Latest Vacancies at National Social Security Fund

Corporate Communication Jobs, Legal Jobs, ICT Jobs, Human Resource Jobs, NSSF Latest Jobs,

Assistant Manager (Legal and Regulatory Services (MG4)

Reporting to the Manager (Legal and Regulatory Services), he/she will be responsible for preparing legal opinion and advice on general issues that may arise.

KEY RESPONSIBILITIES:

•  Formulate and review the Fund’s legal strategies, policies, processes and procedures;
•  Provide and interpret legal opinions and advise on legal issues that may arise from time to time;
•  Receive summons, review the relevant files and prepare suitable instructions to external lawyers;
•  Review all court documents prepared by external lawyers;
•  Correspond with external lawyers/advocates on all the issues that may arise and advise on the position of the Fund;
•  Vet and draft legal agreements;
•  Ensure proper and safe custody of all legal documentation; and
•  Represent the Fund in all legal proceedings, coordinating, preparations, filing and service of pleadings.

JOB REQUIREMENTS/SPECIFICATIONS:

•  Bachelor of Laws Degree from a recognized institution;
•  Master of Laws Degree or Social Sciences from a recognized institution as an added advantage;
•  Postgraduate Diploma in Legal Studies from the Council for Legal Education;
•  Admitted as an advocate of the High Court of Kenya;
•  Membership to a relevant and accredited professional body such as the Law Society of Kenya (LSK) and/or Institute of Certified Secretaries (ICS) and in good standing;
•  At least ten (10) years relevant cumulative work experience, three (3) of which should have been at a supervisory position;
•  Management course from a recognized institution;
•  Proficiency in computer applications.

Assistant Manager (Corporate Communication) (MG4)

Reporting to the Manager (Corporate Communication) he/she will be responsible for Overseeing implementation of publicity strategies and campaigns and preparation of media press releases.

KEY RESPONSIBILITIES:

•  Organize media briefings, Broadcast interviews, Press conferences on current Fund affairs;
•  Analyze media coverage in regard to NSSF’s targeted audience;
•  Implement customer satisfaction survey recommendations;
•  Supervise the production of content for internal publication from contracted service providers;
•  Write and review proposals for Corporate Social Responsibility events;
•  Develop customized promotional messages for publicity and advertisement;
•  Analyze and monitor customer complaints lodged and developing customer value proposition strategies for handling of customer complaints effectively; and
•  Implement the Fund’s customer service charter and implement and monitor the communication policy.

JOB REQUIREMENTS/SPECIFICATIONS:

•  Bachelor’s Degree in any of the following disciplines: Communications, Public Relations, Journalism or related field from a recognized institution;
•  Master’s Degree in any of the following disciplines: Communications, Public
• Relations, Journalism or related field from a recognized institution is an added advantage;
•  Professional Qualification in any of the following disciplines: Communications, Public Relations, Journalism or related field from a recognized institution;
•  At least ten (10) years’ work experience, three (3) of which should be in a supervisory position;
•  Membership to a professional accredited body related to Communications, Public Relations or Journalism or other related field, such as the Public Relations Society of
• Kenya (PRSK), International Association of Business Communicators (IABC) and in good standing;
•  Management course from a recognized institution; and  Proficiency in computer applications.

Assistant Manager, Ethics & Integrity

Reporting to the Manager, Ethics & Integrity he/she will be responsible for Coordinating the preparation of comprehensive reports and ad hoc briefs pertaining to complex investigations and, based on analysis and findings, make recommendations for corrective actions, improved controls and efficiency of NSSF operations.

KEY RESPONSIBILITIES:

• Participate in formulation and review of the Fund’s investigation strategies, policies, processes and procedures;
• Assess the potential for fraud and corruption in operational activities and making recommendations for senior management decisions;
• Effectively work, collaborate and coordinate with other control and monitoring functions as appropriate;
• Oversee training and sensitizing staff and other stakeholders on ethics and corruption prevention;
• Oversee corruption risk assessments and preparing corruption mitigation plans;
• Coordinate and train staff on the two-year wealth declarations;
• Coordinate corruption prevention committees (CPCs);
• Efficiently coordinate and undertake office and field-based complex; and
• Investigate into allegations of violations of policies, procedures, standards, guidelines, and applicable rules and regulations.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in Law, Finance, Business Management or a related field from a recognized institution;
• Master’s Degree in Law, Finance, Business Management or a related field from a recognized institution is an added advantage.
• Professional qualification in any of the following disciplines: Law, Finance, Business Management or a related field from a recognized institution;
• At least ten (10) years relevant cumulative work experience, three (3) of which should have been at a supervisory position;
• Membership to a relevant and accredited professional body;
• Management course from a recognized institution; and
• Proficiency in computer applications.

Assistant Manager, Registration & Compliance

Reporting to the Manager, Registration & Compliance he/she will be responsible for analyzing inspection reports from field offices, employer files and system compliance reports for correspondence with field offices.

KEY RESPONSIBILITIES:

• Analyze Inspection Reports from field offices, employer files and system compliance reports for correspondence with field offices;
• Ensure follow-up on customer enquiries and complaints;
• Oversee preparation of periodic departmental and field operation reports as well as inter departmental and external correspondences;
• Carry out quality assurance audits in the field offices;
• Undertake/participate in the implementation of departmental projects/committees and update the registration and collections manager;
• Carry out performance analysis and document reviews for target setting;
• Review Key Performance Indicators, targets in conjunction with Branch and Regional offices; and

Participate in member education forums periodically.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in any of the following disciplines: Social Sciences, Business Administration, Law, Public Relations, Marketing or related field from a recognized institution;
• Master’s Degree in any of the following disciplines: Social Sciences, Business Administration, Law, Public Relations, Marketing or related field from a recognized institution is an added advantage;
• Professional qualification in any of the following disciplines: Social Sciences, Business Administration, Law, Public Relations, Marketing or related field from a recognized institution;
• At least ten (10) years’ relevant cumulative work experience, three (3) of which should be in a supervisory position;
• Membership to a relevant and accredited professional body and in good standing;
• Management course from a recognized institution; and
• Proficiency in computer applications.

