Latest Vacancies at The Kenya BioVax Institute May 2024

General Management Jobs, Jobs in Kenya,

General Manager, Research and Technology Transfer, KBI 2

Job Purpose:

The General Manager, Research and Technology Transfer Department shall provide overall leadership, accountability and is responsible for developing, implementing and executing strategies and plans that will guarantee innovative research, product and technology transfer activities at the Institute to develop new products and improve on existing products within the institute. Additionally, the GM Research and Technology Transfer will develop innovative processes to promote product quality and scope in the local and regional pharmaceutical manufacturing sector.

Requirements:

A minimum period of twelve (12) years in relevant work experience and at least four (4) years in a management position in the public sector;
PhD in biomedical sciences, pharmaceutical qualifications will provide an added advantage. Publication of at least five scientific papers in a peer reviewed Journal as the first author or 15 papers in co-authored articles;
Masters’ degree in any of the following disciplines: Life Sciences, biomedical sciences, Pharmaceutical or its equivalent qualifications from a recognized institution;
Bachelors’ degree in any of the following disciplines: Life Sciences, biomedical sciences, Pharmaceutical or its equivalent qualifications from a recognized institution.
Supervision of at least 6 Master students or one PhD student thesis;
Professional qualification and membership to a professional body where applicable;
Leadership course lasting not less than four (4) weeks from a recognized institution;
Proficiency in computer applications;
Demonstrated merit and ability as reflected in work performance and results; and

Fulfill the requirements of Chapter six (6) of the constitution.

Job Specification

Key Competencies and skills

Integrity
Decision making and problem-solving skills
Analytical and conceptual skills
Results-driven
High emotional intelligence
Leadership skills
Organizational skills
Managerial skills
Ability to work under pressure
Team spirit
Adaptability
Conflict management skills
Coaching and mentoring skills
Budgeting and planning
Communication skills
Negotiation skills

Key Duties & Responsibilities

Oversee the development, evaluation and release of new vaccines, and other products;
Coordinate technology transfer from partner companies or institutions to the Institute;
Collaborate with other local, regional and global research institutions and pharmaceutical companies in product development of new products and technologies;
Coordinate resource mobilization to support research and development, and technology transfer;
Coordinate mining of appropriate technologies;
Provide support to the production and quality control departments/units in the aspects of equipment installation, operation qualification, process validation, and testing method validation;
Submit Institute’s innovations with Intellectual Property Rights (IPR) potential to the Kenya Industrial Property Institute (KIPI), and where possible to the World Intellectual Property Organization (WIPO);
Facilitate preparation and communication of research findings emanating from the Institute R & D activities through policy briefs, technical reports, and publication in peer review journals;
Monitor biomedical technology trends through regular attendance and presentation to local, regional and global conferences and workshops;
Coordinate the development, implementation and monitoring of intellectual property rights policy;
Develop research and technology transfer policies, standards and guidelines;
Oversee implementation of departmental budgets, work plans, procurement plans; and
Coordinate preparation of departmental technical reports and board papers as required.

General Manager, Production

Job Purpose:

The General Manager, Production shall provide overall leadership, accountability and responsibility for production activities including raw materials specifications to ensure consistent availability of the Institute’s full range of finished products at the right quantity, quality, cost and timely manner. The GM Production shall guide in proper planning and coordination of production activities within the Institute to meet market requirements while creating linkages and coordinating knowledge transfer of production standards/processes/procedures in accordance with national, regional and international standards.

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Requirements:

A minimum period of twelve (12) years relevant work experience four (4) years of which must have been in a management position in the public or private sector;
Manufacturing and research science experience;
Demonstrated merit and ability as reflected in work performance and results
Master’s degree in any of the following disciplines: Pharmaceutical Sciences, Microbiology, Biochemistry, Chemistry, Biochemical engineering or equivalent Life Sciences discipline from a recognized institution;
Bachelor’s degree in the following disciplines of life sciences: pharmacy, pharmacology, microbiology, biomedical science, biomedical engineering, biology, biometry, medicine, virology, immunology, biotechnology and veterinary medicine, Chemical Engineering or Chemistry with emphasis in relevant area (analytical, industrial, organic, physical, biochemistry, materials science);
Membership to a relevant professional body; and
Leadership course lasting not less than four (4) weeks from a recognized institution.

Job Specification

Key Competencies and skills

Leadership and Managerial skills;
Negotiation and influencing skills;
Interpersonal skills;
Budgeting and planning;
Knowledge of relevant legislation and regulations;
Analytical and conceptual skills;
Ability to form and maintain partnerships and collaborations;
Excellent writing and communication skills;
High emotional intelligence;
Organizational skills including planning, monitoring and controlling;
Ability to work under pressure;
Team building,
Adaptability;
Accountability;
Decision making and problem-solving;
Conflict management skills;
Supervisory, coaching and mentoring skills;
Integrity; and
Results-driven

Key Duties & Responsibilities

Oversee the development and manufacture of vaccines, biologicals, and biomedical products that comply with local and international standards (such as World Health Organization, Pharmacy and Poisons Board, among others);
Spearhead the process of designing, planning, and implementation of Product Development and production;
Enforce adherence to international research protocols and best practice, training and mentoring of scientists as well as engineering;
Oversee planning, implementation, and management of biologicals and technologies development and production;
Oversee proper management and accountability of resources allocated to the technical programs;
Provide oversight and coordinating production activities in liaison with other relevant stakeholders;
Guide timely preparation of Board papers on relevant technical matters;
Advise on all matters relating to production in the Institute;
Lead in the development, implementation, review and monitoring of departmental performance targets;
Manage Departments assets and institute operational accountability in liaison with Heads of relevant functional areas;
Spearhead implementation of production quality management systems;
Facilitate the development of dynamic knowledge management systems for use now and in the future;
Inculcate Risk management strategies in the department;
Liaise with relevant functional areas on production forecasting and sales;
Guide in development of production-related strategic proposals and resource mobilization for the department;
Contribute to current innovation, technical and operational knowledge on matters affecting pharmaceutical industry through publications, editorials, among others;
Coordinate the development and implementation of departmental work plans, budgets and performance targets;
Lead the development of departmental long-term strategic plans and projects;

Manager, Strategy and Planning

Job Purpose:

The Strategy and Planning Manager will be responsible for coordinating the strategy formulation, execution; strategic planning and performance management, monitoring and evaluation, risk and quality management systems in the Institute.

Requirements:

A minimum period of ten (10) years relevant work experience and at least three (3) years in a supervisory position;
Master’s Degree in any of the following fields: Economics, Statistics, Strategic Management, Business Development, Development Studies, and Business Administration or equivalent qualifications from a recognized institution;
Bachelor’s degree in any of the following fields: Economics, Statistics, Strategic Management, Business Development, Development Studies, and Business Administration or equivalent qualifications from a recognized institution;
Leadership Course not lasting less than four (4) weeks from a recognized institution;
Member of professional body in good standing where applicable;
Demonstrated high standards of professional competence and managerial ability;
Proficiency in computer application skills; and
Fulfills the requirements of Chapter Six (6) of the Constitution.

Job Specification

Key Competencies and skills

Strong analytical skills
Leadership and managerial Skills
Communication skills
Strategic and innovative thinking
Strong interpersonal skills
Research skills
Ability to mobilize resources
Negotiation skills
Planning and budgeting skills
Problem solving skills
Mentoring and coaching skills
Computing skills

Key Duties & Responsibilities

Oversee development, implementation and review of procedures, standards, guidelines and protocols related to strategy and planning services;
Spearhead the development, execution, evaluation, reporting and review of the Institute’s Strategic Plan;
Initiate and supervise corporate, business and Institute’s performance contract reviews, and recommend strategic interventions;
Monitor the implementation of Institute’s policies, standards, guidelines and procedures;
Offer technical advice in matters pertaining to Strategy and planning;
Develop internal monitoring, evaluation and reporting system;
Oversee monitoring, evaluation, verification, analysis of work plans, and progress reports;
Cultivate a risk management culture to ensure all material risks are identified, analyzed and mitigated;
Coordinate the development of risk management tools;
Oversee assessments and implementation of the strategic risk management plan;
Coordinate and guide the Board on management approach of risk appetite and tolerance;
Oversee performance management in the Institute with key focus on the Institute’s Scorecards;
Guide identification and implementation of institutional flagship projects geared towards realization of Vision 2030, Sustainable Development Goals (SDGs) and other national strategies;
Coordinate the development and compilation of periodic performance reports;
Articulate the Institute strategic priorities through planning, monitoring and evaluation of new and ongoing projects and strategic initiatives;
Develop change-management programs within the Institute; and
Facilitate training and research in the division.

Manager, Human Resource and Administration

Job Purpose:

The Manager, Human Resource and Administration shall oversee the execution of all policies, strategies, plans and Board decisions regarding the Management and administration of the Human Resource and Administration function in the Institute.

Requirements:

A minimum period of ten (10) years relevant work experience three (3) years of which must have been in a supervisory position in the public or private sector;
Master’s degree in any of the following disciplines: Human Resource Management, Administration, Public Administration, Business Administration, Political Science/Government, Anthropology or equivalent qualification from a recognized institution;
Bachelor’s degree in any of the following disciplines: – Human Resource Management/Development, Economics, Sociology, Business Administration, Public Administration, Commerce Political Science/Government, Anthropology or equivalent qualification from a recognized institution;
Demonstrated merit and ability as reflected in work performance and results;
Member of the Institute of Human Resource Management (IHRM) or Kenya Institute of Administration;
Leadership Development course lasting not less than six (6) weeks from a recognized institution; and
Fulfilment of the requirements of Chapter Six (6) of the Constitution.

Job Specification

Key Competencies and skills

Managerial, administrative and supervisory skills;
Influencing, persuasion and negotiation skills;
Effective communication skills;
Policy and strategic implementation;
Risk Management;
Technical competence;
Decision-making and problem-solving skills;
Empowering/delegating;
High standards of professional ethics;
Emotional intelligence: and
Project planning and management.

