NGO, Non-Profit, Project Management, Program Develeopemet Jobs,
Regional Program Development Manager
POSITION SUMMARY :
- The Regional Program Development Manager (RPDM) reports to the Regional Program Director (RPD), with technical supervision of the Head of Program Development based in Washington DC.
- The RPDM will take on a rigorous leadership role as a thought leader working with RSO and GSO to set strategy for the region as well as to support and guide the country offices in various key aspects of developing and accessing funding for new programs, in addition to focusing on improving the consistency and quality of proposal development processes at country level.
- The RPDM will be responsible for working closely with the RPD and country offices on capture management , networking planning, leading on program design workshops for strategic proposals, coordinating proposal development among various departments, ensuring full packages ready for review at regional and global level , and managing contributing directly on proposal writing as necessary .
- The job holder will need to undertake short-term travel to support country programs in the development of large strategic bids and/or providing surge capacity if needed .
- This role will be critical to overall leadership and management of managing and reporting the ongoing and forecasted opportunities related to program development in the region and facilitate resource availability in coordination with GSO .
ESSENTIAL DUTIES AND RESPONSIBILITIES :
- Coordinate closely with the Global Program Development team, including participation in requested meetings and initiatives
- Coordinate closely with the RPDM for RI’s other region, Middle East, to support culture of harmonized approaches between regional teams
- Act as primary point of contact within the regional team supporting country teams with all aspects of the PD process
- In coordination with RPD and country teams, develop networking strategy and follow up accordingly on its implementation at CO-level and regional level
- Support the capacity development of regional and country teams in program development
- Support effective go/no-go decisions, including ensuring opportunities align with the country strategy and RI global strategy
- Undertake travel as required (short-term trips 10 days or less) in the pursuit of the above tasks
- Participate in strategy development sessions for region and country offices
- Participate in donor meetings at donor HQ and country levels as requested; participation in other meetings such as cluster meetings as requested
- Contribute to program design, for solicited and unsolicited programs, and for pilot and full-scale programs
- Manage/coordinate the preparation of funding proposals, including leading proposal writing and costing efforts across a broad range of donors and award amounts
- Ensure full/clean packages for review of global PD team and regional team before submission
- Work with the RPD and country teams to develop work plan for priority proposals
- Work with RPD, Regional MEAL Manager and country teams on needs assessment requirements for project proposals as necessary
- Track country and regional proposal efforts and report to RPD and Head of Program Development on status
- Ensure PD process is followed within submission deadlines
- In collaboration with country, regional and global team ensure Africa and Asia proposal development pipeline is accurate and up-to-date
- Work closely with regional and country teams on anticipating and mitigating programmatic and organizational risks related to program development and design of new projects
- Ensure partnerships with other organizations within proposals follow RI’s procedures, including teaming agreements and due diligence requirements are met prior to submission
- Support understanding of risks associated with taking on new donors
- Ensure cost-share/ contribution identification for proposals is clear and reasonable
- Work with country teams and Regional Finance Manager to ensure proposals align with the RI Common Cost Allocation Policy
- Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve
- Consistent with RI’s safeguarding and protection policies, ensure all people who come into contact with Relief International are as safe as possible
- Excellent written, verbal and interpersonal communication skills;
- Ability and willingness to travel to field offices;
- MA in international relations, business administration or other relevant field;
- 5 years minimum experience in INGO context, experience in Africa and/or Asia desired
- Ability to deal with multiple deadlines and competing priorities in a fast-paced environment
- Demonstrated experience with at least half of RI’s key donors: USAID – BHA, USDOS – PRM, ECHO and various UN agencies. Experience with EC and other development donors is desired.