Assistant Manager, ICT (MG4)

Reporting to the Manager, ICT, he/she will be responsible for Implementing IT project solutions for user departments.

KEY RESPONSIBILITIES:

• Develop overall change management on technological adoption;
• Research emerging Information Technology to be adopted;
• Formulate innovative solutions to the business;
• Verify proposed solutions and communicating to the users;
• Coordinate between functional users’ requests and the solution providers;
• Develop policies and procedures, within company guidelines, for the IT unit and
• providing guidance in the interpretation and implementation of these;
• Continuously review and improve customer service and quality assurance policies, procedures and processes;
• Ensure the integration of processes to maintain and develop the required services to support and improve effectiveness of the core activities;
• Translate business practices and processes into architectures to enable delivery of appropriate solutions;
• Review network configuration and planning cost-effective upgrades to keep up with changing technology, growth and needs of Fund’s components;
• Conduct research and make recommendations on network products, services, protocols, and standards in support of network procurement and development efforts;
• Formulate and implement Information Security Section policies and procedures and ensuring compliance with IT security policy;
• Oversee the installation, testing and implementation of applications and databases;
• Coordinate the day-to-day administration of systems and user IDs including creation, deletion, modification, resets or extensions and roles assignment; and
• Conduct information risk assessments to identify gaps and give solutions to mitigate security incidents and breaches.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in Computer Science, Information Technology or related field from a recognized institution;
• Masters’ Degree in Computer Science, Information Technology or related field from a recognized institution is an added advantage;
• Professional qualification such as CISA, MCSE, CCNA, CCNP, CCIE, CNE or any other relevant qualification from a recognized institution;
• At least ten (10) years’ work experience three (3) of which should be in a supervisory role;
• Membership to a relevant and accredited professional body and in good standing; and
• Management course from a recognized institution;
• Proficiency in computer applications.

Assistant Manager, Human Resource (MG4)

Reporting to the Manager, Human Resource. He/she will be responsible for Formulating and ensuring implementation of leading human resource strategies and practices in their respective section.

KEY RESPONSIBILITIES:

• Identify the resources and skills needed to deliver on the strategic plan and leading the acquisition of those skills through recruitment, training, and employee career management;
• Ensure performance appraisals are conducted and the appraisal outputs and resolutions are implemented;
• Analyze recruitment requests against the Establishment Plan and ensure the maintenance of the approved staff complement;
• Prepare training plan for the organization in accordance with the identified training needs.
• Propose and seek for approval of the training budget;
• Constitute Joint Industrial Committees to deliberate on arising industrial issues to enhance good industrial relations;
• Ensure that disciplinary and grievance procedures are followed and participating in the disciplinary and grievance processes;
• Ensure occupational Health and Safety measure are in place and are followed;
• Oversee the effective management of the payroll, Staff Medical Scheme, Staff Loans
• Scheme and Staff Insurances;
• Ensure adherence to the defined culture by modelling the appropriate behavior required to meet human resource demands and performance expectations;
• Ensure collaboration amongst the staff with other Departments and relevant stakeholders for the purpose of cultivating collective responsibility to achieve Fund’s objective; and
• Ensure that recognized, approved and correct benefits and allowances are processed and any necessary recovery made in line with policy and legislation.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in any of the following disciplines; Human Resource Management, Business Administration, Social Sciences or a related field from a recognized Institution;
• Master’s Degree in any of the following disciplines; Human Resource Management, Business Administration, Social Sciences or a related field from a recognized institution is an added advantage;
• Professional qualification in Human Resource management, such as CHRP (K) or its equivalent from a recognized institution;
• At least ten (10) years’ work experience, three (3) of which should be in a supervisory position;
• Membership in a relevant and accredited professional body and in good standing;
• Management course from a recognized institution; and
• Proficiency in computer applications.

Assistant Manager, Supply Chain Management (MG4)

Reporting to the Manager, Supply Chain Management, he/she will be responsible for Implementing the procurement processes and procedures to ensure they are in line with the Public Procurement and Asset Disposal Act 2015 and the attendant regulations.

KEY RESPONSIBILITIES:

• Oversee stock control and order processing;
• Ensure stock control systems are updated;
• Ensure delivery, quality, cost and environmental objectives are met;
• Plan future capacity requirements;
• Produce regular reports;
• Coordinate stock taking;
• Review and approve purchase orders as per approved limits;
• Coordinate the tendering process i.e. Prepare tender document and tender Adverts;
• and Ensure the stores have adequate supplies for users’ needs.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s degree in Procurement, Commerce, Economics, Finance or related Field from a recognized institution;
• Master’s degree in Procurement, Commerce, Economics, Finance or related field from a recognized institution is an added advantage;
• Professional qualification in procurement or a related discipline;
• At least ten (10) years’ work experience, three (3) years of which should be in a supervisory position;
• Membership to KISM and in good standing;
• Management course from a recognized institution; and
• Proficiency in computer applications.

Assistant Manager, Risk Management (MG4)

The Assistant Manager, Risk Management will be reporting to the Manager, Strategy, Planning & Corporate Performance. He/she will be responsible for Plan the risk assessments comprising of preliminary surveys of processes to be reviewed, evaluation of applicable Risk Management frameworks, protocols, policies and procedures, development of risk assessment templates.

