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Storekeeper, G4, Kakuma (153402)

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
 

Language: Fluency in English and Kiswahili. 

(NOTE: Average minimum salary 200K working as a Project Manager, Monitoring and Evaluation Officer, Consultant, Financial Advisor, Technical adviso. Massive 2021 recruitment conducted by Government, Counties, NGOs, UN, UNDP, World Bank, international development community, UNESCO, WHO, USAID. Get the details click here)

Work Experience: At least 4 years progressively responsible work expereince in warehousing, logistics, supply-chain handling receipt/dispatch and verification of commodities, warehouse supervision and commodity reconcilliation. 

Knowledge & Skills;

  • Experience using logistics databases to extract routine reports.
  • Experience in managing warehouses with Food and Non-Food Items.
  • Experience in managing inventories.
  • Experience in processing invoices.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Effectively receive/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
2. Prepare, verify and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements.
3. Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
4. Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
5. Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.
6. Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.
7. Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.

TERMS AND CONDITIONS

  • Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
  • The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
  • WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways. 
  • All employment is decided on the basis of qualifications and merit.
  • Applicants profile MUST match the C.V attached. Any discrepancies between the C.V and the profile will lead to automatic disqualification.
  • The deadline for application is 28 November 2021. 

Procurement Officer, NOB – Nairobi. (153945)

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KEY ACCOUNTABILITIES (not all-inclusive)

1. Contribute towards the development of procurement plans and processes ensuring compliance with wider procurement policies and WFP standards.
2. Support or manage procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes to contributing to successful procurement of food and non-food commodities or services.
3. Track and analyse data to provide recommendations for process improvement.
4. Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
5. Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
6. Work in close collaboration with internal counterparts and external partners including suppliers, superintendents, companies, etc to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
7. Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials.
8. Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
9. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed goods and services to affected areas at the onset of the crisis.
10. Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
11. Other responsibilities as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field. Applicants with a first University degree in Procurement related field with two (2) additional years of related work experience or trainings/courses will be considered.

Work Experience: Five years or more postgraduate progressive professional (managerial) experience in procurement or related field with a minimum of 2 years in a leadership role.

Language: Fluency (level C) in English language and the duty station’s language.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience with procurement activities (Vendor Management, Commodity/Product/Service Intelligence, Systems & Reporting, Tendering and Contracting and Ethics and Compliance etc.).
• Experience conducting cost analysis.
• Experience working with vendors or other partners.

Deadline for receiving applications: 6 December 2021

Finance Assistant ,Service Contract SC5 (equivalent to G5) (154030)

Education: Bachelor’s degree in Finance, Business Administration, Accounting or related fields

Working Experience: one or more years of progressively responsible work experience in finance and budgeting field.

Language: Fluency in both oral and written English. Intermediate knowledge of other UN language would be an advantage.

KEY ACCOUNTABILITIES (not all-inclusive)

What you will do:

  • Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules, and regulations.
  • Monitor monthly expenditure forecasts and provide expenditure reports to facilitate informed decision-making.
  • Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
  • Perform bank reconciliations for the regional bureau accounts and action of reconciliation issues.
  • Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
  • Monitor and record all expenses in line with the approved budget to ensure that correct expenditure costs are charged and payments to external suppliers and other supplier invoices are processed in a timely manner.
  • Monitor and reconcile the Regional Bureau Invoice tracking system by ensuring weekly reports are issued to spending unit focal points and flag any system issues that require escalation.

KEY ACCOUNTABILITIES: Cont

  • Maintenance of the finance physical and digital repository files.
  • Support with the vendor reconciliation process. Initiate the vendor circularization process, follow up for responses and manage discrepancies.
  • Preparation of the consolidated country offices monthly management closure reports (MMC) and follow up with regional bureau management approval process and submission to headquarters.
  • Coordinate and review of the quarterly external auditors’ inputs from country offices and follow up on incomplete details with respective Country Offices.
  • Support with the regional coordination for the vendors record review exercise to ensure timely compliance.
  • Perform any other duties as required.

TERMS AND CONDITIONS

Type of Contract: Service Contract, SC5 ( equivalent to G5)

Duty Station: Nairobi Regional Bureau , Kenya

Contract Duration: 12 months-Renewable

2nd December 2021

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