-making.
  • Demonstrated understanding of intermediate statistics and the ability to summarize, generalize, and make predictions from large data sets.
  • Strong information management and telecommunication skills and proficiency in IT/computer skills (including sound MS Excel, Ms Powerpoint and Ms Word proficiency).
  • Problem analysis, judgement, handling ambiguity and decision making based on fact and figures
  • Technical expertise in various data analysis software and proven experience using mobile technology for data collection with experience of electronic data collection using tablets or other devices.
  • Excellent knowledge and experience in the use of ODK for digital data collection, ONA and power BI for analysis and visualization is a must.
  • Exceptional analytical and problem-solving skills and experience with statistical/graphical software or geo-spatial software.
  • Proven experience with current technologies, such as web-based data management and analysis tools, digital data collection, mapping, Google applications, data visualization, interactive dashboards, etc.
  • Experience in building iterative learning systems or feedback loops and approaches in human-centered design are strongly valued.
  • Field experience in developing practical, useful, timely monitoring systems, both at the program- and county-levels that promote use of data for adaptive management and learning.
  • Experience with ICT hardware, mobile phones and web-based technologies, particularly designing or deploying tools appropriate to limited-bandwidth or sub-standard infrastructure environments.
  • Comfort working with qualitative and quantitative methodologies for data collection and analysis.
  • Ability to work independently and as part of a team
  • Strong communication and interpersonal skills, with experience working in multicultural, multi -location, values driven teams.
  • Commitment to and understanding of Save the Children International’s aims, values and principles.

Desirable

  • Good analysis and report writing skills
  • Experience working in arid and semi-arid land (ASAL) settings preferred.
  • Experience in open source, mobile and emerging technology is extremely desirable.
  • Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
  • Experience in producing clear and simple reports, including charts & graphs, for end-users
  • Experience working with complex/large USAID funded project and familiarity with USAID/FFP M&E guidance and requirement is an added advantage
  • Experience of managing private and international donor funded projects
  • Experience of training and capacity building
  • Some experience of representation and ability to represent SC effectively in external forums.

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