KEY RESPONSIBILITIES:

• Prepare the annual risk plan;
• Coordinate and conduct risk and control self-assessment to ensure conformity with the Enterprise Risk Management Framework and other policies;
• Participate in the review of risk assessment reports;
• Organize management meetings to discuss the observations, risk exposures and recommendations;
• Review and prepare the final risk assessment report, incorporating any revisions resulting from the management discussions;
• Conduct continuous risk assessments and generation of risk sensitization memos;
• Facilitate the preparation of the Fund’s risk register and evaluating the risks in relation to agreed criteria and maintaining the register based on the Enterprise Risk
• Management, Business Continuity and Information Security Frameworks;
• Follow up on and track the progress of remediation of risk and control weaknesses identified by Risk Assessment, Internal Audit, self-testing, or controls assessment; and
• Provide support, education and training to staff on emerging issues in Risk Management and Compliance.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in Finance, Economics, Statistics, Actuarial Science, Project Management, Business Administration or any other relevant qualification from a recognized institution;
• Master’s Degree in Finance, Economics, Statistics, Actuarial Science, Project Management, Business Administration or any other relevant qualification from a recognized institution as an added advantage;
• Professional qualification such as CIA, CISA, ACCA, CPA (K), CRMA, PRM, FSA, CERA or equivalent from a recognized institution;
• At least ten (10) years’ work experience, three (3) of which should be in a supervisory position;
• Membership to a relevant and accredited professional body such as ICPAK, IIA, ISACA, SoA, IFoA, ACCA, TASK or any other relevant qualification and in good standing;
• Management course from a recognized institution; and Proficiency in computer applications.

Assistant Manager, Security (MG4)

Reporting to the Manager (Security)he/she will be responsible for overseeing protection of the Fund’s property, office premises and assets, both developed and undeveloped.

KEY RESPONSIBILITIES:

• Coordinate training of staff and other stakeholders on Safety, Health and Security awareness;
• Carryout security audits of the Fund’s commercial properties;
• Prepare and forward investigation reports to Manager, Security;
• Oversee spot checks to assess/evaluate the performance of contracted security service providers;
• Coordinate surveillance on the Fund’s undeveloped properties;
• Gather intelligence on potential security threats to the Fund’s assets and personnel;
• Report criminal cases and incidents to police and other law enforcement organs for further action;
• Assist in the management of emergency situations; and
• Organize and Manage Annual Emergency Drills.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in Criminology or any security-related field from a recognized institution;
• Master’s Degree in Criminology or any security-related field from a recognized institution is an added advantage;
• Professional qualification in any of the following disciplines: Criminology, Law or any security-related field from a recognized institution;
• At least ten (10) years relevant cumulative work experience, three (3) of which should be in a supervisory position;
• Membership to a relevant and accredited professional body and in good standing;
• Management course from a recognized institution; and
• Proficiency in computer applications from a recognized institution.

Assistant Manager, Finance

Reporting to the Manager, Finance, he/she will be responsible for assisting in the Preparation, monitoring, controlling and reviewing annual corporate budgets for the Fund including re-allocations.

KEY RESPONSIBILITIES:

• Prepare and analyze expenditure reports;
• Review invoices for payment;
• Reconcile accounts e.g. vendor ageing report, treasury and ensuring availability of sufficient funds to all bank accounts;
• Validate and confirm collections received from branches;
• Issue debit receipts;
• Maintain cashbook;
• Prepare periodic Financial Statements and support working papers/schedules;
• Analyze financial performance for medium and long-term business planning/forecasting;
• Prepare statutory financial reports.
• Reconcile ledgers and bank statements;
• Maintain fixed assets register;
• Monitor and evaluate the financial information system

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s degree in Finance, Accounting, Economics, Commerce or related field from a recognized institution;
• Masters’ degree in Finance, Accounting, Economics, Commerce or related field from a recognized institution is an added advantage;
• Professional qualification such as CPA (K), ACCA and/or CFA; Membership to a relevant and accredited professional body such as ICPAK, ACCA and/or the CFA Institute and in good standing;
• At least ten (10) years’ work experience three (3) of which should be in a supervisory position;
• Management course from a recognized institution; and
• Proficiency in computer applications.

Assistant Manager Administration (MG4)

Reporting to the Manager (Administration), he/she will be responsible for assisting in coordinating and managing all administration functions In line with the funds administration policy.

KEY RESPONSIBILITIES:

• Oversee and manage office facilities and equipment;
• Manage hospitality, cleaning and mail services;
• Manage and coordinate licensing and mail services;
• Provide administrative support services to the other departments and branches;
• Initiate identification and disposal of assets;
• Compile report on the assets identified by teams for disposal to estimate expected revenue;
• Authorize transport schedules and resources to meet the changing demands;
• Manage vehicles in liaison with the Manager, Administration to determine most efficient and effective use, replacement strategy, and ensure compliance with legislation and guidelines;
• Oversee appropriate utilization of vehicles and fuel;
• Manage the renewal of applicable licenses for Fund’s fleet of motor vehicles;
• Ensure all Fund vehicles are insured at all times;
• Authorize valuation of vehicles that are due for replacement and make recommendations for purchase to Procurement; and
• Ensure all contracts with service providers are well managed.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in social sciences or related field from a recognised institution;
• Master’s Degree in social sciences or related field from a recognised institution is an added advantage;
• Professional qualification in any of the following disciplines: social sciences; Business Administration; Public Relations or related field from a recognized institution;
• At least ten (10) years’ work experience three (3) of which should have been at a supervisory position;
• Management course from a recognized institution;
• Membership to a relevant and accredited professional body and in good standing;
• Management course from a recognized institution; and
• Proficiency in computer applications.

Assistant Manager Internal Audit (MG4)

Reporting to the Manager (Internal Audit), he/she will be responsible for Preparing audit programs and planning memorandum for individual assignments.

KEY RESPONSIBILITIES:

• Participate in audit entry and exit discussions;
• Monitor and review the execution of individual audit assignments;
• Review final audit reports and preparing the executive summary for individual audit reports;
• Prepare board papers on Internal Audit activities;
• Develop Annual Audit Plan;
• Prepare documents for use in Internal Audit and compliance committee of the Board;
• Undertake special Audit investigations as they may be required from time to time; and
• Interpret Fund’s policies for sound audit planning.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in Finance, Economics, Statistics, Project Management, Business Administration or any other relevant qualification from a recognized institution;
• Master’s Degree in Finance, Economics, Statistics, Project Management, Business Administration or any other relevant qualification from a recognized institution is an added advantage;
• Professional qualification such as CIA, CISA, ACCA, CPA (K), CRMA, PRM or equivalent from a recognized institution;
• At least ten (10) years’ work experience, three (3) of which should have been in a supervisory position;
• Membership to a relevant and accredited professional body such as ICPAK, ACCA or any other relevant qualification; and in good standing;
• Management course from a recognized institution; and
• Proficiency in computer applications.