Key Duties & Responsibilities

Spearhead the development, review and implementation of human resource management and administration policies, regulations and procedures;
Oversee implementation of the Institute’s strategic objectives and plans on human resource and administration;
Advise the Institute’s leadership on all matters pertaining to human resource management and administration policies and regulations;
Steer management of the staff medical scheme, pension and statutory deductions;
Manage performance including institutionalization performance appraisal system
Manage staff recruitment, selection, induction and placement;
Manage staff payroll and leave;
Coordinate training and development of staff;
Manage staff disciplinary process and grievances;
Manage staff establishment and human resource information systems;
Coordinate preparation of Board papers on matters pertaining human resource and administration including recruitment, rewards and sanctions, among others
Coordinate the implementation of all Board’s decisions regarding human resource and administration;
Coordinate the preparation of annual budgets, monthly, quarterly, and annual progress reports showing achievements of the department against planned targets, providing justification for performance variances and defining areas for improvement;
Initiate review and development of career guidelines;
Manage employee relations and staff welfare;
Coordinate the management of the Institute’s fleet, and assets.
Coordinate the identification of staff development needs through participatory mechanisms including conducting Training Needs Assessment, Performance Evaluation new technological requirements, innovations etc.
Guide management of physical records including personnel files, accountable documents among other related records:
Oversee the supervision of all staff in the Division;
Lead and/or participate diligently in various committees as shall be appointed or tasked from time to time;
Prepare and submit regular, thorough and prompt reports to the General Manager Corporate Services on key human and administrative matters;
Monitor and evaluate the impact of training programs on performance and service delivery;
Contribute to the development of the Institute’s strategic plan, business plan and submit to the Board for review and approvals; and
Approve processing and payment of salaries and allowances.

Manager, Marketing and Business Development

Job Purpose:

The Marketing and Business Development Manager will be responsible for providing guidance and coordination in development and execution of strategies aimed at enhancing the Institute’s market share growth and profitability through Partnerships, Marketing and Business Development in the institute.

Requirements:

A minimum period of ten (10) years relevant work experience and at least three (3) years in a supervisory position in public service or private sector;
Bachelor’s degree in any of the following: Life Sciences, Bio-Medical Sciences, Sales and Marketing, Business Management, Commerce (Marketing) or equivalent qualification from a recognized institution;
Master’s degree in business administration or equivalent qualification from a recognized institution;
Leadership Course not lasting less than four (4) weeks from a recognized institution;
Member of professional body in good standing where applicable;
Demonstrated high standards of professional competence and managerial ability;
Proficiency in computer application skills; and
Fulfilled the requirements of Chapter Six (6) of the Constitution.

Job Specification

Key Competencies and skills

Budgeting and planning;
Knowledge of relevant legislation and regulations;
Analytical and conceptual skills;
Ability to form and maintain partnerships and collaborations;
Excellent writing and communication skills;
High emotional intelligence;
Organizational skills including planning, monitoring and controlling;
Managerial skills;
Leadership skills;
Interpersonal skills;
Ability to work under pressure;
Negotiation and influencing skills;
Team building,
Adaptability;
Accountability;
Decision making and problem-solving;
Conflict management;
Supervisory, coaching and mentoring skills;
Integrity; and
Results-driven.

Key Duties & Responsibilities

Coordinate the development and implementation of marketing and business development strategies, policies and standards;
Coordinating the formulation of demand forecasting and identification of business growth opportunities;
Coordinate full market research cycle to inform new product development;
Developing business partnerships;
Coordinate promotion of Institute products;
Facilitate product and market development;
Oversee the preparation of periodic work progress reports;
Coordinate the development, assignment and review of performance against set key indicators;
Representing the Institute in marketing forums;
Guide the development of divisional annual work plans and budgets and ensure prudent utilization of resources; and
Contribute to current innovation, technical and operational knowledge on matters affecting the pharmaceutical industry through publications, editorials, among others;

Manager, Finance and Accounts

Job Purpose:

The position will provide leadership, management, and accountability in the functional area of finance and accounts within the existing legal framework of Sec 72 (1) of the Public Financial Management Act of 2012 and any other relevant legal framework governing financial matters within the boundaries of Kenya.

Requirements:

A minimum period of ten (10) years relevant work experience three (3) years of which must have been in a supervisory position in the public or private sector;
Master’s degree in any of the following disciplines: – Commerce (Accounting/Finance Option) Finance, Economics, Business Administration (Finance Option) or equivalent qualification from a recognized institution;
Bachelor’s degree in any of the following disciplines: – Commerce (Accounting/Finance option), Finance, Economics, Business Administration, Business Management or equivalent qualification from a recognized institution;
Part III of the Certified Public Accountants (CPA) Examination or equivalent qualification from a recognized institution;
Membership to a relevant professional body such as Institute of Public Accountants (ICPAK) Kenya, Association of Chartered certified accountants (ACCA) or equivalent;
Leadership Course lasting not less than four (4) weeks from a recognized institution;
Proficiency in computer application skills;
Demonstrated high standards of professional competence and managerial ability; and
Fulfilled the requirements of Chapter Six (6) of the Constitution.

Job Specification

Key Competencies and skills

Effective communication skills;
Policy and strategic implementation;
Risk Management;
Technical competence;
High standards of professional ethics;
Managerial, administrative and supervisory skills;
Emotional intelligence;
Project planning and management;
Integrity and professionalism;
Analytical skills;
Negotiation, persuasion and influencing skills; and
Result-driven.

Key Duties & Responsibilities

Steer the overall budget preparation process for recurrent and development expenditures at the Institute including annual estimates;
Spearhead communication of approved annual estimates to the various departments and divisions for implementation;
Lead in monitoring expenditure on projects and programs on a periodic basis;
Ensure that performance indicators for various programs being implemented in the Institute have been determined;
Initiate preparation of responses to all budgetary matters including all issues raised by Parliamentary Oversight Committees;
Oversee the implementation of proposals for financial allocations in the budget;
Oversee the preparation of the annual reports and financial statements of the Institute;
Oversee the accounting of special funds, programs and project funds;
Enforce the application of Generally Accepted Accounting Principles (GAAPS) including the International Public Sector Accounting Standards (IPSAS)/International Financial Reporting Standards (IFRS) in accounting for Institute’s finances, assets, revenue, expenditure and costs;
Coordinate the Development of supplementary financial regulations and procedures to enhance internal controls established through normal Treasury regulations and procedures;
Coordinate the preparation of responses to all audit queries raised by both internal and external auditors;
Coordinate preparation of cash flow projections;
Coordinate the development of departmental annual work plans and budgets and ensuring prudent utilization of resources;
Participate in developing supplementary financial regulations and procedures to enhance internal controls established through normal Treasury regulations and procedures;
Validate final accounts prepared within time frame provided by legislations;
Provides necessary financial controls and management;
Support mobilization of financial resources to support programmes and key operations of the Institute;
Prepares the annual budget and the expenditure framework of the Institute; and
Alternate signatory to all bank transactions of the Institute.

Principal Accountant

Job Purpose:

To coordinate formulation, implementation and review of accounting and internal control system to ensure prudent utilization of resources in the Institute. Lead in maintaining Accounting systems and reports.; and provide financial advice to departments and divisions within the Institute’s overall financial policies and procedures.

Requirements:

A minimum period of six (6) years relevant work experience, with at least Two (2) years in a Supervisory position in the public service or in the private sector;
Masters degree in any of the following disciplines: – Commerce (Accounts; Management Accounting and Control; Forensic Accounting and Control), Finance, Economics, Business Administration (Finance Option) or its equivalent qualification from a recognized institution;
Bachelor’s degree in any of the following disciplines: -Commerce (Accounting/Finance option), Finance, Economics, Business Administration (Accounting/Finance option), Business Management or equivalent qualification from a recognized institution;
Demonstrated merit and ability as reflected in work performance and results;
Passed Part III of the Certified Public Accountants (CPA) Examination or equivalent qualification from a recognized institution;
Membership to a relevant professional body such as Institute of Public Accountants (ICPAK) Kenya, Association of Chartered certified accountants (ACCA) or equivalent; and
Management course lasting not less than four (4) weeks from a recognized institution.

Job Specification

Key Competencies and skills

Organizational skills including planning, budgeting, monitoring and controlling;
Ethical, integrity and professionalism;
Good analytical skills;
Reporting skills;
Supervisory skills
Managerial skills:
Ability to work under pressure;
Negotiation and influencing skills;
High emotional intelligence;
Team player;
Accountability;
Creativity and innovative;
Interpersonal skills; and
Result-driven;

Key Duties & Responsibilities

Coordinate formulation, review and implement accounting and internal control systems for the Institute;
Review transaction records for revenue and Payments;
Coordinate invoicing and Payment activities for the Institute;
Lead in timely provision of financial information to other stakeholders as required through provision of reports according to the laid down procedures;
Oversee preparation of monthly expenditure reconciliation and address any discrepancies;
Prepare periodic financial statements and reports;
Implement recommendations from internal and external audit findings and responding to audit queries;
Analyze, reconcile and maintain the general ledger accounts;
Coordinate the internal and external audit process;
Oversee preparation of monthly bank reconciliations in a timely manner;
Plans the work of the team and allocate tasks to team members whilst providing appropriate supervision and guidance where necessary
Execute only valid payments ensuring there is value for money;
Undertakes performance appraisals and other staff management responsibilities in accordance with the Institutes relevant policies and procedures;
Maintain supervision of accounts staff in the department;
Participate diligently in various committees as shall be appointed or tasked from time to time.
Oversee prompt submission of all the Institute’s statutory deductions
Ensuring timely submission of annual financial reports

Principal Supply Chain Management Officer

Job Purpose:

Coordinate the implementation of strategies, policies and procedures that safe guard the intergrity of procurement process in accordance with relevant laws and regulations.

Requirements:

A minimum period of eight (8) years relevant work experience in the public or private sector;
Master’s Degree in any of the following fields: Supply Chain Management, Business Administration, Commerce, Purchasing, Procurement and Logistics or any other relevant or equivalent qualifications from a recognized Institution;
Bachelor’s Degree in any of the following fields: Supply Chain Management, Business Administration, Commerce, Purchasing, Procurement and Logistics or any other relevant or equivalent qualifications from a recognized Institution;
Should have served as Senior Supply Chain Management Officer or in a comparable and relevant position in the Public or Private sector;
Demonstrated merit and ability as reflected in work performance and results;
Strategic Leadership Course not lasting less than four (4) weeks from a recognised Institution;
Possess relevant professional qualification from a recognised institution;
Membership of Chartered Institute of Purchasing and Supply; and
Membership of Kenya Institute of Supply Management in good standing.

Job Specification

Key Competencies and skills

Budgeting and planning;
Knowledge of relevant legislation and regulations;
Analytical and conceptual skills;
Ability to form and maintain partnerships and collaborations;
Excellent writing and communication skills;
High emotional intelligence;
Organizational skills including planning, monitoring and controlling;
Managerial skills;
Leadership skills;
Interpersonal skills;
Ability to work under pressure;
Negotiation and influencing skills;
Team building; and
Results-driven.

