Catering, Confectionery , Procurement, Store-keeping, Supply Chain,
Food & Beverage Cost controller
Job Description
Reporting to the Chief accountant, responsibilities and essential job functions include but are not limited to the following:
- Auditing, reconciling, and analyzing the Hotel Daily revenues by ensuring night audit daily checks are done; packaging reconciliation, reviewing daily reports before they are circulated, ensuring revenue taxes are accounted for in accordance with the laws and regulations, ensuring daily banking’s are reconciled and any over-and shortages are investigated.
- Performing monthly end month procedures related to revenue by ensuring all the revenue and collections are reconciled.
- Examining all food, beverage and general items invoices, verifying quantities ordered and received against the order sheets and purchase orders.
- Comparing quoted prices to invoice prices.
- Verifying food, beverage and general items invoices on a selective basis and occasionally spot checking invoice unit costs to match them with the market quotation sheet.
- Totaling and coding invoices on a daily basis.
- Ensuring that all items requisitioned are properly accounted for by observing the requisitioning process.
- Reviewing total food and beverage requisitions for pricing and by extension accuracy.
- Maintaining cost percentages on a daily basis for both food and beverage and preparation of a daily report.
- Maintaining liquor storeroom perpetual inventory.
- Working with the Executive Chef to co-ordinate tracking of high cost items in the food area.
- Reconciling all food, beverage and general items’ cost deviations between requisitioned costs and physical inventory costs monthly.
- Updating menu costs quarterly for all outlets and meal periods.
- Observing storeroom and kitchen inventory procedures and acting when necessary.
- Supervising and assisting in taking physical inventories of all food and beverage.
- Performing closing duties relevant to the accounting of the revenue, food and beverage department.
- Pricing and extending all monthly food and beverage inventories.
- Debiting miscellaneous food cost deductions to proper ledger accounts and crediting food and beverage cost accounts so that both sides balance.
- Preparing preliminary food and beverage cost reports to summarise purchases.
- Preparing menu potentials by developing and compiling accurate menu abstracts.
- Developing potential cost of sales and future menu pricing adjustments with the Food and Beverage Manager.
- Checking merchandise received daily to determine that it conforms to weight, trim, and count specifications.
- Testing for suitable quality and accurate menu pricing by performing yield tests of specific products.
- Working closely with Food and Beverage Manager to develop menu pricing of food and beverage products.
- Ensuring daily inventory count for the Bar through Materials Control revenue import, any variances are investigated and brought to the attention of the Director of Finance.
- Preparing cost breakdowns of food and beverage.
- Insuring that items are prepared and stored as specified.
- Reviewing daily food production as it relates to cover forecasts to make sure that it is according to plan.
- Supporting a safe hotel by applying hotel regulations, and adhering to existing laws and regulations.
- Anticipating possible and probable hazards and conditions and acting to prevent them from happening.
- Maintaining the highest standards of personal hygiene, dress, uniform, appearance, body language and conduct
Qualifications
- More than 3 Years of Experience in the same field.
- Bachelor’s Degree Finance/Hospitality or Related Field.
- CPA Section 1
- Knowledge in Sun System, Opera Cloud, Materials Control & Symphony.
Purchasing Coordinator
Job Description
Reporting to the Purchasing Manager, responsibilities and essential job functions include but are not limited to the following:
- Consistently offering professional, engaging and friendly service
- Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
- Must be able to maintain good relationship with all departments to promote effective purchasing.
- Must have a commitment to follow all local and corporate policies and procedures as they relate to Audits.
- Work closely with the Chef and the Restaurant Managers to purchase the highest quality product while constantly searching for the lowest price.
- Ensure that all purchase order requests are properly completed and approved before a purchase order is prepared and the items are purchased.
- Ensure that all items received by the hotel are properly documented in accordance with Fairmont Hotels & Resorts purchasing and receiving procedures.
- Place daily food orders based on requirements, and ensure prompt delivery as requested within the prescribed receiving hours.
- Place weekly liquor, beer and wine orders as required.
- Generate purchase orders (or equivalent) and obtain authorization from the Controller and General manager prior to processing these orders.
- Participate as required in the monthly or quarterly count of food and beverage inventories as well as with the quarterly count of operating equipment, according to company policy.
- Ensure that there are sufficient expendable operating supplies on hand for each department by coordinating regular inventories with the storeroom personnel and /or department heads.
- Distribute a copy of the purchase orders to the receiving department, if this process is not electronic, to ensure accurate receiving and distribution of goods.
- Assist the Accounts Payable Clerk in researching any discrepancies on invoices.
- Establish and maintain par stocks on all inventoried items, keeping in mind that inventory levels must be kept as low as possible without compromising the efficiency of the hotel.
- Coordinate and participate as necessary in all month-end or quarterly inventories of food, beverage, operating equipment and supplies.
Qualifications
- · At least 2 years of experience in a similar role is an asset.
- · A diploma in Purchasing or Supplies management.