- Proven success in grant writing, networking and liaising with country and global support staff
Grants and Compliance Coordinator
The Grants and Compliance Coordinator will be responsible for coordinating proposal development, donor reporting working with technical program managers and field staff. Additionally, working closely with the DCD – Programs, s/he will be responsible for programmatic and financial oversight of project work plans and budgets, nurturing synergies and cross-learning within the program and support functions by providing guidance on grants management and ensuring timely narrative and financial reporting in that is compliant with donor standards. H/She will be the custodian of all donor agreements ensuring the teams are well acquainted with the compliance issues for each donor
Position Responsibilities and Duties:
Grants Management (50%):
- Ensure the grants management is transparent and compliant with donor and Relief International’s regulations and procedures.
- Working with each Program Manager monitor all grants and ensure timely financial projections and reporting is completed in line with Relief International and donor templates
- Conduct monthly review of performance of all country grants against approved Resource Mobilization Tool that includes.
- Detailed Implementation Plan (DIP)
- Spending plan
- Procurement plan
- Human Resources Plan
- M&E Plan
- Ensure grants implementation is on time (target and budget) using effective grants management standards and systems.
- Create and maintain effective grant management information, documentation, compliance and tracking systems, in line with Relief International and donor standards and requirements
- Participate in grant opening and close-out process
- Manage sub-awards including due diligence, preparing teaming agreements and supporting negotiations with key partners.
Proposal Development and Reporting (50%)
- Lead the development of concept notes and proposals, in close coordination with the Senior Management Team and Technical Coordinators
- Provide country and field teams with operational and program compliance support as per RI and donor regulations and policies
- Lead first review of all draft proposals (includes proposal narrative and budgets) received from Technical Coordinators and Finance Manager before submission of proposal package to DCD-Programs.
- Coordinate and conduct first review of all donor reports (narrative and financial) received from Technical Coordinators before submission to DCD Programs
- Develop and maintain country reporting tracker
- Conduct capacity building to staff on proposal development and reporting
- Lead review and development of agreements (grant agreements, sub-agreements, MoUs, and other contractual documents) in close coordination with Programs and Support teams.
- Assist with contract negotiations as required.
- Maintain and update the grants and contracts database and enforce reporting requirements in collaboration with program and finance staff.
- Ensure appropriate registration (with donors and RI’s Grants and Contracting Unit) of project modifications
- Ensure timely submission of donor, RSO and GSO reports
- Take lead on planning of Go No Go meetings working closely with RSO/GSO PD teams
- in addition to monthly Remuneration, staff are entitled to following benefits
- Required Orientation two days prior to deployment date whenever possible
- International Medical Insurance
- Emergency Medical Evacuation insurance
- Accidental/Death Disability Insurance
- Accrual of 1.5 paid vacation day(s) per month; and 1 sick day per month
- Daily Post Differential allowance i.e. 20% of the base monthly salary.
- 25% Danger pay allowance aligned with RI Policy.
- Accrual of 5 R&R days every 5 weeks and $600 R&R travel stipend as per RI policy
- Relief International Shared Housing accommodation.
- Relocation Allowance for employees with a one-year contract or more based on RI policy
- If the employment contract is extended beyond one year of service, RI shall start contributing 3% of employee’s salary towards RI Sponsored Savings Plan based on RI policy
- Home Leave shall apply if the contract is extended beyond 12 months of service
- Economy Roundtrip Ticket as per RI policy
- Degree in international development, Humanitarian Assistance or similar field; Postgraduate Qualification preferred
- Minimum of three years relevant international working experience role with progressive responsibilities, ideally with an international NGO,
- Demonstrable experience and understanding of working with both US and EU donors, as well as the UN System (UNICEF, UNHCR etc.)
- Demonstrable experience of proposal development and reporting
- Demonstrable ability to prioritize and manage multiple tasks
- Str ong budgeting a nd f inancial forec asting skills, including experie nce in prep a ring implementation pl ans
- Excellent written and verbal communication skills
- Fluency in English, with exceptional English writing skills
- Experience and skills in networking and relations with donors, peer organizations, and faith-based and civil society partners. Understanding of partnership principles.
- Proficient in MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information and budget management systems, knowledge-sharing networks.
- Ab ility to work effectively in a f ast-paced, stressful environmen t. Must be flexible, willing to per form other duties a nd wo rk irregular hou rs