Key Duties & Responsibilities

Coordinate development, implementation and review supply chain management and warehousing policies, plans and strategies that safeguard the transparency, accountability and integrity of the procurement, asset management and disposal processes of the Institute;
Carry out Institute’s supply chain management processes in accordance with PPDA in an efficient and timely acquisition of goods, works, services and consultancies;
Prepare reports for submission to the National Treasury and the Public Procurement Regulatory Authority (PPRA) on matters related to procurement and asset disposal;
Implement work plans, budgets and performance targets;
Participate in development of departmental long-term strategic plans and projects;
Develop the department’s annual work plans, procurement plans, budget and monitor their implementation;
Keep accurately all procurement records;
Carryout Institute’s disposal of obsolete items and waste in consultation with relevant functional areas and NEMA as per the Environment Management and Coordination (Toxic and Hazardous Industrial Chemicals and Materials Management) Regulations 2018;
Provide regular, thorough and prompt communication to the CEO on key technical, financial and administrative matters.

Principal, Product Quality Officer – Quality Control

Job Purpose:

The Principal Quality Officer – Quality Control will be responsible for performing all in-process quality control activities to ensure that the quality of all product batches meet adopted pre-set local and international quality standards and requirements including but not limited to standards outlined in World Health Organization Good Manufacturing Practices (WHO GMP); Pharmacy and Poisons Act (Cap 244), The Standards Act (Cap 496), Medical Laboratory Technicians and Technologists Act (Cap 253A) and Kenya Accreditation Service Act, 2019.

Requirements:

At least six (6) years’ experience in the relevant field, two (2) of which have been in a supervisory role in public service or private sector;
Masters degree in any of the following fields: Pharmacy, Life/ Biological Sciences (Chemistry, Biochemistry, Biomedical Sciences, Microbiology) or its equivalent from a recognized institution;
Bachelors degree in any of the following field: Pharmacy, Life/ Biological Sciences (Chemistry, Biochemistry, Biomedical Sciences, Microbiology) or its equivalent from a recognized institution;
Membership to a professional body where applicable;
Certification in Quality Management, Risk Management or any other relevant field;
Experience with preparation and execution of quality control filings, notifications, & technical files for approval;
Management course lasting not less than four (4) weeks from a recognized institution;
Proficiency in computer applications;
Shown merit and ability as reflected in work performance and results; and
Fulfilled the requirements of Chapter Six (6) of the Constitution.

Job Specification

Key Competencies and skills

Knowledge of relevant legislation and regulations;
Good writing and communication skills;
Organizational skills including planning, monitoring and controlling;
Interpersonal skills;
Detail-oriented;
Ability to work under pressure;
Team building;
Adaptability;
Accountability;
Decision making and problem-solving;
Conflict management;
Coaching and mentoring skills;
Integrity; and
Results-driven

Key Duties & Responsibilities

Supervise the execution of product quality control activities in liaison with other relevant stakeholders;
Oversee the implementation of measures for adequate identification and segregation of test samples to avoid mix-up and cross-contamination
Oversee the preparation of detailed instructions for each test and analysis;
Coach and mentor officers to ensure skill development and competency;
Oversees the maintenance of the sections records and information relating to product quality control activities to ensure proper data handling;
Promote and generate a strong quality culture within the Institution through effective collaboration with peers;
Plan quality control activities to assure the quality of all products manufactured by the Institute;
Act as Subject Matter Expert (SME) on product quality control matters for all products manufactured in the Institute and provide “solution-based” advice to development teams;
Coordinate environmental monitoring and equipment validation as appropriate for evaluating the adequacy of the manufacturing conditions with relevant functional areas;
Release or reject raw materials and intermediate products, if necessary;
Release or reject packaging and labelling materials and the final containers in which drugs are to be placed;
Release or reject each lot of finished preparation;
Establish expiry dates on the basis of the validity period related to specified storage conditions;
Establish and, when necessary, revise product quality control procedures and specifications; and
Ascertain the examination of returned preparations to determine whether such preparations should be released, reprocessed or destroyed.
Proactively partner with Quality Assurance and Research & Development, and other relevant functional areas to develop and maintain product specifications and analytical procedures;
Implement policies, strategies, standards, procedures and guidelines and Quality Management Systems on product quality control;
Liaise with production department in controlling of their process and products at every stage of manufacturing to meet the pre-established specifications through testing, auditing, and reporting;
Sample, inspect and test as per specifications of raw materials, packaging materials, in-process/intermediate product, and final/finished product for release or rejection and documentation;
Review and update the adequacy and relevance of specifications & analytical procedures in coordination with the quality assurance section;
Perform the calibration and preventive maintenance of instruments and types of equipment as per schedule in collaboration with engineering and relevant functional areas;
Maintain and update quality control records, control samples of raw material and finished products of each batch manufactured;
Develop and execute measures aimed at reducing the proportion of scrap, waste, and spoilage during the production process;
Maintain and update labelling procedure at all the stages and record;
Control sample storage;
Maintain test records as per standard procedures for raw materials, packing materials, in-process/intermediates, and finished products;
Ensure product support services are provided satisfactorily after the products have been sold;
Monitor and maintain up-to date knowledge on global product quality control intelligence, provide impact evaluation to changing regulations and mitigation approach options;
Facilitate the development of dynamic knowledge management systems on product quality control throughout the Institute for use now and in the future;
Draft and review Institute policies and practices and provide advice on changes to product quality control systems;
Perform activities necessary for certification, accreditation, or registration of quality laboratories with necessary standards with relevant functional areas;
Prepare presentations and relevant documentation for submission to regulatory authorities;
Draft the Institute’s product quality control documents, reviewing for completeness and accuracy ensuring submissions meet strict deadlines for submission to the head of the department for timely transmission to regulatory authorities;
Implement instruments for conducting regular and periodic audits on compliance with product quality control requirements for handling of chemical and use of instruments including liaising with the Quality Assurance Manager, conduct site inspections according to applicable regulations, SOPs, and work instructions;
Generate advisories to relevant functional areas on product quality control requirements;
Collect, collate, and evaluate scientific data on product quality control standards from a range of sources regarding manufactured products;
Carry out risk mitigation strategies in the section;
Draft product quality control-related strategic proposals for resource mobilization for the division; and
Contribute to current innovation, technical and operational knowledge on matters affecting pharmaceutical industry through publications, editorials, among others

Senior Human Resource Management Officer

Job Purpose:

Responsible for effective and efficient management of human resource functions including recruitment and selection, compensation and benefits, employee relations and staff training as guided by the Human Resource Policies and Procedures Manuals and other relevant Labour laws to ensure achievement of human resource objectives towards achievement of the Institute’s mandate.

Requirements:

A minimum of four (4) years relevant work experience in Public or Private sector;
Bachelors degree in any of the following disciplines: – Human Resource Management/ Development or equivalent qualification from a recognized institution; OR Bachelors degree in any of the following disciplines: – Economics; Sociology; Business Administration; Public Administration; Commerce with Post Graduate Diploma in Human Resource Management/Development or equivalent qualification from a recognized institution;
Demonstrated merit and ability as reflected in work performance and results;
Member of the Institute of Human Resource Management (IHRM) or Kenya Institute of Administration

Job Specification

Key Competencies and skills

Analytical and conceptual skills;
Excellent communication skills;
Integrity and professionalism;
Team player;
Creativity and innovative;
Conflict management;
Emotional intelligence;
Ability to work under pressure;
Sound decision-making skills; and
Results-driven.

Key Duties & Responsibilities

Manage payroll administration;
Manage human resource records;
Update and maintain records of staff training and development programs;
Prepare and compile reports on the implementation of the performance management systems including performance appraisal;
Prepares orientation programme to new staff, and ensure new staff at all levels receive appropriate orientation to the organization;
Implement staff movement such as transfers, exits and promotions;
Undertake training needs analysis, projections and develop training programs to ensure the training function is systematics towards enhancement of performance;
Participate diligently in various committees as shall be appointed or tasked from time to time;
Undertake training needs analysis, projections and develop training programs;
Coordinate implementation of staff welfare and benefits schemes, including medical scheme, pension scheme, housing and car loan schemes; and
Prepare budgets.

Senior Engineer

Job Purpose:

Carry out all maintenance engineering functions in the section such as scheduled and breakdown maintenance of engineering equipment and plants. This includes checking, repairing, and servicing machinery, equipment, systems, and infrastructure. Provide support in implementation of strategies in the section to maintain manufacturing machinery or equipment, using any combination of electrical, electronic, mechanical, hydraulic, pneumatic, or computer technologies to ensure efficient production of quality health products and technologies

Requirements:

At least two (2) years relevant work experience in the Public or Private Sector;
Bachelor Degree in any of the following fields: Mechanical, Mechatronic, Chemical & Processing, Electrical & Electronics, Biomedical Engineering or its equivalent qualification from a recognized institution;
Demonstrated merit and ability as reflected in work performance and results; and
Professional membership to the Engineers Board of Kenya (EBK) or Institution of Engineers of Kenya (IEK).

Job Specification

Key Competencies and skills

Analytical and conceptual skills;
Good verbal and written communication skills;
Be a team player;
Attention to details;
Persuasiveness;
Conflict management;
Adaptability;
Ability to work under pressure;
Results-driven; and
Sound decision-making skills.

Key Duties & Responsibilities

Support in supervising officers to comply with Good Manufacturing Practices (GMP) and Good Laboratory Practices (GLP);
Carryout timely and effective maintenance activities of all factory equipment and machinery (Routine, preventive and corrective maintenance);
Implement compliance with Occupational Safety and Health Act 2007 (OSHA) and Environmental management requirements;
Participate in the collaboration with Production, Marketing and Quality Assurance functions in the bio-production and packaging operations to ensure timely delivery of quality products;
Carryout section’s strategies, decisions and policies as communicated by the Principal Engineer;
Participate in process improvement projects and provide technical advice on Institute wide maintenance engineering of projects;
Participate in the preparation of work plans, section budget and performance targets and support their full implementation;
Draft, seek approval, execute and maintain manual and digital SOPs, Batch Records, and logbook documentation with detail and accuracy in a timely manner;
Prepare standard operating procedures, equipment master list, and equipment qualification plan and present them to the Principal Engineer for review and approval;
Participate in collaboration with other functional areas and external agencies for maintenance, machine breakdown, modification and calibration;
Conduct proper utilization, preventive maintenance and calibration of equipment and machinery according to schedule in liaison with relevant functional areas;
Perform Good Manufacturing Practices (GMP) by utilizing a focused risk-based approach to protect the critical areas and adhere to procedures and support good aseptic practices;
Participate in liaison with relevant functional areas to undertake training needs assessment of engineering personnel and provide on-job training;
Participate in the development of staff to create a cohesive and highly skilled team through effective mentoring, coaching, performance management, and communication.
Execute Key Performance Indicators;
Support the linkage between the Division and Section;
Participate in the design of new equipment, equipment modifications and maintenance engineering plans to provide for new product introductions and continuous improvement activities;
Participate in the sensitization and in-house training for new maintenance engineering technologies and new equipment and machinery; and
Provide regular, thorough and prompt communication to the Principal Engineer, maintenance Engineering Section on key technical, financial and administrative matters in the section.