Assistant Manager, Investments (MG4)

Reporting to the Manager, Investments, he/she will be responsible for Coordinating with consultants to prepare and/or review policy documents such as Investment Strategy, Investment Policy and Interest Declaration and Reserve Allocation Policy;

KEY RESPONSIBILITIES:

• Ensure budgets are available for investment purposes;
• Undertake actuarial valuations and insurance of insurable assets periodically when required;
• Liaise with consultants to coordinate data collection for actuarial valuation;
• Ensure monitoring of the performance of the portfolio, asset allocation and the compliance of the same to laws and regulations;
• Analyze technical specifications for the procurement of investment service providers. This entails the review of contracts when they fall due; and
• Coordinate portfolio construction such as asset allocation, identification and analysis of new opportunities.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in Insurance, Actuarial Science, Accounting, Finance, Economics or related fields from a recognized institution;
• Master’s Degree in Actuarial Science, Accounting, Finance, Economics or related fields from a recognized institution is an added advantage;
• Professional Qualification such as Certified Financial Analyst (CFA), Certified Investment and Financial Analyst (CIFA), Fellow of the Society of Actuaries (FSA), Fellow of the Institute and Faculty of Actuaries, Certification in Insurance or any other relevant qualification;
• At least ten (10) years’ relevant cumulative work experience, three (3) of which should have been in a supervisory position;
• Membership to a relevant and accredited professional body and in good standing;
• Management course from a recognized institution; and
• Proficiency in computer applications.

Assistant Manager Property Development (MG4)

Reporting to the Manager (Property Development) he/she will be responsible for Coordinating the preparation of plans, layouts, designs, reports and cost estimates for budgeting and property development purposes and for proposed routine maintenance works and new projects, either in house or in liaison with consultants and contractors.

KEY RESPONSIBILITIES:

• Evaluate performance standards for consultants and contractors for on-going projects and advise management on appropriate action;
• Evaluate and analyze tender and project scheduling and monitoring;
• Inspect and accept completed projects;
• Attend site meetings to evaluate project progress;
• Pursue statutory approvals in conjunction with project consultants;
• Perform project hand-over inspections and sign-off; and
• Prepare designs and supervise office sites for Branch/Regional offices when required.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in any of the following disciplines: Architecture, Quantity Survey, Construction, Civil Engineering, Electrical Engineering or related field from a recognized institution;
• Master’s Degree in any of the following disciplines: Architecture, Quantity Survey, Construction, Civil Engineering, Electrical Engineering or related field from a recognized institution is an added advantage;
• Professional Qualification in any of the following disciplines: Architecture, Quantity Survey, Construction, Civil Engineering, Electrical Engineering or related field from a recognized institution;
• At least ten (10) years relevant work experience, three (3) of which should be in a supervisory position;
• Membership to a relevant and accredited professional body and in good standing;
• Management Course from a recognized institution; and
• Proficiency in computer applications.

Assistant Manager Property Management (MG4)

Reporting to the Manager Property Management, he/she will be responsible for Developing policy guidelines on all matters related to management of the Funds’ properties

KEY RESPONSIBILITIES:

• Verify bid documents and targets for the property management agents’ rental levels, maintenance and general procedures;
• Ensure preparation of applications for prospective tenants fronted by the Property agents;
• Liaise with agents to ensure that they advertise and rent out the Fund’s properties;
• Oversee service providers’ contracts;
• Coordinate monthly inspections of the buildings with the property management agents;
• Ensure forwarding of valuation requests and relevant documentation to the
• Chief Government Valuer and independent valuers;
• Analyze Management reports for all Fund properties and maintain all relevant logs records and information relating to the properties required;
• Ensure conflicts between tenants and the managing agents are resolved;
• Ensure the Fund properties adhere to all statutory regulations;
• Administer leases for the Fund Commercial buildings and lease offices.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in Land Economics, Real Estate, Construction, Planning, Civil Engineering, Electrical Engineering or related field from a recognized institution;
• Master’s Degree in Land Economics, Real Estate, Construction, Planning, Civil Engineering, Electrical Engineering or related field from a recognized institution;
• Professional Qualification in any of the following disciplines: Land Economics, Real Estate, Construction, Planning, Civil Engineering, Electrical Engineering or related field from a recognized institution;
• At least ten (10) years relevant work experience, three (3) of which should be in a supervisory position;
• Membership to a relevant and accredited professional body and in good standing;
• Management course from a recognized institution; and
• Proficiency in computer applications.

Assistant Manager, Member Records (MG4)

The Assistant Manager, Member Records will be reporting to the Manager, Member Records. He/she will be responsible for enhancing records management through efficient and effective creation, storage, retrieval, maintenance and disposition.

KEY RESPONSIBILITIES:

• Ensure preparation and updating of file indices is effectively done;
• Participate in conducting records surveys and appraisals for preparing and implementing records retention and disposal schedules;
• Ensure retrieval and amalgamation of files;
• Ensure preparation and updates of records management system;
• Ensure the capturing of requests, complaints and complements in the records management system (TQM, register) is done effectively;
• Process and index files/records to dispatch to the customers;
• Ensure Sorting, arranging serially and return of files into the shelves; and
• Capture of data for files outside the system.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s degree in any of the following disciplines: Information Sciences; Records Management and Information Technology, Archives and Records Management or related field from a recognized institution;
• Master’s degree in any of the following disciplines: Information Sciences; Records Management and Information Technology, Archives and Records Management or related field from a recognized institution is an added advantage;
• Professional qualification in any of the following disciplines: Information Sciences; Records Management and Information Technology, Archives and Records Management or related field from a recognized Institution;
• At least ten (10) years’ relevant cumulative work experience, three (3) of which should be in a supervisory position;
• Membership to a relevant accredited professional body and in good standing;
• Management course from a recognized institution;
• Proficiency in computer applications.

