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Open Vacancies at Mount Kenya University

Open Vacancies at Mount Kenya University

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Mount Kenya University Jobs, 5 Open Positions

About

  • Mount Kenya University (MKU) is a Chartered and ISO 9001:2015 certified University committed to a broad-based, holistic and inclusive system of education. The University is a member of the Inter-University Council of East Africa as well as the Association of Commonwealth Universities. The University student population consists of privately and Government sponsored students. It has a dynamic, comprehensive and high quality academic and vocational training system. The University has linkages with similar and reputable institutions.
  • MKU has its main campus in Thika and other campuses in Nairobi, Mombasa and Nakuru. Its Open Distance and Electronic Learning (ODeL) centres are located in major towns in Kenya and in Burundi, Somaliland and Uganda. It has established Equip Africa College of Medical and Health Sciences – an accredited TVET institution offering courses in the field of Health Sciences in Kitale. The University also operates MKU Kigali, a cross-border campus based in the Republic of Rwanda.
  • MKU invites applications from suitably qualified and experienced persons with impeccable track record in Human Resource Management to fill the following positions;
  1. Manager (employee resourcing & development)
  2. Manager (employee relations, welfare & reward management)
  3. Senior human resource officer (recruitment & development)
  4. Human resource officer (administration & records management)
  5. Human resource assistant (human resource services)

Terms and Conditions of Service:

  • Successful candidates shall be offered a competitive remuneration package in accordance with the Mount Kenya University terms and conditions of service.

Applications Requirements /Procedure

  • Suitably qualified candidates should apply in confidence through the email address below attaching a detailed Curriculum Vitae (CV) that clearly indicates the names, telephone contacts and addresses of three referees.
  • Please note that only email (softcopy) applications sent to recruitment@mku.ac.ke on or before 14th August 2020 will be considered for evaluation.

(NOTE:Average minimum salary 200K working as a Project Manager, Monitoring and Evaluation Officer, Consultant, Financial Advisor, Technical adviso. Massive 2020 recruitment conducted by Government, Counties, NGOs, UN, UNDP, World Bank, international development community, UNESCO, WHO, USAID.Get the details here)

Notice:

  • Mount Kenya University is an equal opportunity employer.
  • Any form of canvassing by any candidate will lead to disqualification.
  • Only short listed candidates will be contacted.
  • Candidates invited to attend formal interviews must produce original copies of attached documents during the interview sessions.

Detailed vacancy information 

  1. MANAGER (EMPLOYEE RESOURCING & DEVELOPMENT)

Job Summary:

  • Conduct Monthly/ Quarterly/ Bi-annual or annual reviews of staffing levels in every section to determine the best human resource strategy prior to recruitment.
  • Cross-examine staff establishments received from the Academic and Administration Planning and Institutional Advancement Divisions prior to submission to the University Management Board.
  • Ensure the University obtains and retains the human resources it needs in line with the University’s policies and procedures.
  • Ensure that the turnaround time for filling of vacancies created through separation of staff is practical to enhance business continuity.
  • Effectively manage the recruitment and selection process.
  • Promote equality and diversity as part of the university culture in recruitment.
  • Facilitate all interviews for staff promotion in consultation with the respective process owners in line with the University Statutes and Schedules.
  • Create, organize, plan, and present various forms of on-boarding, orientation, and skills training for employees ensuring submission of induction reports to enable continuous improvement.
  • Assesses training and development needs through surveys, interviews, focus groups, and communication with section heads on a regular basis to develop new training programs or modify and improve existing ones.
  • Develop and implement staff training and development programs and budgets.
  • In liaison with the Performance Management Committee, implement the performance management system by ensuring that performance across the University is deliberately planned, monitored and evaluated.
  • Coordinate staff performance appraisals across the campuses and ensure that the necessary remedies are implemented.
  • Ensure employee potential is maximized by encouraging cross-team activities and participation in coaching and mentorship programmes.
  • Advise staff members on career development matters in line with the University’s Schemes of Service.
  • Guide staff on all training procedures including application, bonding, progress reports and study leave.
  • Develop a knowledge management plan to promote data literacy and enable knowledge sharing and collaboration within the University.
  • Develop succession planning programs and strategies aimed at creating a pool of trained workers for advancement to key positions with the intention of safeguarding the University against any contingencies relating to the exit of key staff.
  • Perform any other duty as may be assigned by the immediate supervisor.