Safety, Health and Environment Management Officer

Job Purpose:

To support human and environmental safety during the handling of biological and non-biological products used in manufacturing, including undertaking constant risk management processes following environmental hazard assessment and environmental exposure assessment.

Ensure occupational safety, health and environmental management through the implementation of safe work practices that are in line with regulatory requirements, in accordance with adapted, local and international, pre-set standards and requirements as stipulated in World Health Organization Good Manufacturing Practices (WHO GMP); Environmental Management and Co-ordination Act (Cap 387); and The Occupational Safety and Health Act, 2007, Kenya Accreditation Service Act, 2019.

Requirements:

Bachelor’s degree in any of the following fields: Biomedical Sciences, Health sciences, Public Health/Environmental sciences, Occupational safety and health/hygiene or any relevant medical Science, or equivalent qualifications from a recognized Institution; and Registration/certification with a relevant professional body where applicable.

Job Specification

Key Competencies and skills

Knowledge of relevant legislation and regulations;
Good communication skills;
Organizational skills including planning, monitoring and controlling;
Interpersonal skills;
Ability to work under pressure;
Team building;
Adaptability;
Professionalism and Integrity;
Problem-solving; and
Results-driven

Key Duties & Responsibilities

Participate in gathering, evaluating, organising, managing and collating SHE information in a variety of formats;
Prepare relevant documentations on SHE;
Support development of SHE plans and work plans and performance targets;
Draft SHE procedures and protocols with assistance of the designated SHE committee and safety, health, environment management;
Support the implementation and review of the Institute’s SHE Standard Operating Procedures (SOPs) and facility use guidelines;
Provide proposals in the development of SHE activities with assistance of the designated safety committee and an occupational health officer;
Keep up-to-date on national and global SHE requirements to support development of materials for health and environment safety policy advocacy;
Implement the Institutional emergency response plan for the facility and collaborative programs to promote a responsive safety culture;
Participate in statutory regulatory services including SHE audits, inspections and work process audits;
Execute the waste management plan and procedures that adhere to international and local regulations in the transportation, handling and disposal of biomedical waste;
Support the maintenance of safety reference libraries and disseminations of information to all who may need such knowledge regarding potential biologically hazardous materials and their control for continuous improvement;
Assist in maintaining the SHE working environment;
Secure SHE advisory committee documentation, policy, manuals, meeting minutes and work procedures for accountability and control;
Implement the biosafety and biosecurity program to ensure safe custody of all the samples, seed cultures etc are stored according to regulations and conducive for execution of production and research work;
Draft research proposals on Biobanking with relevant functional areas;
Contribute to current innovation, technical and operational knowledge on matters affecting pharmaceutical industry through publications, editorials, among others;
Provide regular, thorough and prompt communication to the Senior SHE Management Officer on key technical and administrative matters;
Execute accident, incident guidelines as per institute SHE, Biosafety and Biosecurity policy including recording, investigation, corrective and preventive actions in promotion of culture of safety and security of personnel;
Prepare relevant equipment and materials for safety and biosafety/biosecurity drills and schedule safety equipment servicing and repairs such as boilers, incinerators and firefighting equipment etc;
Maintain an appropriate level of awareness, knowledge, and preparedness across the organization which should include first aid and fire marshals;
Participate in the investigation of all accidents and incidents and support implementation of corrective and preventive actions based on the findings and maintain an incident register;
Participate in the drafting of SHE, Biosafety and Biosecurity internal and external audit schedules, and supervise implementation. The schedules shall include but are not limited to NEMA environment self-audit, OSHA audit, noise survey, fire audit, and city council fire inspection and clearance;
Update the Institute’s SHE and Biosafety/Biosecurity documents, reviewing for completeness and accuracy ensuring submissions meet strict deadlines for submission and approval to the head of the department for timely transmission to regulatory authorities;
Disseminate new knowledge from international protocols and best practices on SHE and Biosafety/Biosecurity relating to the production of vaccines, biologicals and other biomedical products and adapt them into Institute’s protocols;
Implement work plans, budgets and performance targets; and
Implement practices aimed at succession management, employee growth and development and mentorship for staff in the division to meet both Institution’s and personal development goals.

Administration Officer

Job Purpose:

To implement policies and procedures of departmental administration activities for effective and efficient management in line with Institutes mandates and strategic plan.

Requirements:

Bachelor degree in any of the following disciplines: – Public Administration, Business Administration, Political Science/Government, Anthropology or equivalent qualification from a recognized institution;
Membership to a relevant professional body where applicable; and
Proficiency in computer application skills.

Job Specification

Key Competencies and skills

Integrity and professionalism;
Creativity and innovative;
Good analytical skills;
Interpersonal skills;
Result-driven; and
Excellent listening skills.

Key Duties & Responsibilities

Liaise with relevant offices for procurement requirements in the unit to ensure adequate provision of supplies;
Facilitate drivers with daily work tickets and ensuring they are duly filled and signed as stipulated so as to ensure completion of tasks and achievement of targets.
Monitoring motor vehicle movement and assigning vehicles to drivers on daily basis;
Facilitate the follow up payments of all bills for common services as directed to ensure quality service delivery in the unit;
Participate diligently in various committees as shall be appointed or tasked from time to time;
Provide an update of the Institute’s assets through inventory to ensure easy location and safety;
Arrange for set-up of the meeting rooms to ensure smooth flow of operations;
Prepare reports on motor vehicles;
Facilitate cleaning of offices; and
Provides input in the development of the annual work plans to ensure completion of tasks and achievement of targets.

Information Communication & Technology Officer

Job Purpose:

Handle capacity planning, evaluate the database server engine, and manage all aspects of a database including installation, configuration, design, and data migration.

Additionally, undertake performance monitoring, security, backups, troubleshooting, and data recovery.

Requirements:

Bachelor’s degree in any of the following disciplines: – Computer Science, Information Communication Technology, Business Information Technology or equivalent qualification from a recognized institution; and
Membership to a relevant professional body where applicable.

Job Specification

Key Competencies and skills

Interpersonal skills;
High standards of professional ethics;
Responsive, prompt and effective provision of services;
Effective communication skills;
Problem solving skills;
Team player; and
Proactive

Key Duties & Responsibilities

Analyse, design, code, test, implement computer programs; provide user support;
Maintain support systems and training of users;
Configuring of new information communication technology equipment;
Participate diligently in various committees as shall be appointed or tasked from time to time;
Develop and update application systems;
Carry out system analysis design and software specifications in liaison with users;
Carry out repairs and maintenance of information communication technology equipment and associated peripherals;
Draw up hardware specification for information communication technology equipment;
Verify, validate and certify information, communication and technology equipment;
Implement the computer systems and provide user support, including training users;
Perform technical, systems and user documentation;
Repair and maintain information, communication and technology equipment and associated peripherals; and
Receive, install and certify information, communication and technology equipment.

Finance Officer

Job Purpose:

To process and record financial transactions in the book of accounts to identify, measure and communicate economic information through preparation of financial reports.

Requirements:

Bachelor’s degree in any of the following disciplines: Commerce (Finance/Accounting option), Finance, Economics, Business Administration, Business Management or equivalent qualification from a recognized institution;
Passed Part II of the Certified Public Accountants (CPA) of Kenya or Association of Chartered Certified Accountants (ACCA) Examination; and
Membership to a relevant professional body such as the Institute of Public Accountants (ICPAK) Kenya, Association of Chartered certified accountants (ACCA), or equivalent.

Job Specification

Key Competencies and skills

Budgeting, monitoring and controlling;
Ethical, integrity and professionalism;
Good analytical skills;
High emotional intelligence;
Team player,
Accountability;
Creativity and innovative;
Critical thinking;
Interpersonal skills;
Result-driven; and
Excellent listening skills.

Key Duties & Responsibilities

Collate for compilation of information required in the budgetary process;
Carry out compilation of departmental annual budgetary estimates;
Monitor commitments and expenditures for recurrent, development and donor funds.;
Implement day-to-day operations in the division;
Participate in development of supplementary financial regulations and procedures to enhance internal controls established through normal treasury regulations and procedures;
Implement the department’s budget;
Prepare monthly and quarterly management reports;
Participate diligently in various committees as shall be appointed or tasked from time to time;
Implement internal and external audit recommendations; and
Maintain safe custody of all accountable documents.

Accountant

Job Purpose:

To process and record financial transactions in the book of accounts to identify, measure and communicate economic information through preparation of financial reports.

Requirements:

Bachelor’s Degree in any of the following disciplines: Commerce (Accounting/ Finance option), Finance, Economics, Business Administration, Business Management or equivalent qualification from a recognized institution; and
Passed Part II of the Certified Public Accountants (CPA) or Association of Chartered Certified Accountants (ACCA) Examination.

Membership to a relevant professional body such as Institute of Public Accountants (ICPAK) Kenya, Association of Chartered certified accountants (ACCA) or equivalent.

Job Specification

Key Competencies and skills

Interpersonal skills;
Good analytical skills;
Integrity and professionalism;
Creativity and innovative;
Result-driven; and
Excellent listening skills.

Key Duties & Responsibilities

Apply Generally Accepted Accounting Principles (GAAPS) including the International Public Sector Accounting Standards (IPSAS) and International Financial Reporting Standards (IFRS) techniques in accounting for Institute’s finances, assets, revenue, expenditure and costs;
Ensure timely processing of payments and submission of statutory returns;
Execute verification of payment vouchers and committal documents in accordance with laid down financial rules and regulations;
Ensure timely receipting of all revenues of the Institute;
Prepare bank reconciliation statements in a timely manner;
Participate diligently in various committees as shall be appointed or tasked from time to time;
Maintain safe custody of Institute records and assets under his/her jurisdiction;
Prepare quarterly financial reports, annual financial reports and physical verification of assets;
Maintain safe custody of all accountable documents; and
Implement internal and external audit recommendations.

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Supply Chain Management Officer

Job TypeFull Time
QualificationBA/BSc/HND
Experience3 years
LocationNairobi
Job FieldProcurement / Store-keeping / Supply Chain

Job Purpose:

Keep all procurement records properly, maintain inventories and ensure proper disposal methods are adhered to. Additionally, shall ensure that all procurement undertaken by the Institute are within the law.