Assistant Manager, Strategy, Planning & Corporate Performance (MG4)

Reporting to the Manager, Strategy, Planning & Corporate Performance, he/she will be responsible for reviewing the Corporate Strategic Plan (CSP) and organizational annual operating plan and ensure the integrated Management Systems (IMS) are up to date.

KEY RESPONSIBILITIES:

• Participate in developing and reviewing the Corporate Strategic Plan (CSP) and organizational annual operating plan;
• Ensure preparation of B o a r d of Trustees’ and Managing Trustee’s (MT’s) Performance Contracts (PC);
• Cascade MT’s performance contract, and developing BSCs for heads of Divisions, Departments, Regions and Branches;
• Monitor and evaluate PC performance indicators;
• Collaborate with the other departmental teams to find ways of working together most effectively to ensure the Fund is able to solve the challenges of our partners;
• Cultivate and coordinate partnerships with Government agencies, the private sector, international agencies, civic organizations, and foreign missions; post- implementation review before project close up;
• Ensure maintenance of repository and monitoring all the Fund’s partnerships and external linkages.
• Identify relationships with prospective and current partners, including but not limited to leading companies, foundations, and governments from East Africa, Africa and worldwide, that are likely to form win-win partnerships with the Fund;
• Establish close partnerships by working in collaboration with various stakeholders across different sectors;
• Organize and provide leadership to multi-stakeholder alliances, consortia, committees, task forces, or technical working groups in advancing the Fund’s interests.
• Ensure internal audits and external audits are undertaken for control sustenance of the IMS; and
• Ensure capacity building of the Funds auditors periodically.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in any of the following disciplines; Strategic Management, Business Administration, Management or related field from a recognized institution;
• Master’s Degree in any of the following disciplines; Strategic Management, Business Administration, Management or related field from a recognized institution is an added advantage;
• Professional qualifications in any related discipline;
• At least ten (10) years relevant cumulative work experience, three (3) of which should be in a supervisory position;
• Membership to a relevant and accredited professional body and in good standing;
• Management course from a recognized institution;
• Proficiency in computer applications.

Regional Manager (MG4)

Reporting to the Manager, Registration & Compliance he/she will be the overall overseer and coordinator of the Branch network within a particular Region. The job holder will oversee the work of Branch Managers in the region to ensure compliance.

KEY RESPONSIBILITIES:

• Oversee branch compliance activities; monitors and evaluates branch performance;
• Ensure follow-up on customer enquiries and complaints;
• Oversee preparation of periodic departmental and field operation reports as well as inter departmental and external correspondences
• Schedule and attend compliance visits to branch within the Region’s jurisdiction;
• Plan, organize and implement Regional meetings for performance review, marketing, employers, relationship management, and staff meeting;
• Set and cascade performance targets to the Branches to enable the Fund meet her corporate strategic objectives;
• Coordinate budget planning, preparation and implementation for the regional office and across the respective Region;
• Develop and implement strategies, initiatives and innovations for business growth across the Region
• Organize and conduct stakeholder’s meetings/ open days for compliance and member education;
• Ensure safe custody of Fund assets throughout the Region; Ensures safe and clean working environment within the Region;
• Coordinate the CSR activities within the Region;
• Oversee compliance activities such as prosecution and member education drives within the Region.
• Carry out quality assurance audits in the field offices;
• Undertake/participate in the implementation of regional projects/committees and update the Registration and Collections Manager;
• Carry out performance analysis and document reviews for target setting; and
• Review Key Performance Indicators, targets in conjunction with Branch and Regional offices.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in any of the following disciplines: Social Sciences, Business Administration, Law, Public Relations, Marketing or related field from a recognized institution;
• Master’s Degree in any of the following disciplines: Social Sciences, Business Administration, Law, Public Relations, Marketing or related field from a recognized institution is an added advantage;
• Professional qualification in any of the following disciplines: Social Sciences, Business Administration, Law, Public Relations, Marketing or related field from a recognized institution;
• At least ten (10) years’ relevant cumulative work experience, three (3) of which should be in a supervisory position;
• Membership to a relevant and accredited professional body and in good standing;
• Management course from a recognized institution; and
• Proficiency in computer applications.

Senior Principal Officer, Administration (MG5)

Reporting to the Assistant Manager, Administration, he/she will be responsible for management of transport services and overseeing mail office and switch board operations.

KEY RESPONSIBILITIES:

• Manage the transport services’ expenditure within the agreed budget, and in line with the Transport policy;
• Adjust transport schedules and resources to meet the changing demands;
• Ensure appropriate utilization of vehicles and fuel;
• Manage the renewal of applicable licenses for Fund’s fleet of motor vehicles;
• Ensure repairs and maintenance are done and the services paid for have been delivered;
• Coordinate the process of obtaining data on Fund Assets from various departments;
• Prepare specifications of insurance requirements in preparation for tenders;
• Oversee Mail office and switchboard operations;
• Coordinate staff requirements, purchases & maintenance of furniture and equipment;
• Initiate disposal of idle assets;
• Approve requisition for cleaning materials and stationery;
• Ensure reception and tea services are provided; and
• Ensure that cleaning services within the Fund offices are provided and ensuring a clean work environment.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in Social Sciences or related field from a recognized institution;
• Master’s Degree in Social Sciences or related field from a recognized institution is an added advantage;
• Professional qualification in any of the following disciplines: Social Sciences;
• Business Administration; Public Relations or related field from a recognized institution;
• At least seven (7) years’ work experience three (3) of which should be at a supervisory position;
• Membership to a relevant and accredited professional body and in good standing;
• Supervisory course from a recognized institution; and
• Proficiency in computer applications;

Senior Principal Officer, Benefits (MG5)

Reporting to the Assistant Manager, Benefits he/she will be responsible for ensuring proper receipting of claims from Documentation section, sorting and batching for awarding into the system.

