Latest Jobs at United Nations Office at Nairobi May 2024

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Travel Assistant

Responsibilities

Provides information to staff members and delegations on entitlements, policy and procedures on official travel, removal of personal effects arrangements in accordance with governing rules and regulations
Review travel and shipment requests in Umoja to ensure conformity with applicable rules
Calculates air fares and constructs itineraries for staff and defendants, delegations and non-staff (consultants, meeting participants and contractors) traveling on official business in line with the most economical and direct route
Liaises with contracted travel agency on complex itineraries and issuance of tickets
Approves travel and shipment authorizations including amendments
Calculates and records lump-sum entitlements
Request and record refunds in Umoja Perform partial and complete cancellation of Travel Requests in Umoja, if applicable Process expense reports that are routed to travel unit in accordance with rules and regulations
Co-ordinates arrangements for removal of personal effects for staff members worldwide including registering shipments and insurance coverage, insurance claims and reviewing invoices
Provides Umoja support on travel related issues to staff members
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making
Performs ad-hoc duties as required.

Competencies
PROFESSIONALISM:

Knowledge of travel related processing requirementsAbility to recognize and act in the face of conflicting priorities
Ability to perform analysis, modeling and interpretation of data in support of decision-making
Shows pride in work and in achievements
Demonstrates professional competence and mastery of subject matterIs conscientious and efficient in meeting commitments
Observing deadlines and achieving resultsIs motivated by professional rather than personal concerns
Shows persistence when faced with difficult problems or challengesRemains calm in stressful situations
Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work

COMMUNICATION:

Speaks and writes clearly and effectivelyListens to others, correctly interprets messages from others and responds appropriately
Asks questions to clarify and exhibits interest in having two-way communicationTailors’ language, tone, style and format to match audience
Demonstrates openness in sharing information and keeping people informed

CLIENT ORIENTATION:

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view
Establishes and maintains productive partnerships with clients by gaining their trust and respect
Identifies clients’ needs and matches them to appropriate solutions
Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
Keeps clients informed of progress or setbacks in projects
Meets timeline for delivery of products or services to client.

Education

Completion of high school diploma or equivalent is required.

Job – Specific Qualification

Specialized Travel Agent training (such as IATA certification or equivalent) is required

Work Experience

A minimum of five (5) years of progressively responsible experience in travel administration, travel rate construction, routing, and travel reimbursement, or related area is requiredThe minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree Working experience in Enterprise Resource Planning (ERP) systems is required Three (3) years of working experience in the UN system or similar international organization is desirable Experience arranging travel for large group of meeting participants is desirable 1 year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations SecretariatFor the position advertised, fluency in English is requiredKnowledge of another official United Nations language is desirable.

Deadline : Mar 19, 2024

Chief, Infrastructure Management Section

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Responsibilities

1Manage the operation and maintenance of large-scale and complex ICT Infrastructure to achieve high reliability and continuous availability services for clients accessing cloud-based services, and local systems in a secured environment, including infrastructure hosting services for UN collocated Agencies Funds and Programmes.
Plan and direct major projects related to ICT infrastructure including the consolidation of dispersed data centres into a Primary Technology Centre (PTC) and a Secondary Technology Centre (STC), ensure the successful operation of voice and video communications infrastructure, Wi-Fi, 5G mobile technology and Business Continuity and Disaster Recovery.
Provide expert advice on complex networks analysis and design; identify the need for new solutions (or modifications to existing solutions) and respond to requests from users for new or enhanced services, including virtualization; develop plans for technological feasibility. Innovate towards Green ICT initiatives & disability inclusion solutions.
Formulate Request for Proposals (RFPs) for central infrastructure equipment (network, telecommunications, servers, and data storage), systems and services; provide technical specifications and standards for the procurement of equipment and services; evaluate proposals from vendors; perform tests and recommend selection of equipment and services in the most expedient manner.
Develop costing proposals for outgoing services and cost estimates for incoming services; oversee the technical evaluation of incoming proposals and technically manage contractual service.
Develop infrastructure solutions for clients of the Kenya Common Back Office (CBO).
Track and monitor project progress against plans, implement quality assurance measures, and standard processes; liaise with users on all aspects of project services during all phases of planning and implementation.
Remain actively involved in service reviews and monitoring, to improve infrastructure security; undertake regular programmes of self-audit and baselining by utilizing appropriate tools and support formal audits conducted by both Internal and External Auditors.
Act as a Change Manager for all request for change related to ICT services, and coordinate the implementation of changes.
Ensure that the team maintains a Configuration Management Database for all component items related to UNON Infrastructure, and the Network Operating Centre is fully functional to monitor key infrastructure components and make sure that critical alerts are addressed immediately.
Develop, implement and monitor ICT infrastructure standards and guidelines, and ensure that any changes take place in a controlled and auditable manner; contribute to defining ICT policy and follow up with its implementation.
Lead ongoing efforts to enhance the efficiency and effectiveness of UN ICT infrastructure supporting ICT hosting and data centers, including by examining the current hosting landscape, assessing business continuity and disaster recovery requirements, available capacities and technologies, and by formulating an optimized adaptive hosting strategy aligned with emerging AI capabilities.
Provide professional leadership and direction to the Unit; mentor and supervise the work of the staff and other personnel; participate in planning and preparation of the budget, work programme and spending plan.
Prepare and make presentations on communications topics, networks, and equipment to staff; ensure effective coordination with other UN agencies in order to maximize possibilities of inter-agency collaboration.
Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
Perform other related duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of communication equipment with adequate skills for their installation and maintenance; knowledge of operations of commercial telecommunications services, voice and data communications techniques, satellite communication systems; ability to analyse telecommunication data and conduct reviews; good problem-solving skills; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.