Requirements:

Bachelor’s Degree in any of the following fields: Supply Chain Management, Business Administration, Commerce, Purchasing, Procurement and Logistics or any other relevant or equivalent qualifications from a recognized Institution;
Membership of Chartered Institute of Purchasing and Supply;
Membership of Kenya Institute of Supply Management in good standing;
Valid practicing license;
Management course not lasting less than four (4) weeks from a recognized institution;
A minimum period of three (3) years relevant work experience in the public or private sector; and
Demonstrated merit and ability as reflected in work performance and results;

Job Specification

Key Competencies and skills

Interpersonal skills;
Budgeting and planning;
Negotiation and influencing skills;
Professionalism and integrity;
Team building,
Adaptability;
Accountability;
Decision making and problem-solving; and
result driven.

Key Duties & Responsibilities

Implementing supply chain management policies, standards, strategies, guidelines and any other functions that might be stipulated by the National Treasury and the PPRA;
Participating in Supplier Sensitization Forums for Youths, Women, PWDS and small and micro-enterprises organised by the Institute to facilitate compliance to 30% Access to Government Procurement Opportunities as Article 227 and Article 55 of the Constitution of Kenya, 2010 and PPDA, 2015;
Implementing strategies for creating a high performing institutional culture to ensure procurement is undertaken on sound management principles and practices;
Assisting in preparation of annual procurement and disposal plans for the Institute;
Preparing, publishing and processing tenders and asset disposal documents/opportunities to facilitate fair competition;
Maintaining lists of registered suppliers for the institute including publishing on the institutes website and Public Procurement Information Portal (PPIP) in accordance to executive order No. 2 of 2018;
Participating in sourcing, supplier evaluation/rating, inviting offers, negotiations and contracting;
Preparing agenda and taking minutes for tender and procurement committee;
Conducting demand planning, inspecting utilization and taking stock of supplies;
Drafting bid awards and tender advertisement notices;
Verifying payment documents for goods and services delivered to the institute by suppliers;
Updating contract details in government portals that is PPIP (Public Procurement Information Portal);
Preparing prequalified list of suppliers;
Conducting stock control and reconciliation, stock taking and stock audit exercise; and
Participating in the preparation of periodic and annual supply chain management reports.

Internal Auditor

Job Purpose:

Provide support to improve the effectiveness of risk management, control and governance processes through independent and objective risk assurance so as to add value and improve the operations of the Institute as well as assist the Board accomplish its strategic objectives.

Requirements:

Bachelor’s Degree in any of the following disciplines: Accounting, Finance or Business Administration (Finance and Accounting option) or its equivalent qualification from a recognized institution;
Certification course in audit

Job Specification

Key Competencies and skills

Interpersonal skills;
Good analytical skills;
Integrity and professionalism;
Creativity and innovative;
Communication skills;
Interpersonal skills;
Report writing skills; and
Result-driven

Key Duties & Responsibilities

Undertake audit assignments in line with the approved audit work plan to confirm the adequacy and effectiveness of controls;
Conduct special audits including ad-hoc audits as may arise;
Perform substantive and compliance audits and prepare working papers;
Prepare audit programs for audit engagements to be executed;
Evaluate internal control systems including general system controls, infrastructure controls, and application controls;
Prepare reports and analysis that communicate audit results for the relevant business conditions and business risks/controls;
Conduct systems audits and reviews in the diverse computerized environment;
Conduct information systems audit engagements including testing and evaluation programs, quality assurance, and reporting of audit results;
Contribute to the functioning of the internal control system by testing it to identify gaps that would allow fraud to take place;
Undertake consultations on implementation of new technologies and business applications on system risks;
Prepare reports and analysis that communicate audit results; Evaluate the identified risks;
Perform vulnerability assessments;
Provide regular reports on changes in risk status;
Maintain the risk database;
Maintain risk control implementation status records and feedback tool;
Carry out investigations on reported and suspected cases of fraud and any type of losses;
Collect and collate evidence and file applicable reports with Management;
Maintain audit evidence and records;
Prepare audit programs and reports for audit engagements; and
Maintain the Audit activity diary.

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Human Resource Officer

Job TypeFull Time
QualificationBA/BSc/HND
Experience
LocationNairobi
Job FieldHuman Resources / HR

Job Purpose:

Implement Human resource functions and processes as guided by the Human Resource Policies and Procedures Manuals and Labour laws to ensure effective and efficient achievement of human resource objectives towards the realization of the Institute’s strategic plan.

Requirements:

Bachelors degree in any of the following disciplines: – Human Resource Management/ Development or equivalent qualification from a recognized institution; OR Bachelors degree in any of the following disciplines: – Economics; Sociology; Business Administration; Public Administration; Commerce with Post Graduate Diploma in Human Resource Management/Development or equivalent qualification from a recognized institution.
Member of the Institute of Human Resource Management (IHRM) or Kenya Institute of Administration; and
Fulfil chapter six (6) of the constitution.

Job Specification

Key Competencies and skills

Analytical and conceptual skills;
Excellent communication skills;
Integrity and professionalism;
Team player;
Creativity and innovative;
Emotional intelligence;
Ability to work under pressure;
Interpersonal skills; and
Results-driven.

Key Duties & Responsibilities

Manage and updates contract renewal, evaluation and probation management for confirmation to the position after satisfactory performance;
Manage and process human resource matters such as appointments, contract renewal, promotions, employees exit, confirmation of appointment after successful probation performance and processing of leave applications within existing rules, regulations and procedures;
Compile reports on the implementation of the performance management systems including performance appraisal; Prepare monthly payroll and ensure regulatory and legislative compliance;
Maintaining and providing performance appraisal reports to line managers for informed decision making;
Prepare quarterly and annual training reports for submission to the necessary authorities and Government ministries to inform various training decisions;
Facilitate timely settlement of full and final salary and gratuity for contract employees to ensure smooth exit process from the Institute;
Provide guidance to line managers in respect of handling disciplinary issues in accordance to existing Human resource regulations;
Maintain records of staff training and development programs for the Institute;
Capturing and updating payroll and compliment data;
Verify Pay Change Advices (PCA) for various transactions such as processing of salary adjustments and changes pertaining to staff earning for information;
Carrying out authentication of academic and professional certificates of new employees joining the Institute; an
Participate in recruitment and selection process.

Driver II

Job Purpose:

Provide safe and timely transportation of staff and equipment for the Institute’s effective service delivery.

Requirements:

Kenya Certificate of Secondary Education mean grade of D+ or its equivalent.
Valid driving license free from any current endorsements for any of the classes of vehicles which the officer is required to drive;
Passed Occupational Trade Test for Drivers Grade I from Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized institution;
Defensive Driving certificate from Automobile Association (AA) of Kenya or its equivalent qualification from a recognized institution;
Passed the Suitability Test for Drivers Grade I from Kenya Institute of Highways and Building Technology (KIHBT) or any other recognized institution;
First-Aid Refresher Certificate Course lasting not less than one (1) week from St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized institution; and
Valid Certificate of Good Conduct from the Kenya Police Service.

Job Specification

Key Competencies and skills

Time management skills;
Excellent interpersonal skills;
Effective communication skills;
Ability to work under minimal supervision;
Team player;
Client service support and public relations.

Key Duties & Responsibilities

Drive the motor vehicle as authorized;
Carry out routine checks on the vehicles cooling oil, brake systems, tyre pressure etc.;
Detect malfunctioning of vehicles system;
maintain the work tickets for vehicles assigned;
Ensure security and safety of the vehicle on and off the road;
Oversee safety of the passengers and/or goods therein; and
Maintain cleanliness of the motor vehicle.

Office Assistant I – 2 Posts

Job Purpose:

Perform a wider range of simple tasks, activities and general routine office services which include; supervising outsourced cleaning services to ensure office/ground cleanliness, undertaking messengerial duties and preparing tea and refreshment among others as per the Institute standards.

Requirements:

A minimum period of two (2) years relevant work experience;
Shown merit and ability as reflected in work performance and results;
Kenya Certificate of Secondary Education mean grade D plain; and
Proficiency in computer applications.

Job Specification

Key Competencies and skills

Time management skills;
Interpersonal skills;
Ability to take instructions;
Attention to detail;
Positive working attributes;
Creativity and innovation; and
Integrity

Key Duties & Responsibilities

Organize for general cleanliness of the office, machines, equipment and apparatus;
Arrange in an orderly manner office equipment and furniture;
Lock and open office premises;
Organize and arrange meeting venues;
Record and dispatch letters, files and documents to ensure proper filing and traceability;
Keep an inventory of kitchen and cleaning tools and equipment.
Participate in arranging for collection and disposal of waste;
Maintain Institute’s gardens and compound
Carry out photocopying and document binding;
Prepare and serve office tea and other refreshments;
Collect and deliver office items, documents, mail, parcels and postage;
Provide guidance to all outsourced cleaning providers and also report on their work performance; and
Maintain general cleanliness of offices, machines, equipment and apparatus.

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Manager, Production (Vaccines and Biologicals)

Job Purpose:

The Manager, Production, Vaccines and Biological Division spearheads development of formulations, filling into appropriate containers, and finishing by inspection, labelling, and packaging while keeping the product free of contamination. The Manager shall also provide overall leadership, accountability and responsibility for production activities in the division including raw materials specifications to ensure consistent availability of the department’s full range of finished products at the right quantity, quality, cost and timely manner.

Requirements:

A minimum period of twelve (12) years relevant work experience four (4) years of which must have been in a management position in the public or private sector;
Manufacturing and research science experience;
Master’s degree in any of the following disciplines: Pharmaceutical Sciences, Microbiology, Biochemistry, Chemistry, Bio/chemical engineering or equivalent Life Sciences discipline from a recognized institution;
Bachelor’s degree in the following disciplines of life sciences: pharmacy, pharmacology, microbiology, biomedical science, biomedical engineering, biology, biometry, medicine, virology, immunology, biotechnology and veterinary medicine, Chemical Engineering or Chemistry with emphasis in relevant area (analytical, industrial, organic, physical, biochemistry, materials science);
Leadership course lasting not less than four (4) weeks from a recognized institution;
Membership to a relevant professional body;
Must have demonstrated merit and ability as reflected in work performance and results; and
Meet the requirements of Chapter Six (6) of the Constitution.

Job Specification

Key Competencies and skills

Budgeting and planning;
Knowledge of relevant legislation and regulations;
Analytical and conceptual skills;
Ability to form and maintain partnerships and collaborations;
Excellent writing and communication skills;
High emotional intelligence;
Organizational skills including planning, monitoring and controlling;
Managerial skills;
Leadership skills;
Interpersonal skills;
Ability to work under pressure;
Negotiation and influencing skills;
Team building,
Adaptability;
Accountability;
Decision making and problem-solving;
Conflict management;
Supervisory, coaching and mentoring skills;
Integrity; and
Results-driven.