KEY RESPONSIBILITIES:

• Ensuring verification of benefits claims to ensure completeness and accuracy of documentation;
• Coordinating award of claims in system to determine amounts payable and bank details of payee(s);
• Ensuring Generation of payment information reports and filing in claim files appropriately;
• Overseeing examination of payment information details, endorsement and dispatch claims in system to Authorization section; and
• Responding to customer’s enquiries and complaints by Branch Officers/call centre or walk-in clients.
• Ensure proper receipting of claims from Documentation section, sorting and batching for awarding into the system;
• Ensure Verification of benefits claims to ensure completeness and accuracy of documentation;
• Coordinate award of claims in system to determine amounts payable and bank details of payee(s); and
• Ensure Generation of payment information reports and filing in claim files appropriately.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in any of the following disciplines: Actuarial Science; Social Sciences; Business Administration; Public Relations; Marketing or related field from a recognized Institution;
• Masters’ Degree in any of the following disciplines: Social Sciences; Business Administration; Public Relations; Marketing or related field from a recognized Institution is an added advantage;
• Professional qualification in any of the following disciplines: Business Management; Public Relations; Marketing or related field from a recognized institution;
• At least seven (7) years’ relevant cumulative work experience, three (3) of which should be in a supervisory position;
• Membership to a relevant and accredited professional body and in good standing;
• Supervisory Course from a recognized institution; and
• Proficiency in computer applications.

Senior Principal Officer, Corporate Communications (MG5)

Reporting to the Assistant Manager, Corporate Communications he/she will be responsible for Planning publicity strategies and campaigns and preparing media press releases.

KEY RESPONSIBILITIES:

• Plan media stakeholder briefings;
• Organize media briefings on current affairs at the Fund;
• Organize broadcast interviews, press conferences;
• Analyze media coverage in regards to the Fund’s targeted audience;
• Develop customized promotional messages for publicity and advertisement;
• Analyze and monitor customer complaints lodged externally and internally using established complaints handling feedback mechanism; and
• Develop customer value proposition strategies for handling of customer complaints effectively.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in any of the following disciplines: Communications, Public Relations, Journalism or related field from a recognized institution;
• Master’s Degree in any of the following disciplines: Communications, Public Relations, Journalism or related field from a recognized institution is an added advantage;
• Professional Qualification in any of the following disciplines: Communications, Public Relations, Journalism or related field from a recognized institution;
• At least seven (7) years’ work experience, three (3) of which should be in a supervisory position
• Membership to a professional accredited body related to Communications, Public Relations or Journalism such as the Public Relations Society of Kenya (PRSK), International Association of Business Communicators (IABC) or other related field and in good standing;
• Supervisory course from a recognized institution; and
• Proficiency in computer applications.

Senior Principal Officer, Ethics & Integrity (MG5)

Reporting to the Assistant Manager, Ethics & Integrity he/she will be responsible for developing and disseminating corporate ethics statements, policies and supporting forms.

KEY RESPONSIBILITIES:

• Integrate the corporate ethics message throughout the ethics culture;
• Conduct annual corporate governance audits to determine the state of the corporation and presenting findings to superiors;
• Monitor compliance with ethics and integrity requirements in the Fund;
• Conduct corruption risk assessments and preparing corruption mitigation plans;
• Coordinate and training staff on the two-year wealth declarations exercise;
• Participate in the development and review of ethics and integrity policies, strategies, processes and work procedures and plans;
• Coordinate corruption prevention committees (CPCs);
• Participate in corruption perception surveys.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in Law, Finance, Business Management or a related field from a recognized institution;
• Master’s Degree in Law, Finance, Business Management or a related field from a recognized institution is an added advantage;
• At least seven (7) years’ work experience, three (3) of which should be at a supervisory position;
• Professional qualification in any of the following disciplines: Law, Finance, Business Management or a related field from a recognized institution;
• Membership to a relevant and accredited professional body;
• Supervisory course from a recognized institution;
• Proficiency in computer applications.

Senior Principal Accountant, Expenditure (MG5)

Reporting to the Assistant Manager, Finance, he/she will be responsible for validating and confirming collections received from branches.

KEY RESPONSIBILITIES:

• Issue debit receipts and maintain bounced cheque register;
• Update income cashbook;
• Support field office on revenue receipt activities;
• Reconcile SAP and M-Pesa transactions;
• Upload and post general ledger data;
• Reconcile bank reports;
• Pay benefit claims.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s degree in Finance, Accounting, Economics, Commerce or related field from a recognized institution;
• Masters’ degree in Finance, Accounting, Economics, Commerce or related field from a recognized institution is an added advantage;
• Professional qualification such as CPA (K), ACCA and/or CFA;
• At least seven (7) years’ work experience three (3) of which should be in a supervisory position;
• Membership to a relevant and accredited professional body such as ICPAK, ACCA and/or the CFA Institute and in good standing;
• Supervisory Course from a recognized institution; and
• Proficiency in computer applications.

Senior Principal Officer, Fingerprints (MG5)

Reporting to the Assistant Manager, fingerprints he/she will be responsible for ensuring prompt and positive Identification of members/beneficiaries to initiate Benefit processing and payment.

KEY RESPONSIBILITIES:

• Ensure that posthumous identification of un-identified persons without record in the National Registrations Bureau is done as requested by the Police;
• Ensure proper documentation for the processing of benefits has been done; Identifying and referring multiple claims to Benefits Records Unit for amalgamation;
• Establish and refer cases of multiple registrations to the Transit & Allocation Unit for fund transfer to the effective member number or suppression of ineffective numbers;
• Establish and refer survivor benefit claims and invalid benefit claims to the Benefits Officer and the Benefits Authorization officer respectively;
• Establish and refer age/withdrawal/emigration benefit claims to the registration of employers’/employees’ section for further processing;
• Ensure that incomplete application claims are returned to the field offices for completeness;
• Ensure that customer enquiries and complaints are attended to;
• Authenticate certificates of member registration records with missing details; and
• Amend fund member particulars for conformity to registration details in the database.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in Forensic Science or related field from a recognized institution;
• Masters Degree in Forensic Science or related field from a recognized institution is an added advantage;
• Fingerprints analysis and examination training papers A, B and C;
• At least seven (7) years’ work experience, three (3) of which should be in a supervisory position;
• Member to relevant and accredited professional body and in good standing; and
• Proficiency in computer applications.

