Vacancies at Syngenta

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Administrative Job, Career Opportunities, Latest Jobs,

Administrator

The job holder provides administrative support to employees, receive and direct all calls and visitors to respective staff.

Accountability

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Administrative duties

  • Receive incoming calls and respond to general queries.
  • Create and maintain a database of key contacts both internal and external for effective communication.
  • Receive and screen visitors and direct them to the respective staff. Ensure cleanliness and good presentation of the office area, meeting rooms and its environs.
  • Receive general incoming mails and dispatch them. In addition, record all incoming and outgoing correspondences and channel them to respective staff.
  • In-charge of requisition of stationery items.
  • Assist in the preparation of the monthly kitchen budget and shop for kitchen beverages.
  • Arranges hotel bookings and transfers for incoming visitors.
  • Organize staff travel to ensure all relevant documentations are in place and in line with relevant consular requirements. Secures cost effective and convenient flights for staff.
  • Maintain departmental administrative files and correspondences- to ensure information is readily available.
  • Ensures that all doors are locked and takes custody of the keys and keeps track of their movement.
  • Assist in the day to day running of the kitchen and the laundry operations for Pollen main.
  • Prepares visitors’ schedules, communicates and organizes for their meals and other logistics including transport and accommodation.
  • Facilitates business meetings within and without the Pollen organization-Regional boardroom and confirming set up with external providers.
  • Follow up of telephone faults and repairs with relevant parties.

Secretarial duties

  • Provide secretarial and administrative services such as typing reports, printing and photocopying.
  • Provide secretarial support to Heads of Department.
  • Assist in opening and maintaining of files and records.
  • Facilitates business meetings within and without the organization for both Pollen Veg & Main.

Other duties

  • Ensure newspapers are delivered on a timely basis and the flowers are watered regularly.
  • Liaising with HR/clinic on employees’ sick offs and updating the relevant supervisors accordingly to ensure master roll reflects accurate information.
  • Ensuring employees at veg have sort for relevant authorization before leaving the company premises.
  • Leave Management: Updates and maintain leave schedule for General workers and Junior Supervisors and ensures implementation accordingly and reporting absenteeism and labor figures on weekly basis to HR.
  • Manages and updates the notice boards in the P & S Section
  • Takes minutes in various company meetings, disseminates, and makes follow ups on the action.
  • Ensure that phyto (GSPP) protocols and HSE rules are observed at all times.

Knowledge Skills & Experience

Qualifications

  • Diploma holder in administration/business or Secretarial studies.
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Experience

  • At least two to three years of relevant working experience in an administrative position.

Additional Skills

  • Computer literacy skills.
  • Strong organizational skills and ability to work under pressure
  • Exceptional commitment to accuracy and attention to detail
  • Ability to multi-task and to prioritize work amidst competing demands
  • Excellent written and oral communication skills
  • Strong interpersonal skills; courtesy, tact, patience and team orientation
  • A strong administrative and systems orientation
  • Telephone handling skills and general office etiquette.

Graduate Trainee

Role purpose

To support various production activities including growing, fertigation, harvesting

Accountabilities

  • Uphold compliance to Phyto-sanitary requirements at all time.
  • Enforces/observe HSE rules and regulations and champions the implementation of the Syngenta HSE policy in all operations.
  • Support all production processes for learning and exposure
  • Attend tasks & projects allocated from time to time

Qualifications

Knowledge, experience & capabilities

  • A degree in Horticulture / Agriculture or its equivalent
  • Relevant work experience (Growing Ornamental crops in a greenhouse setting) will be an added advantage.
  • Data entry and analytical skills
  • Good interpersonal and communication skills.
  • Demonstrate experience in Microsoft Office with excellent organizational skills.
  • Good problem-solving skills.

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