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Associate Field Security Officer

The Associate Field Security Officer manages and supports all activities pertaining to staff security and security for persons of concern. The incumbent is supervised by a Senior Officer who defines the objectives and provides general guidance. The incumbent contacts are predominant with other UN agencies, implementing partners and Government departments on relevant subject matters at the working level. The duty of the incumbent is to support, develop plans and monitor the management of security issues.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

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Duties

  • Advise and support the Representative or Head of Office in managing staff safety and security of UNHCR staff, partners, operations, premises and refugees or persons of concern.
  • Undertake periodic security assessments in close co-operation with UNHCR senior staff members and interagency partners.
  • Evaluate existing security measures to determine their appropriateness and identify areas needing improvement.  Follow up with actions to oversee or implement those improvements.
  • Advise on and assist in ensuring compliance with standards established through the Security Risk Management process.
  • Assist in the development of plans for evacuation, medical evacuation and other contingencies. 
  • In cooperation with UNHCR senior staff members, assist in ensuring that security measures are fully integrated into operational planning, including budgetary provisions, at the earliest stages of development.
  • Participate programme activities to advise on programme criticality.
  • As a member of a multi-functional team, contribute to efforts to ensure the physical protection and security of refugees and other persons of concern.
  • Develop and maintain relationships with security-related actors, including host government law enforcement authorities and partner agencies.
  • Maintain cooperation with staff of the UN Department of Safety and Security (UNDSS).  
  • Cooperate in security assessments and planning and supporting interagency processes. 
  • Support UNHCR staff serving as members of the country Security Management Team (SMT), or Area Security Management Team (ASMT), Area Security Coordinators (ASC) and Wardens.
  • Provide country-relevant security advice and training to UNHCR staff, and where appropriate, to staff of NGOs and implementing partners in areas including, inter alia, preparation for and conduct of road missions, radio telecommunications, immediate actions upon detection of explosive devices or other dangers, hostage survival and other critical incidents.
  • Conduct rehearsals and practical exercises to ensure that staff are familiar with contingency plans and can implement them confidently in an emergency.
  • Prepare periodic reports on security in accordance with UN and UNHCR standard operating procedures, sharing with managers in the country of assignment and, as appropriate, FSS.
  • Maintain linkages with the Staff Welfare Section, and the Medical Service, referring cases as required in consultation with the staff member¿s supervisor.
  • Undertake other security-related functions or responsibilities.
  • Provide security-related advice, in written and oral form, to the manager and other staff.
  • Advise on, and upon approval, implement, needed mitigating measures.
  • Participate in criticality assessments.
  • Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

  • For P2/NOB 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

Field(s) of Education

  • Military or Police academy or other relevant field.
  • Certificates and/or Licenses
  • Security Management
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Relevant Job Experience

Desirable:

  • Relevant trainings an asset (first aid, etc.) Ability to establish working networks with law enforcements and other security actors.

Functional Skills

  • FS-Security Risk Management
  • FS-National Law Enforcement Agency
  • FS-National Security Forces
  • FS-Security Analysis
  • IT-Computer Literacy
  • FS-Security Planning

Litigation Associate (Registration)

In Kakuma, RAS and UNHCR registration activities have been `unified¿ and are being conducted by UNHCR/RAS personnel with the technical support of UNHCR staff at different field posts. The Litigation Associate is a member of the UNHCR DIMA Unit and works with the Registration team. The Litigation Associate is responsible for supporting all activities related to registration, and with ensuring that registration is effectively used for the identification of specific protection needs, for the management of operations, and for the achievement of durable solutions.

Depending on the size and structure of the Office, the Litigation Associate may provide day-to-day supervision, direction and support to UNHCR staff engaged in registration and related activities (including Reception, Filing and Data Management staff), and monitors the efficiency and quality of registration processes, identity and entitlement documentation activities and population data management. The Litigation Associate collaborates closely with Protection, Programme, Operational Data Management and Information Management colleagues as well as with Government authorities and partners on the provision of quality population data for the delivery of registration activities.

Purpose and Scope of Assignment

  • Assist in the implementation of registration strategies and methodologies for populations of concern.
  • Assist in the supervision and daily running of registration team activities, where required.
  • Conduct registration interviews when required in accordance with registration standards and guidance.
  • Provide counselling to, and responds to queries from, asylum seekers and refugees regarding UNHCR’s registration procedures and their rights and entitlements.
  • Maintain accurate and up-to date records and data related to all registration cases.
  • Identify persons with specific needs and ensure timely referral to protection follow-up as required.
  • Collaborate with protection staff and/or partners in the delivery of assistance and programming, including provision of identity and entitlement documentation.
  • Draft correspondence and reports relating to registration activities in the operation, when required
  • Provide statistics and draft reports related to registration data, as requested.
  • Perform other related duties as required. the required language competencies.

Monitoring and Progress Controls

  • Build and maintain effective interfaces with communities of concern, local authorities and protection and assistance partners.
  • UNHCR¿s policies, standards and procedures are constantly and coherently applied.
  • UNHCR’s Registration Standard Operating Procedures (SOPs) are implemented in accordance with relevant UNHCR standards and policies.
  • Persons of concern have fair and transparent access to registration procedures.

Qualifications and Experience

Education

  • Completion of Secondary School with post-secondary training/certificate in social sciences, statistics, mathematics, information technology, or related fields.
  • Good computer skills, particularly in data management.

Work Experience

  • Prior experience in working with Government and partners.
  • Proven communication skills, both oral and written, proven capacity building skills, and demonstrated knowledge of community communication and engagement approaches are required.
  • Knowledge in AIM, KOBO, Freshdesk, and KASI.
  • Minimum 6 years of relevant professional job experience.

Core Competencies

  • Accountability
  • Communication
  • Organizational Awareness
  • Teamwork & Collaboration
  • Commitment to Continuous Learning
  • Client & Result Orientation

Desired Cross-Functional Competencies

  • Analytical Thinking
  • Negotiation and Conflict Resolution
  • Planning and Organizing
  • Stakeholder Management

Desired Managerial Competencies

  • Judgement and Decision Making
  • Empowering Others
  • Managing Resources

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