Senior Principal Officer, Human Resource (MG5)

Reporting to the Assistant Manager, Human Resource he/she will be responsible for formulating and ensuring implementation of leading practice strategies on human resource planning, talent sourcing, reward and organizational development and developing an annual training plan that is aligned to NSSF strategic ambitions.

KEY RESPONSIBILITIES:

• Ensure maintenance of staff establishment and preparation of a resourcing plan;
• Participate in the development, implementation and evaluation of HR function’s strategic plan taking into consideration the Fund’s strategy;
• Develop creative and innovative talent acquisition strategies;
• Participate in the review and updating of organizational structures to maximize organizational effectiveness;
• Oversee the development of talent acquisition plans that ensure availability of requisite numbers and skill categories to enable the Fund achieve its objectives;
• Ensure the induction and probation process is effective for successful onboarding experiences as well as timely confirmations of all new hires;
• Ensure implementation of an effective reward management and remuneration policies and strategies that promote talent acquisition, retention, motivation and improved productivity
• Manage the Human Resource Information System and ensuring accurate documentation process manuals are designed and updated for all HRIS processes;
• Collect, analyze and maintain data to inform talent development interventions;
• Prepare the training and development needs assessment;
• Develop relationships with relevant external trainers and training/learning institutions to facilitate and coordinate further learning programs for staff;
• Develop and manage the Performance Management Cycle/Calendar;
• Create awareness in the Fund on the requirements of the Performance Management
• System through trainings and other measures;
• Manage development and implementation of monitoring systems for performance
• indicators and standards, including ensuring data quality and compliance with internal and external audit requirements;
• Ensure effective performance reviews are undertaken; and
• Ensure that succession planning is integrated with business planning.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in any of the following disciplines; Human Resource Management, Business Administration, Social Sciences or a related field from a recognized Institution;
• Master’s Degree in any of the following disciplines; Human Resource Management, Business Administration, Social Sciences or a related field from a recognized institution is an added advantage;
• Professional qualification in Human Resource Management, such as CHRP (K) or its equivalent from a recognized institution;
• At least seven (7) years’ work experience, three (3) of which should be in a supervisory position;
• Membership in a relevant and accredited professional body and in good standing;
• Supervisory course from a recognized institution; and
• Proficiency in computer applications.

Senior Principal Officer, ICT (MG5)

Reporting to the Assistant Manager, ICT he/she will be responsible for Implementing IT project solutions.

KEY RESPONSIBILITIES:

• Develop overall change management on technological adoption;
• Research emerging Information Technology to be adopted;
• Formulate innovative solutions to the business;
• Verify proposed solutions and communicating to the users;
• Coordinate between functional users’ requests and the solution providers;
• Develop policies and procedures, within company guidelines, for the IT unit and
• providing guidance in the interpretation and implementation of these;
• Continuously review and improve customer service and quality assurance policies, procedures and processes;
• Ensure the integration of processes to maintain and develop the required services to support and improve effectiveness of the core activities;
• Translate business practices and processes into architectures to enable delivery of appropriate solutions;
• Review network configuration and planning cost-effective upgrades to keep up with changing technology, growth and needs of Fund’s components;
• Conduct research and make recommendations on network products, services, protocols, and standards in support of network procurement and development efforts;
• Monitor system performance of the core Network, routers and WAN links to ensure optimum efficiency;
• Formulate and implement Information Security Section policies and procedures and ensure compliance with IT security policy;
• Oversee the installation, testing and implementation of applications and databases;
• Coordinate the day-to-day administration of systems and user IDs including creation, deletion, modification, resets or extensions and roles assignment; and
• Conduct information risk assessments to identify gaps and give solutions to mitigate security incidents and breaches;

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in Computer Science, Information Technology or related field from a recognized institution;
• Masters’ Degree in Computer Science, Information Technology or related field from a recognized institution is an added advantage;
• Professional qualification such as CISA, MCSE, CCNA, CCNP, CCIE, CNE or any other relevant qualification from a recognized institution;
• At least seven (7) years’ work experience three (3) of which should be in a supervisory role;
• Membership in good standing to a relevant and accredited professional body and in good standing;
• Supervisory course or its equivalent;
• Proficiency in computer applications.

Senior Principal Officer, Internal Audit (MG5)

Reporting to the Assistant Manager, Internal Audit, he/she will be responsible for Coordinating and supervising the execution of all audit assignments under the department and reports.

KEY RESPONSIBILITIES:

• Participate in designing the Internal Audit process for the Fund;
• Coordinate the preparation of the annual risk plan by analyzing key activities and processes in various department and prepare a summary of the auditable areas/audit centres for all the departments;
• Review the adequacy of the audit client responses to the audit findings;
• Conduct exit meetings and lead discussions on the findings, risk exposures and recommendations;
• Review final audit report, incorporating any revisions resulting from the exit meeting discussions; and
• Conduct ad-hoc/special investigations and review arising from routine audits and/ as requested by management.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in Finance, Economics, Statistics, Project Management, Business Administration or any other relevant qualification from a recognized institution;
• Master’s Degree in Finance, Economics, Statistics, Project Management, Business Administration or any other relevant qualification from a recognized institution is an added advantage;
• Professional qualification such as CIA, CISA, ACCA, CPA (K), CRMA, PRM or equivalent from a recognized institution;
• At least seven (7) years’ work experience, three (3) of which should have been in a supervisory position;
• Membership to a relevant and accredited professional body such as ICPAK, ACCA or any other relevant qualification and in good standing;
• Supervisory course from a recognized institution; and
• Proficiency in computer applications.