Key Duties & Responsibilities

Manage the production of various vaccines and biologicals such as allergens, antigens, hormones, cytokines, enzymes, human whole blood and plasma derivatives, immune sera, immunoglobulins (including monoclonal antibodies), products of fermentation (including products derived from rDNA), and diagnostic agents for in vitro use, gene therapy, cell therapy, among others; and
Lead in provision of safe custody of bulk drug substance (BDS) in the facility until its scheduled filling date;
Manage the cleanroom facilities and aseptic processes that are designed to minimize contamination risk from personnel, materials, and equipment;
Put in place measures to eliminate opportunities for contamination, from both micro-organisms or particulates;
Guide environmental monitoring to detect anomalies or adverse trends in the aseptic fill-and-finish manufacturing techniques;
Oversee strict maintenance of aseptic processing by controlling the contamination in the space (both viable and non-viable);
Protect the product by controlling the bioburden and utilizing cleaning to continually control particulates (both viable and non-viable);
Manage and maintain Good Manufacturing Practices (GMP) by utilizing a focused risk-based approach to protect the critical areas and adhere to procedures and follow good aseptic practices;
Guide relevant parties with comprehensive and accurate information about the quality and quantities of the Institute’s products;
Direct continuous monitoring of production processes (such as fermentation) to form part of the batch record;
Approve manual and digital SOPs, Batch Records, and logbook documentation with detail and accuracy in a timely manner;
Coordinate proper maintenance of the plant and equipment in liaison with relevant functional areas;
Review all reports for accuracy, relevance and presentation to the General Manager Production in good time;
Organize daily tasks for formulation team and conducting regular meetings;
Lead and /or participate diligently in various committees as shall be appointed or tasked from time to time;
Liaise with relevant functional areas to undertake training needs assessment of production personnel and provide on-job training; and
Supervise and developing staff to create a cohesive and highly skilled team through effective mentoring, coaching, performance management, and communication. Implement the Division’s performance appraisal systems and contracts;
Implement department’s strategies, decisions and policies as communicated by the General Manager Production;
Coordinate divisional expenditure; and
Provide leadership in forecasting and development of the division’s budget and work plan.

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Manager, Engineering Services

Job TypeFull Time
QualificationBA/BSc/HND , MBA/MSc/MA
Experience10 years
LocationNairobi
Job FieldEngineering / Technical

Job Purpose:

The Manager, Engineering Services is responsible to spearheading all processing and engineering functions in the Institute to ensure efficient intake, processing, and dispatch of quality vaccines, biologicals, and other products to marketing through proper utilisation of machinery. Shall oversee implementation of engineering strategies on technical issues and acquisition of new technology at KBI including the maintenance and calibration of all equipment and for general site maintenance. The Manager shall also provide overall leadership, accountability and responsibility to set up, test, and adjust manufacturing machinery or equipment, using any combination of electrical, electronic, mechanical, hydraulic, pneumatic, or computer technologies. This is in order to ensure efficient production of products, including vaccines, other biologicals, pharmaceuticals and other health product technologies at the right quantity, quality, cost and timely manner.

Requirements:

A minimum period of ten (10) years relevant work experience, three (3) years of which must be in Senior Management;
Proven track record with leading safety and continuous improvement initiatives;
Master’s degree in any of the following field: Engineering, Business Administration or its equivalent qualification from a recognized institution;
Bachelor Degree in any of the following fields: Mechanical, Mechatronic, Chemical & Processing, Electrical & Electronics, Biomedical Engineering or its equivalent qualification from a recognized institution;
Professional membership to the Engineers Board of Kenya (EBK) or Institution of Engineers of Kenya (IEK and
Leadership course lasting not less than four (4) weeks from a recognized institution.

Job Specification

Key Competencies and skills

Leadership skills;
Negotiation and influencing skills;
Interpersonal skills;
Managerial skills;
Decision making and problem-solving;
Budgeting and planning;
Knowledge of relevant legislation and regulations;
Analytical and conceptual skills;
Ability to form and maintain partnerships and collaborations;
Excellent writing and communication skills;
High emotional intelligence;
Organizational skills including planning, monitoring and controlling;
Ability to work under pressure;
Team building,
Adaptability;
Accountability;
Conflict management;
Supervisory, coaching and mentoring skills;
Integrity; and
Results-driven.

Key Duties & Responsibilities

Provide advice on all Engineering and maintenance matters;
Guide formulation and implementation of policies, strategies, standards, procedures, and guidelines for the engineering and technical work performed by the department;
Oversee maintenance and repair the Institute’s facilities and equipment;
Oversee the planning, control, and management of factory input materials, labour, and all other resources to ensure optimal utilization;
Spearhead compliance with Occupational Safety and Health Act 2007 (OSHA) and Environmental management requirements;
Steer the collaborate with Production, Marketing and Quality Assurance functions in the bio-production and packaging operations to ensure timely delivery of quality products;
Spearhead process improvement projects and provide technical advice on Institute-wide engineering projects;
Promote high standards of integrity and transparency in all operations and related management practices;
Oversee and coordinate the timely preparation, dispatch and distribution of all divisional technical reports and board papers as required;
Lead in the preparation of work plans, divisional budget and performance targets and oversee their full implementation;
Guide in the planning and implementing timely and effective maintenance activities of all factory equipment /machinery;
Provide the required professional leadership to the processing and engineering team to ensure an environment of the highest standards of discipline, teamwork, and professionalism.
Manage, approve and maintain relevant documentation, records, SOPs, validation protocols report and respond to deviations jointly with Quality Assurance team;
Spearhead the preparation of standard operating procedures, equipment master list, and equipment qualification plan in the division;
Liaise with other functional areas and external agencies for maintenance, machine breakdown, modification and calibration;
Guide in monitoring proper utilization, preventive maintenance and calibration of equipment and machinery according to schedule in liaison with relevant functional areas;
Manage and maintain Good Manufacturing Practices (GMP) by utilizing a focused risk-based approach to protect the critical areas and adhere to procedures and support good aseptic practices;
Liaise with relevant functional areas to undertake training needs assessment of engineering personnel and provide on-job training;
Supervise and developing staff to create a cohesive and highly skilled team through effective mentoring, coaching, performance management, and communication;
Implement department’s strategies, decisions and policies as communicated by the General Manager Production;
Review all reports for accuracy, relevance and presentation to the General Manager Production in good time;
Identify needs and oversee the procurement and replenishment of processing and maintenance consumables for engineering, e.g., chemicals, packaging materials, and spare parts that meet specifications and quality standards;
Monitor outputs and validate the performance of engineering processes;
Provide regular, thorough and prompt communication to the General Manager Production on key technical, financial and administrative matters;
Implement effective administrative structures, processes and systems as directed by the department;
Lead and /or participate diligently in various committees as shall be appointed or tasked from time to time; and
Contribute to the development of the division’s strategic plan, work plan, business plan and budgets and submit to the General Manager Production for review and approval.

Manager, Safety, Health and Environment Management

Job Purpose:

The Manager, Safety, Health, and Environment Management shall provide leadership, accountability and responsibility for the overall coordination of all aspects of human and environmental safety during the handling of biological and non-biological products used in manufacturing by undertaking constant risk management processes following environmental hazard assessment and environmental exposure assessment. This includes matters biosafety & biosecurity; occupational safety, health and environmental management through the implementation of safe work practices that are in line with regulatory requirements, in accordance with adapted, local and international, pre-set standards and requirements as stipulated in World Health Organization Good Manufacturing Practices (WHO GMP); Environmental Management and Co-ordination Act (Cap 387); and The Occupational Safety and Health Act, 2007, Kenya Accreditation Service Act, 2019.

Additionally, shall create linkages and coordinate knowledge transfer of Safety, Health, Environment, and Biosafety/Biosecurity standards/processes/procedures in accordance with national, regional and international requirements.

Requirements:

At least ten (10) years’ experience in the relevant field, three (3) of which have been in a supervisory position in the public or private sector;
Master’s degree in any of the following fields; Biomedical Sciences, Health sciences, Public Health, Medical laboratory sciences, Environmental Safety, Occupational Safety and Health or any relevant Health Sciences or its equivalent qualifications from a recognized institution;
Bachelor’s degree in any of the following fields: Biomedical Sciences, Health sciences, Public Health, Medical laboratory sciences, Environmental Safety, Occupational Safety and Health or any relevant Health Sciences or equivalent qualifications from a recognized Institution;
Demonstrated merit and ability in managerial, administrative, and professional competence in work performance and results;
Leadership course lasting not less than four (4) weeks from a recognized institution;
Membership to a relevant professional body;
Must have demonstrated merit and ability as reflected in work performance and results; and
Meet the requirements of Chapter Six (6) of the Constitution.

Job Specification

Key Competencies and skills

Budgeting and planning;
Knowledge of relevant legislation and regulations;
Strategic, Analytical and conceptual skills;
Ability to form and maintain partnerships and collaborations;
Excellent writing and communication skills;
High emotional intelligence;
Organizational skills including planning, monitoring and controlling;
Managerial skills;
Leadership skills;
Interpersonal skills;
Ability to work under pressure;
Negotiation and influencing skills;
Team building;
Adaptability;
Accountability;
Decision making and problem-solving;
Conflict management;
Supervisory, coaching and mentoring skills;
Integrity; and
Results-driven.

