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Finance Manager

Performance Objectives

Financial Management & Oversight

  • Provide leadership to the finance and accounting areas of the organization, proposing and implementing improvements in processes to increase efficiency
  • Provide useful financial insights to help make better decisions about formulating and executing strategy, and provide guidance and analysis to executive and operational management to improve results.
  • Maintain control of the following areas: general ledger, accounts payable, expense reports,  and payroll.
  • Prepare a variety of ad hoc financial scenarios as requested.
  • Ensure full compliance with Kenya Revenue Authority, NGO Board and returns requirements
  • Ensure accurate and timely financial reporting for decision making
  • Overall responsibility for maintenance of internal control systems
  • Collaborate and lead finance functions with Educate! team, especially with the budget owners/managers.
  • Provide finance support and collaborate closely with the operations team
  • Key contact with bank support personnel and Tax Advisors
  • Periodic meetings with the Regional Finance team (Managing Director and CFO) for all Educate! accounting needs and deliverables
  • Work in close collaboration with other contracted finance support teams

Financial Control & Accounting

  • Observe and implement all Educate! accounting systems, payments, bookkeeping, and statutory filing.
  • Ensure that all financial transactions are processed accurately, in a timely manner, and in accordance with generally accepted accounting principles through the Quickbooks system, identifying and correcting any variances.  
  • Develop, implement, and maintain processes and controls that are current best practices related to transaction processing.  
  • Manage, oversee, process (as appropriate), all of the following transactions: payroll, accounts payable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations.  
  • Perform month-end closing procedures, including account reconciliations, and updating schedules.  
  • Maintain an orderly accounting filing system 
  • Revenue management & improvement of payment systems

Financial Reporting

  • Ensure the monthly  budget balances report is up to date and shared with budget holders
  • Confirm expense codes on all requests as they are received, correct where necessary

through the budget manager.

  • Minimize the number of errors from the team through constant feedback and also in reporting.
  • Prepare and analyze accurate monthly financial and management reports, including; income statement, balance sheet, budget and variance, projections and forecast, and cash flow
  • Submit accurate, complete and timely management reports.
  • Coordinate the preparation of the audited financial statements and all tax returns
  • Reporting as needed to the regional finance team on Educate! financials

Budget Management

  • Involved in the preparation of periodic budgets and updates
  • Collaborate with budget managers by sharing budgets and providing support and clarity where needed
  • Ensure budgets are entered into the accounting system 
  • Ensure BVA reports are prepared and have clear explanations at month-end
  • Share monthly BVA reports with budget holders for ease of planning
  • Share quarterly BVA reports with clear explanations with Educate! 
  • Monitor the budget memos and update the approved budgets and Quickbooks with the Budget Memos where needed
  • Offer periodic training or refresher training to the teams aimed at improving financial management, discipline and accountability as stipulated in our policies and procedures.

Qualifications

  • Bachelor’s degree in accounting or finance. 
  • Certified public accountant (CPA, K) or ACCA qualification
  • Finance & Accounting experience working in a non-profit environment
  • Minimum of 7 years of finance and accounting experience, including finance, accounting, audit, and analysis (including gathering, evaluating, presenting, and reporting financial information to management and external stakeholders). 
  • Minimum of 3 years of managerial experience leading finance teams and cross-function collaborations. 
  • Proven experience handling $1+ Million annual budgets
  • Solid experience in coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting.  
  • Proficiency with QuickBooks Online and excellent Excel skills.
  • Entrepreneurial drive and proven ability to take ownership and lead the team’s combined learning.
  • Collaborative, data-oriented approach to problem-solving
  • Demonstrated ability to work in a self-directed manner, seeking out areas that need attention rather than being asked to look at specific problem areas.
  • Consistently asks for help and seeks advice from colleagues to let the best idea or process win.
  • Engaging and interactive communicator with a passion for coaching others
  • Passion for Educate! the mission is a must, but past work in education or youth development is not required. We value diverse perspectives and encourage applications from people with a variety of backgrounds. Background working with and promoting youth agenda in a non-profit set-up is an asset.

Terms

  • Position will be based in Kenya
  • Compensation will be competitive and based on experience. 
  • Position reports to the Managing Director, Kenya 
  • Preferred start date May 2022.

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