Position Requirements:

  • Holder of a Master’s degree in Human Resource Management (HRM) or equivalent from a recognized University.
  • 5 years’ experience in Administration at the University level or at a similar position in a recognized institution.

Skills and Core Competences:

  • Possess effective communication, persuasive and interpersonal skills, as well as logical and sound decision making ability;
  • Possess strong strategic planning and change management skills;
  • Capacity to work under pressure to meet strict deadlines;
  • Possess firm, fair and transparent management style; and
  • Be a creative, ethical, innovative and transformative leader
  1. MANAGER (EMPLOYEE RELATIONS, WELFARE & REWARD MANAGEMENT)

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Job Summary:

  • Review and create consistent, equitable and competitive total compensation and benefits policies and guidelines that are aligned to the University’s culture and changing business needs.
  • Ensure the University’s compensation practices are in compliance with relevant laws and regulations.
  • Create and analyze job descriptions, job evaluations and job classifications.
  • Conduct regular market surveys and benchmarking to define benchmarks and guide policy formulation.
  • Effectively manage employee benefits, that is, medical insurance, gratuity/final dues, staff leave and provident fund.
  • Process staff member’s loans in compliance with the Employment Act, 2007
  • Assess employee needs by conducting organizational surveys to find out what motivates and engages employees.
  • Manage the staff welfare scheme through facilitation of relevant staff welfare kitty payments and University bereavement entitlement for bereaved staff.
  • Provide advice and guidance on all the employee relations aspects of pay and reward projects, changes to pay related terms and conditions of employment, pay reviews and their implementation.
  • Prepare the annual budget for the Human Resource directorate.
  • Deploy effective communication strategies that ensure staff are aware of their remuneration and benefits.
  • Develop a progressive, business focused employee relations strategy that meets the current and future needs of the University.
  • Identify and implement positive employee relations programmes, in consultation with the relevant stakeholder groups, that will lead to a more efficient and motivated workforce.
  • Provide responsive and high quality support, training and advice to section heads to ensure the appropriate management of all employee relations issues including change management, grievances, poor performance and disciplinary action.
  • Manage effectively all grievances, litigation and employment tribunal cases for the University.
  • Respond to any legal litigation to ensure both the credibility and integrity of the University is not compromised.
  • Develop and review employment policies and procedures in line with relevant employment legislation.
  • Ensure compliance with the Quality Management System in the Directorate in line with the requirements of ISO 9001:2015.
  • Work in liaison with the OSHA department to maintain safety standards in the University in compliance with OSHA Act, 2007.
  • Perform any other duty as may be assigned by the immediate supervisor.

 Position Requirements:

  • Holder of a Master’s degree in Human Resource Management (HRM) or equivalent from a recognized University.
  • 5 years’ experience in Administration at the University level or at a similar position in a recognized institution.

Skills and Core Competences:

  • Possess effective communication, persuasive and interpersonal skills, as well as logical and sound decision making ability;
  • Possess strong strategic planning and change management skills;
  • Capacity to work under pressure to meet strict deadlines;
  • Possess firm, fair and transparent management style; and
  • Be a creative, ethical, innovative and transformative leader
  1. SENIOR HUMAN RESOURCE OFFICER (RECRUITMENT & DEVELOPMENT)

Job Summary:

  • Be actively involved in the recruitment activities by preparing job descriptions, job advertisements, managing the recruitment database, recruitment and hiring process.
  • Effectively conduct placement ensuring that new employees have complied with and submitted all the requirements for onboarding.
  • Conduct background checks and authentication of certificates to facilitate decision making during confirmation.
  • Preparation of employment contracts for Fulltime staff, Associate faculty, Adjunct Faculty and External Examiners letters or any other category of staff as approved by the University Management or Senate.
  • Provide feedback to interviewed candidates upon conclusion of the selection exercise.
  • Initiate the performance evaluation process for staff whose contracts are due for renewal for consideration of respective recommendations by the University Management Board.
  • Preparation of contracts that have been approved by the University’s Management Board.
  • Develop and review training evaluation instruments and evaluate the effectiveness of training programs, including instructors, providing recommendations for improvement.
  • Liaise with the instructors and develop and organize training manuals, multimedia visual aids, and other educational materials.
  • Schedule participants into training sessions and follow-up to submission of training reports.
  • Maintain staff training records and a skills inventory for the University.
  • Perform any other duty as may be assigned by the immediate supervisor.

Position Requirements:

  • Holder of a Bachelor’s degree in Human Resource Management (HRM) or equivalent from a recognized University.
  • 5 years’ experience at the University level or at a similar position in a recognized institution.

Skills and Core Competences:

  • Possess effective communication, persuasive and interpersonal skills, as well as logical and sound decision making ability;
  • Possess human resource management knowledge and expertise;
  • Capacity to work under pressure to meet strict deadlines;
  1. HUMAN RESOURCE OFFICER (ADMINISTRATION & RECORDS MANAGEMENT)

Job Summary:

  • Providing effective front line customer service on human resource related issues.
  • Issuance of documents from the Human Resource Directorate to concerned staff and effecting the same in the physical file and in the HRMIS.
  • Ensure timely implementation of the University Management resolutions for updating of records and facilitation of payroll instructions.
  • Review and recommend areas of automation within the Human Resource Management Information System for improved human resource services across the University.
  • Generate reports from the Human Resource Management Information system as required to facilitate decision making by the University management.
  • Organize and maintain all records of all categories of staff i.e. Fulltime, Contract, Temporal Associate and Adjunct Faculty, External Examiners or any other category of staff approved by the University Management.
  • Perform quarterly HR file audits to ensure that all required documents are in employee files as per Quality Management System (QMS) guidelines.
  • Updating the internal Human Resource Management Information System (HRMIS) database.
  • Perform any other duty as may be assigned by the immediate supervisor.

Position Requirements:

  • Holder of a Bachelor’s degree in Human Resource Management (HRM) or equivalent from a recognized University.
  • 3 years’ experience at the University level or at a similar position in a recognized institution.

Skills and Core Competences:

  • Possess effective communication, persuasive and interpersonal skills, as well as logical and sound decision making ability;
  • Possess human resource management knowledge and expertise, especially on HRMIS;
  • Should be a self-starter, self-motivated and self-controlled
  • A team player with strong follow-up skills
  • Capacity to work under pressure to meet strict deadlines;
  1. HUMAN RESOURCE ASSISTANT (HUMAN RESOURCE SERVICES)

Job Summary:

  • Assist with day to day operations of the HR functions and duties.
  • Assist in the management of interns and students on attachment at the University in accordance with the requests received from the departments and directorates in need.
  • Assist in the onboarding process of interns and attachés across all campuses.
  • Assist in management of payroll by providing relevant employee information from the directorate.
  • Assisting in preparation of human resource documents relating to appointment, contract renewal, transfers in line with University Management Board resolutions.
  • Assist in the management of leave and medical records.
  • Generate regular reports on employees whose contracts are to expire by the 5th of every month.
  • Receive and compile exit interview forms for data analysis.
  • Provide clerical and administrative support to both employees and the HR directorate.
  • Deal with employee requests regarding human resources issues, rules, and regulations.
  • Perform any other duty as may be assigned by the immediate supervisor.

Position Requirements:

  • Holder of a Bachelor’s degree in Human Resource Management (HRM) or equivalent from a recognized University.

OR

  • Higher Diploma in Human Resource Management or relevant area of specialization
  • 3 years’ experience at the University level or at a similar position in a recognized institution.

Skills and Core Competences:

  • Proficiency in all MS Office packages and Human Resource Information System.
  • Experience in labour laws, procedures and policies.
  • Good attention to detail.
  • Good interpersonal skills with proven ability to relate to the internal customers.
  • Ability to work and deliver to deadlines.

Mount Kenya University

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