Key Duties & Responsibilities

Coordinate and manage all activities relating to safety, health, environment (SHE) and biosafety/biosecurity in the Institute;
Provide comprehensive and accurate information on all SHE and biosafety/biosecurity interventions;
Steer development and review of policies, strategies, standards, procedures, and guidelines on SHE and biosafety/biosecurity
Liaison with regulatory agencies and other external stakeholders such as but not limited to NEMA, NACOSTI, DOSHs and ISO Standards to ensure that SHE, Biosafety/Biosecurity inspections, certification or accreditation are implemented as per statutory requirements;
Coordinate biorisk assessment for research departments, projects in Integrated biosciences and various research work areas for hazards identification, control and management;
Supervise implementation of all Institutional matters of Safety, Health, Environment (SHE) and Biosafety/Biosecurity in key areas such as Laboratories, biobanks etc. and general areas, for compliance with regulatory requirements;
Oversee the design and implementation of SHE, Biosafety and Biosecurity internal and external audit schedules, and ensure implementation. The schedules shall include but are not limited to NEMA environment self-audit, OSHA audit, noise survey, fire audit, and city council fire inspection and clearance;
Supervise safety, biosafety, and biosecurity drills and co-ordinate all safety equipment servicing;
Spearhead the preparation of comprehensive and accurate Institute’s SHE and Biosafety/Biosecurity documents, reviewing for completeness and accuracy ensuring submissions meet strict deadlines for submission and approval to the head of the department for timely transmission to regulatory authorities;
Spearhead the review, track and follow up the progress, the approval and execution of standards, documents, and regulatory matters and provide feedback to top management on Institute performance metrics relating to standards and regulations;
Promote good governance, provide leadership and foster teamwork among employees and play a key role in managing and motivating staff;
Foster a culture that promotes ethical practice within the division;
Inculcate succession management, employee growth and development and mentorship for staff in the division to meet both Institution’s and personal development goals;
Contribute to current innovation, technical and operational knowledge on matters affecting pharmaceutical industry through publications, editorials, among others;
Develop Health, Safety and Environment Policy with assistance of the designated safety committee and an occupational health officer to guide safe working conditions to minimize the risks associated with potential workplace hazards;
Oversee implementation of the waste management plan and to ensure compliance to EMCA Act 1999 regulations, in the transportation, handling and disposal of biomedical waste from laboratories and clinics;
Ensure maintenance of safety reference libraries: and disseminations of information to all who may need such knowledge regarding potential biologically hazardous materials and their control for continuous improvement;
Develop biosafety and biosecurity program to ensure safe custody of all the samples, seed cultures etc are stored according to regulations and conducive for execution of production and research work;
Coordinate communication and implementation of accident, incident guidelines as per institute SHE, Biosafety and Biosecurity policy including recording, investigation, corrective and preventive actions in promotion of culture of safety and security of personnel;
Conduct safety and biosafety/biosecurity drills and co-ordinate all safety equipment servicing and repairs such as boilers, incinerators and firefighting equipment etc.;
Liaise with audit and report on third party contractor requirement to meet Corporate SHE, Biosafety and Biosecurity policy and procedures;
Schedule and facilitate safety committee meetings at a minimum quarterly;
Set corporate targets and goals for SHE, Biosafety and Biosecurity performance improvement;
Liaise and coordinate with the Division of Security and ICT in all appropriate areas to ensure coordination and compliance to all security policies and procedures;
Acquire new knowledge from international protocols and best practices on SHE and Biosafety/Biosecurity relating to the production of vaccines, biologicals and other biomedical products and adapt them into Institute’s protocols;
Develop and update annual compliance reports and ensure submission to relevant authorities as required;
Validate maintenance plans for the repository with appropriate auditable Quality Systems incorporated that comply with international regulatory standards;
Oversee execution of feedback sessions to relevant functional areas on completion of SHE and biosafety/biosecurity assessments;
Coordinate the drafting and monitor implementation of work plans, budgets and performance targets;
Create horizontal harmonious integration in the Institute;
Facilitate the development of dynamic knowledge management systems on safety, health and environment management for use now and in the future;
Inculcate risk management strategies in the division;
Generate standards and regulations-related strategic proposals and resource mobilization for the division;
Provide regular, thorough and prompt communication to the General Manager and CEO on key technical, financial and administrative matters;
Develop research proposals, review manuscripts and proposals for scientific soundness and adherence to institute regulations and source for funding to sustain SMRF and advice on possible solutions in Biobanking with relevant functional areas;
Organize Safety, Health, Environment (SHE) and Biosafety/Biosecurity training, workshops and seminars for capacity building, sharing of research information and networking;
Implement research activities in Safety, Health, Environment (SHE) and Biosafety/Biosecurity priority areas to improve compliance with relevant functional areas;
Evaluate the workplace environment and develop safety-management policies that identify and define the safety responsibilities of all employees;
Lead the drafting and review of the Institute’s Health, Safety and Environment Policy with assistance of the designated safety Committee and an occupational health officer to guide safe working conditions to minimize the risks associated with potential workplace hazards;
Develop, review and oversee the implementation of the waste management plan and to ensure compliance to EMCA Act 1999 regulations, in the transportation, handling and disposal of biomedical waste from laboratories and clinics;
Conduct bio-risk assessment for research departments, projects in Integrated biosciences and various research work areas for hazards identification, control, storage and management;
Establish safety reference libraries: and promote dissemination of information to all who may need such knowledge regarding potential biologically hazardous materials and their control for continuous improvement;
Communicate and supervise implementation of accident, incident guidelines as per institute SHE, Biosafety and Biosecurity policy including recording, investigation, corrective and preventive actions in promotion of culture of safety and security of personnel;
Execute safety and biosafety/biosecurity drills and co-ordinate all safety equipment servicing and repairs such as boilers, incinerators and firefighting equipment etc;
Contribute to the development and implementation of mid- and long-term plans and projections for future anticipated physical and software expansions including upgrading the Institute’s Biological Specimen Repository processes, in close collaboration with relevant functional areas;
Perform statutory regulatory activities namely quality management audits, laboratory inspections and work process audits;
Identify, initiate and maintain collaboration and partnership to build and strengthen Safety, Health, Environment (SHE) and Biosafety/Biosecurity activities involving compliance management;
Evaluate compliance with Environmental, Health and Safety Laws and Biosafety and Biosecurity laws and regulations;
Organise an appropriate level of awareness, knowledge, and preparedness across the organization which should include first aid and fire marshals;
Carry out formal risk assessment for the evaluation and management of SHE, Biosafety, and Biosecurity hazards across the Institute’s activities and branches;
Undertake the identification of key risk areas and priorities, production and maintenance of SHE, Biosafety and Biosecurity risk registers with various departments and functional units; and
Record and investigate all accidents and incidents and support implementation of corrective and preventive actions based on the findings and maintain an incident register

Assistant Manager, Vaccines & Biologicals – Fill & Finish

Job Purpose:

The Assistant Manager, Vaccines and Biological – Fill and Finish shall be responsible for filling vials with the vaccine or other biologicals and finishing the process of packaging and labelling the product in preparation for distribution. Shall also provide overall leadership, accountability and responsibility for production activities in the section including raw materials specifications to ensure consistent availability of the department’s full range of finished products at the right quantity, quality, cost and timely manner.

Requirements:

A minimum period of eight (8) years in relevant work experience and three (3) years of which must have been in a supervisory position in the Public or Private Sector;
Manufacturing and research science experience;
Proven track record with leading safety and continuous improvement initiatives;
Master’s degree in any of the following disciplines: Pharmaceutical Sciences, Microbiology, Biochemistry, Bio/chemical engineering or equivalent Life Sciences discipline from a recognized institution;
Bachelor’s degree in the following disciplines of science: microbiology, biomedical engineering, biology, biometry, medicine, pharmacy, pharmacology, virology, immunology, biotechnology and veterinary medicine, Chemical Engineering or Chemistry with emphasis in relevant area (analytical, industrial, organic, physical, biochemistry, materials science);
Membership to a relevant professional body; and
Leadership course lasting not less than four (4) weeks from a recognized institution.

Job Specification

Key Competencies and skills

Leadership skills;
Negotiation and influencing skills;
Managerial skills;
Decision making and problem-solving;
Budgeting and planning;
Knowledge of relevant legislation and regulations;
Analytical and conceptual skills;
Ability to form and maintain partnerships and collaborations;
Excellent writing and communication skills;
High emotional intelligence;
Organizational skills including planning, monitoring and controlling;
Interpersonal skills;
Ability to work under pressure;
Team building,
Adaptability;
Accountability;
Conflict management;
Supervisory, coaching and mentoring skills;
Integrity; and
Results-driven.

Key Duties & Responsibilities

Review manual and digital SOPs, Batch Records, and logbook documentation with detail and accuracy in a timely manner;
Coordinate the development of technical planning documents and production schedules;
Develop work plans, budgets and performance targets in the section;
Identify complex problems and offering effective solutions through development or modification of test methodology with the production activities;
Coordinate the review of test results in alignment with the section goals, identifying causes of variances, and recommending solutions to achieve goals;
Schedule experiments and prioritizing assignments to meet project objectives and deadlines in liaison with relevant functions;
Manage the safe maintenance equipment, machinery and chemicals;
Coordinate the conduction of laboratory experiments and preparing reports with conclusions and recommendations;
Coordinate the development of new laboratory procedures or improvise existing procedures to meet project objectives;
Spearhead adherence to Institute safety standards and SOPs for laboratory activities;
Coordinate the identification and management of potential risks within complex projects in a timely fashion;
Monitor recording of accurate and complete experimental methods and results;
Oversee adherence to health, safety, and environmental regulations;
Lead and support scientific teams in projects and other relevant working areas;
Manage and organize inventories of supplies and raw materials;
Monitor and evaluate monthly, quarterly, and yearly production schedules and recommending areas of improvement;
Monitor and evaluate risk management measures and plans in the section;
Coordinate the development of appropriate specifications for laboratory chemicals, equipment, and machines;
Coordinate laboratory equipment and machines calibration and preventive maintenance and make reports;
Coordinate the implementation of Standard Operation Procedures, Good Manufacturing Practices (GMP), and Good Laboratory Practices (GLP);
Lead and /or participate diligently in various committees as shall be appointed or tasked from time to time;
Provide custody to production data and records;
Coordinating the execution of Shift and ‘on-call’ instructions as directed by management; Implement the division’s strategies, decisions and policies as communicated by the Manager production, Vaccine and Biologicals;
Review all reports for accuracy, relevance and presentation to the Manager production, Vaccine and Biologicals in good time;
Provide regular, thorough and prompt communication to the Manager Production, Vaccine and Biologicals on key technical, financial and administrative matters;
Implement effective administrative structures, processes and systems as directed by the division; and
Lead in the development of the section’s strategic plan, business plan and budgets and submit to the Manager production, Vaccine and Biologicals for review and approval.

Principal Production Scientist, Vaccine and Biologicals- Fill and Finish – 2 Posts

Job Purpose:

The Principal Production Scientist Vaccine and Biologicals – Fill and Finish shall be responsible for filling vials with the vaccine or other biologicals and finishing the process of packaging and labelling the product in preparation for distribution. The officer shall support the leadership in production activities in the section including raw materials specifications to ensure consistent availability of the department’s full range of finished products at the right quantity, quality, cost and timely manner.

Requirements:

At least four (4) years relevant work experience in the Public or Private Sector;
Bachelor’s degree in the following disciplines of science: microbiology, biomedical engineering, biology, biometry, medicine, pharmacy, pharmacology, virology, immunology, biotechnology and veterinary medicine, Chemical Engineering or Chemistry with emphasis in relevant area (analytical, industrial, organic, physical, biochemistry, materials science);
Demonstrated merit and ability as reflected in work performance and results; and
Membership to a relevant professional body.