Senior Principal Officer, Investments/TPS/Actuarial (MG5)

Reporting to the Assistant Manager, Investments/Actuarial/Insurance he/she will be responsible for coordinating with consultants to prepare and/or review policy documents such as Investment Strategy, Investment Policy and Interest Declaration and Reserve Allocation Policy

KEY RESPONSIBILITIES:

• Conduct actuarial valuations;
• Analysis of insurable assets and the insurance contracts;
• Ensure budgets for investment purposes;
• Liaise with consultants to coordinate data collection for actuarial valuation;
• Ensure monitoring of the performance of the portfolio, asset allocation and the compliance of the same to laws and regulations;
• Analyze technical specifications for the procurement of investment service providers.
• This entails the review of contracts;
• Coordinate portfolio construction, for example, asset allocation, identification and analysis of new opportunities;
• Ensure Preparation of Board Papers and other ad hoc reports;
• Monitor cash flows and coordinating the transfer of surplus funds for investment;
• Monitor investment service providers;
• Analyze invoiced fees and preparing memos seeking approvals where necessary.
• Manage the Fund’s portfolio of securities to ensure profitability and compliance with the Fund’s risk management policy;
• Work closely with external Fund Managers and Custodians in the implementation of the Fund’s investment portfolio;
• Identify sources of surplus funds for investment and/or to meet shortages, placing and monitoring investment offers;
• Undertake relevant market research to advise management on appropriate investment opportunities available;
• Increases risk adjusted returns on member funds
• Manages, leads and develops staff
• Prepares investment policy
• Manage TPS customers’ accounts efficiently and effectively.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in Insurance, Actuarial Science, Accounting, Finance, Economics or related field from a recognized institution;
• Masters’ Degree in Insurance, Actuarial Science, Accounting, Finance, Economics or related field from a recognized institution is and added advantage;
• Professional Qualification such as Certified Financial Analyst (CFA), Certified Investment and Financial Analyst (CIFA), Certification in Insurance or any other relevant qualification;
• At least seven (7) years’ relevant cumulative work experience, three (3) of which should have been in a supervisory position;
• Membership to a relevant and accredited professional body and in good standing;
• Supervisory course from a recognized institution; and
• Proficiency in computer applications.

Senior Principal Officer, Legal Services (MG5)

Reporting to the Assistant Manager, Legal & Regulatory Services he/she will be responsible for ensuring the management of pre-litigation processes including collection of evidence, pre-trial procedures, preparation of witnesses, preparation of legal briefs, development of strategies and testimonies.

KEY RESPONSIBILITIES:

• Represent the Fund before any court or tribunal as a witness or to watch brief as necessary or to defend or to sue on behalf of the Fund;
• Manage relationships with external counsel to ensure co-ordination and collaboration;
• Review and assess the services of external counsel and making recommendations/reports to the Manager, Legal and Regulatory Services as appropriate.
• Review budget that relates to advisory services;
• Review legal briefs and rendering legal opinion on contract;
• Prepare/amend any policy and strategic issues as and when required;
• Review contracts both local and international including loan, mortgage, pledge, guarantees and providing warranted recommendations to protect the Fund’s interest;
• Develop contract negotiation strategies and builds capacity for contract negotiation;
• Oversee, review and draft contracts and development of standard templates for the Fund’s use;
• Develop and maintain a comprehensive contract management database ensuring all Fund contracts are well archived and appropriately serialized; and

Maintain a contractual risk register and develop mechanisms to identify early warning of risk to enable early interventions and mitigation;

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor of Laws Degree from a recognized institution;
• Master of Laws Degree from a recognized institution is an added advantage;
• Postgraduate Diploma in Legal Studies from the Council for Legal Education;
• Admitted as an advocate of the High Court of Kenya;
• At least seven (7) years’ relevant cumulative work experience, three (3) of which should have been in a supervisory position;
• Membership to a relevant and accredited professional body such as the Law Society of Kenya (LSK) and/or Institute of Certified Secretaries (ICS);
• Supervisory course from a recognized institution; and
• Proficiency in computer applications.

Senior Principal Officer, Property Development (MG5)

Reporting to the Assistant Manager, Property Development he/she will be responsible for Conducting project inspections and reporting on production while managing related contracts.

KEY RESPONSIBILITIES:

• Review designs and drawings;
• Conduct project inspections and report on production while managing related contracts;
• Confirm fee notes and certificates for payment;
• Prepare plans, layouts, designs, reports and cost estimates for budgeting and property development purposes and for proposed routine maintenance works and new projects, either in house or in liaison with consultants and contractors;
• Evaluate performance standards for consultants and contractors for on-going projects and advise management on appropriate action;
• Evaluate and Analyze tender and project scheduling and monitoring;
• Attend site meetings to evaluate project progress;
• Pursue statutory approvals in conjunction with project consultants; and
• Perform project hand-over inspections and sign-off.

JOB REQUIREMENTS/SPECIFICATIONS:

• Bachelor’s Degree in any of the following disciplines: Architecture, Quantity Survey, Construction, Civil Engineering, Electrical Engineering or related field from a recognized institution;
• Master’s Degree in any of the following disciplines: Architecture, Quantity Survey, Construction, Civil Engineering, Electrical Engineering or related field from a recognized institution is an added advantage;
• Professional Qualification in any of the following disciplines: Architecture, Quantity Survey, Construction, Civil Engineering, Electrical Engineering or related field from a recognized institution;
• At least seven (7) years relevant cumulative work experience, three (3) of which should have been in a supervisory position;
• Membership to a relevant and accredited professional body and in good standing;
• Supervisory course from a recognized institution; and
• Proficiency in computer applications.

Method of Application

Interested applicants are required to send a cover letter, Curriculum Vitae and copies of certificates/testimonials by hand/courier in an envelope that is clearly marked indicating the position applied for OR drop the application to the Mail Office, Social Security House, Bishops Road, Block ‘A’, Western Wing, Ground Floor by Monday ,11th December, 2023 at 5.00 p.m

All letters should be addressed to:
The Managing Trustee/CEO
National Social Security Fund
P.O. Box 30599-00100
NAIROBI

Please note that only shortlisted candidates shall be contacted. Canvassing will lead to automatic disqualification. Candidates are advised that the Fund does not have any agents and will undertake this recruitment without charging any fees whatsoever