Job Specification

Key Competencies and skills

Analytical and conceptual skills;
Coach and mentor staff;
Good verbal and written communication skills;
Be a team player;
Attention to detail;
Persuasiveness;
Negotiation;
Influencing and leading;
Conflict management;
Adaptability;
Results-driven.
High emotional intelligence;
Organizational skills including planning, monitoring and controlling;
Interpersonal skills;
Ability to work under pressure;
Accountability; and
Integrity

Key Duties & Responsibilities

Participate in the design of new equipment or equipment modifications to provide for new product introductions and continuous improvement activities;
Participate in the continuous improvement of vaccines and biologicals production processes and quality of products;
Supervise officers to comply with Good Manufacturing Practices (GMP) and Good Laboratory Practices (GLP);
Participate in the implementation of quality control procedures in laboratories in liaison with relevant functions;
Participate in research trials in collaboration with Research and Development department;
Participate diligently in various committees as shall be appointed or tasked from time to time;
Implement the section’s strategies, decisions and policies as communicated by the Assistant Manager fill and finish section;
Develop and maintain manual and digital SOPs, Batch Records, and logbook documentation with detail and accuracy in a timely manner;
Conduct sensitization and in-house training for new technologies and new products;
Compile periodic reports relating to vaccines and biologicals;
Conduct the timely and safe disposal of non-conforming products, reagents, and materials;
Review all reports for accuracy, relevance and presentation to the Assistant Manager fill and finish section in good time;
Review corrective and preventive actions and root cause analysis and generate reports;
Provide custody of professional and accountable documents;
Carry-out supply chain management procedures in liaison with relevant function for acquisition and maintenance of optimal production material stock;
Provide regular, thorough and prompt communication to the Assistant Manager fill and finish section on key technical, financial and administrative matters;
Support in the development of the section’s strategic plan, business plan and budgets;
Respond on production emergencies through shifts and ‘on-call’ and provide reports;
Implement all biosafety and biosecurity, health and safety guidelines in liaison with relevant functions;
Participate diligently in various committees as shall be appointed or tasked from time to time;
Undertake development, implementation, monitoring, and evaluation of the monthly, quarterly, and yearly production plans and schedules; and
Participate in the section’s expenditure and forecasting and development of the section’s budget and work plan.

Principal Engineer- Plant Engineering – 2 Posts

Job Purpose:

The Principal Engineer, Plant Engineering section shall coordinate all processing and engineering functions in the section to ensure efficient intake, processing, and dispatch of quality vaccines, biologicals, and other products through proper utilisation of machinery. Shall coordinate implementation of engineering strategies on technical issues and acquisition of new technology at KBI including the maintenance and calibration of all equipment and for general site maintenance. Shall also support the leadership, accountability and responsibility in the section to set up, test, and adjust manufacturing machinery or equipment, using any combination of electrical, electronic, mechanical, hydraulic, pneumatic, or computer technologies. This is in order to ensure efficient production of products, including vaccines, other biologicals, pharmaceuticals and other health product technologies at the right quantity, quality, cost and timely manner.

Requirements:

A minimum period of four (4) years in relevant work experience; and
Demonstrated merit and ability as reflected in work performance and results
Bachelor Degree in any of the following fields: Mechanical, Mechatronic, Chemical & Processing, Electrical & Electronics, Biomedical Engineering or its equivalent qualification from a recognized institution;
Professional membership to the Engineers Board of Kenya (EBK) or Institution of Engineers of Kenya (IEK);
Proven track record with leading safety and continuous improvement initiatives;

Job Specification

Key Competencies and skills

Analytical and conceptual skills;
Coach and mentor staff;
Good verbal and written communication skills;
Be a team player;
Attention to detail;
Persuasiveness;
Negotiation;
Influencing and leading;
Conflict management;
Adaptability;
Results-driven.
High emotional intelligence;
Organizational skills including planning, monitoring and controlling;
Interpersonal skills;
Ability to work under pressure;
Accountability; and
Integrity;

Key Duties & Responsibilities

Guide and advice on plant engineering matters in the section;
Coordinate implementation of policies, strategies, standards, procedures, and guidelines for the engineering and technical work performed by the section;
Liaise with the maintenance engineering section for scheduled and timely maintenance and repair of the Institute’s facilities and equipment/machinery;
Coordinate the planning, control, and management of the sections input materials, labour, and all other resources to ensure optimal utilization;
Promote high standards of integrity and transparency in all operations and related management practices;
Spearhead process improvement projects in the section and provide technical advice on Institute-wide engineering projects;
Manage and coordinate the timely preparation, dispatch and distribution of all section technical reports and board papers as required;
Prepare work plans, section budget and performance targets and oversee their full implementation;
Provide the required professional leadership to the processing and engineering team to ensure an environment of the highest standards of discipline, teamwork, and professionalism;
Manage, approve and maintain relevant documentation, records, SOPs, validation protocols report and respond to deviations jointly with Quality Assurance team;
Implement compliance with Occupational Safety and Health Act 2007 (OSHA) and Environmental management requirements;
Participate in the collaboration with Production, Marketing and Quality Assurance functions in the bio-production and packaging operations to ensure timely delivery of quality products;
Implement division’s strategies, decisions and policies as communicated by the Manager Engineering Services;
Identify needs and support the procurement and replenishment of processing and maintenance consumables for engineering, e.g., chemicals, packaging materials, and spare parts that meet specifications and quality standards;
Review all reports for accuracy, relevance and presentation to the Manager Engineering Services in good time;
Spearhead the preparation of standard operating procedures, equipment master list, and equipment qualification plan in the division;
Coordinate with other functional areas and external agencies for maintenance, machine breakdown, modification and calibration;
Monitor proper utilization, preventive maintenance and calibration of equipment and machinery according to schedule in liaison with relevant functional areas;
Promote Good Manufacturing Practices (GMP) by utilizing a focused risk-based approach to protect the critical areas and adhere to procedures and support good aseptic practices;
Liaise with relevant functional areas to undertake training needs assessment of engineering personnel and provide on-job training; and
Supervise and developing staff to create a cohesive and highly skilled team through effective mentoring, coaching, performance management, and communication.
Monitor outputs and validate the performance of engineering processes;
Record and report on personnel Key Performance Indicators;
Provide regular, thorough and prompt communication to the Assistant Manager Plant Engineering Section on key technical, financial and administrative matters in the section; and
Prepare the section’s strategic plan, business plan and budgets and submit to the Manager Engineering Services for review and approval;

Principal Engineering Technician- Maintenance Engineering

Job Purpose:

The Principal Engineering Technician, Maintenance Engineering section shall carry out all maintenance engineering functions in the section such as scheduled and breakdown maintenance of engineering equipment and plants. This includes checking, repairing, and servicing machinery, equipment, systems, and infrastructures. The officer shall support the leadership, accountability, responsibility and implementation of strategies in the section to maintain manufacturing machinery or equipment, using any combination of electrical, electronic, mechanical, hydraulic, pneumatic, or computer technologies. This is in order to ensure efficient production of products, including vaccines, other biologicals, pharmaceuticals and other health product technologies at the right quantity, quality, cost and timely manner.

Requirements:

At least eight (8) years relevant work experience;
Diploma in any of the following disciplines: Mechanical Engineering, Electrical and Electronic Engineering, Biomedical Engineering or equivalent qualification from a recognized institution;
Supervisory course lasting not less than two (2) weeks from a recognized institution;
Demonstrated merit and ability as reflected in work performance and results;
Proven track record with leading safety and continuous improvement initiatives;
Member of a professional body where applicable.

Job Specification

Key Competencies and skills

Analytical and conceptual skills;
Good verbal and written communication skills;
Be a team player;
Attention to details;
Persuasiveness;
Conflict management;
Adaptability;
Ability to work under pressure;
Results-driven; and
Sound decision-making skills.

Key Duties & Responsibilities

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Support in supervising officers to comply with Good Manufacturing Practices (GMP) and Good Laboratory Practices (GLP);
Carryout timely and effective maintenance activities of all factory equipment and machinery (Routine, preventive and corrective maintenance);
Implement compliance with Occupational Safety and Health Act 2007 (OSHA) and Environmental management requirements;
Participate in the collaboration with Production, Marketing and Quality Assurance functions in the bio-production and packaging operations to ensure timely delivery of quality products;
Carryout section’s strategies, decisions and policies as communicated by the Principal Engineer;
Participate in process improvement projects and provide technical advice on Institute wide maintenance engineering of projects;
Participate in the preparation of work plans, section budget and performance targets and support their full implementation;
Draft, seek approval, execute and maintain manual and digital SOPs, Batch Records, and logbook documentation with detail and accuracy in a timely manner;
Prepare standard operating procedures, equipment master list, and equipment qualification plan and present them to the Principal Engineer for review and approval;
Participate in collaboration with other functional areas and external agencies for maintenance, machine breakdown, modification and calibration;
Conduct proper utilization, preventive maintenance and calibration of equipment and machinery according to schedule in liaison with relevant functional areas;
Perform Good Manufacturing Practices (GMP) by utilizing a focused risk-based approach to protect the critical areas and adhere to procedures and support good aseptic practices;
Participate in liaison with relevant functional areas to undertake training needs assessment of engineering personnel and provide on-job training;
Participate in the development of staff to create a cohesive and highly skilled team through effective mentoring, coaching, performance management, and communication.
Execute assigned Key Performance Indicators;
Participate in the design of new equipment, equipment modifications and maintenance engineering plans to provide for new product introductions and continuous improvement activities;
Participate in the sensitization and in-house training for new maintenance engineering technologies and new equipment and machinery; and
Provide regular, thorough and prompt communication to the Principal Engineer, maintenance Engineering Section on key technical, financial and administrative matters in the section.

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General Manager, Research and Technology Transfer, KBI 2

General Manager, Production

Manager, Strategy and Planning

Manager, Human Resource and Administration

Manager, Marketing and Business Development

Manager, Finance and Accounts

Principal Accountant

Principal Supply Chain Management Officer

Principal, Product Quality Officer – Quality Control

Senior Human Resource Management Officer

Senior Engineer

Safety, Health and Environment Management Officer

Administration Officer

Information Communication & Technology Officer

Finance Officer

Accountant

Supply Chain Management Officer

Internal Auditor

Human Resource Officer

Driver II

Office Assistant I – 2 Posts

Manager, Production (Vaccines and Biologicals)

Manager, Engineering Services

Manager, Safety, Health and Environment Management

Assistant Manager, Vaccines & Biologicals – Fill & Finish

Principal Production Scientist, Vaccine and Biologicals- Fill and Finish – 2 Posts

Principal Engineer- Plant Engineering – 2 Posts

Principal Engineering Technician- Maintenance Engineering

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