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Monitoring, Evaluation, Accountability & Learning Grant Officer
Key Responsibilities:
Project Planning
- Take lead in the design and implementation of a monitoring framework to track delivery against program objectives.
- Developing internal reporting schedules & templates, clarifying what level of information is needed and where, with key responsibilities assigned, and reviewing proposals, with a particular focus on checking log frames and ensuring indicators are SMART
- Review and update log frames, M&E Plans, Project indicators and periodic targets and detailed implementation plans.
- Support develop clear and implementable work break down structure for respective activities
- Identify and document the project geographical coverage and produce a RS/GIS activity /Project map.
- Ensure realistic scheduling of Program activities and budgets.
- Participating in the development of tools and guidelines for data collection, collation and reporting, with a focus on establishing Output and outcome Tracking, systemically checking data for quality, accuracy, and consistency, and providing feedback as necessary;
- Contribute to the design of MEAL methodology and child-focused indicators by the project team, and to the promotion of child participation in M&E planning and accountability.
- Provide support and participate in project design (assessments baseline surveys) and in the production of well-designed Disaster Management proposals that are LEAP aligned and reflective of community needs and contexts.
Project Assessment, Monitoring, Reporting & Evaluation
- Provide technical leadership in implementing/mainstreaming the project M&E system to the existing M&E system in WVK.
- Monitor project implementation levels across three Counties and report progress, impact and best practices.
- Provide support in the maintenance of a comprehensive and updated database for OFDA Grant and DMT Projects.
- Provide technical leadership in carrying out baseline assessments, and end of project review across the three counties of the project sites
- Support development of ToR in collaboration with other project teams and identify specific data requirements
- Use process, output level quality benchmarks as reference to undertake field monitoring visits, focusing on programme quality aspects, discuss with relevant staff and share reports with relevant colleagues.
- Take charge of collating and analyzing data and synthesizing information, updating the monitoring matrix and other monitoring tools in place.
- Ensure timely analysis of monitoring data and dissemination to key stakeholders for management decision making.
- Follow up with project teams on programme quality improvement action plans. Ensure action points are followed up and relevant measures taken and incorporated into programming.
- Designing situation analysis, needs and baseline/end line assessments, external reviews, evaluations and documentation, and identifying resources, including technical resources, both within WVI and externally.
- Support the implementation of processes to review the quality of existing project data, information collection methods and the suitability of the existing data for the provision of sound baseline information.
- Representing the principles and work of WV to donors, Government, Media and other humanitarian stakeholders.
- Ensure established linkages between the M&E system of the project and the Humanitarian accountability requirements.
- Timely submission of monthly situational report
- Always ensure to store collected data securely as per policies relating to data protection for the project
- Coordinate project reflection and learning sessions in conjunction with other grant staff and project partners.
- Disseminate all project information related to M&E to staff and partners across the three counties
- Ensure Project alignment to the donors and support office evaluation protocols and methodological tools
Database Management
- Provide MIS content/requirements and feedback to project team and document progress on indicators/achievement of targets (Logical Framework Approach – LFA) using Indicator Tracking Tables (ITT)
- Support the development of systems and processes for the implementation of M&E policy and procedure based on WV best practice, developing frameworks to integrate impact assessment and learning and knowledge management into the programme and project cycle;
- Plan tracking for Project indicators of strategic relevance from secondary and primary data, with partners and communities
- Maintain a tracking spreadsheet for M&E activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate.
- Compile, consolidate and analyze quantitative and qualitative project data and contribute into subsequent reporting through monthly MEAL reports, updates, successes and issues from the MEAL tracking tools.
- Review of reports and ensure alignment with LEAP and donor standards and are timely submitted.
- Ensure the development, contextualization and refining of M&E tools and resources needed to implement humanitarian accountability issues.
- Take lead in the analysis of data collected under the monitoring framework for assessment of progress and areas for improvement.
- Support remote sensing and GIS Mapping of Program activities, Outputs and Beneficiaries in all the Counties
- Ensure the appropriate use of information management systems in compliance with WV Kenya, GoK, and OFDA and in line with partnership agreements.
Networking, Collaboration & Accountability
- Network and collaborate with relevant partners, and represent World Vision in Interagency Working Group Meetings
- Coordinate with external stakeholders including, but not limited to, academia, NGOs, Government, and Private Sector in order to advance the learning goal of the project
- Ensure sensitive complaints collection and handling through development of functional systems within the project
- Ensure accountability assessments are conducted and capacity of staff built to undertake accountability assessments.
- Ensure effective community complaints response mechanisms in collaboration with communities are developed and functional
- Comply with and promote WV policies such as Child Safeguarding, Whistle blower and Fraud.
Learning, Documentation & Capacity Development
- Ensure continuous learning and documentation of lessons learnt and best practices for program design, monitoring and evaluation frameworks related to emergency response.
- Coordinate the sharing of learning related to MEAL practices across offices and provide support when internal/external reviews, evaluations, and lessons learned exercises should be employed.
- Support the development of project case studies, human interest stories, documentaries and other related materials
- Organize/ project learning events to document lessons learnt, good practices and areas of improvement.
- Ensure that lessons learnt and reports are documented (printed, visual) and published for sharing with the donor and other partners and proactively share information and learning with internal and external stakeholders
- Develop capacity building plans and support WV and partners in building their capacity in M&E, Core Humanitarian Standards (CHS) and in the management of information systems, development of required formats, key indicators, needs assessments, frameworks for evaluation, qualitative documentation of outcomes and impact of projects.
Project Management
- Ensure timely implementation of projects and follow up on deliverable completion of work plans and budgets, ensuring due dates are met
- Liaising with the relevant units/departments to ensure the completion of activities and documentation to support the procurement plans of the project
- Assist in ensuring effective communication within administration team and logistics
- Coordinating with partners on implementation of the project
- Create a list of electronic project documentation/files including reports, approvals and any other relevant documentation for historical record
- Ensure adherence to donor and WV policies and standards and regulations
- Provide overall leadership, coordination, management and administrative support in the absence of the Project Manager.
Other Duties
- Any other duties as assigned by the supervisor
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
- Background of implementing effective M&E systems and/or accountability mechanisms in emergency responses
- Proven technical ability around M&E (i.e. experience in Data collection on the Open data kit plat form and other mobile based applications, ability to conduct data analysis and interpretation)
- Demonstrable track-record in data tracking and evaluation, with the ability to support staff and partners on M&E methodology and analyze and disseminate information to a range of stakeholder audiences internally and externally;
- Well-developed research, analytical (qualitative and quantitative), documentation, report-writing and strategic planning skills, with particular competency in participatory research methods;
- Computer literacy, particularly in Word, Excel, and PowerPoint;
- Working knowledge of data/statistical programmes e.g. SPSS, Stata etc
- Must have a minimum of a Bachelor’s degree in Social sciences, Monitoring and Evaluation or Project management, Statistics or related discipline from a recognized University.
- Minimum four years practical experience in M&E system coordination/ implementation in a large international non-governmental organization or other international relief/development body;
- Experience in working on donor funded programs and experience with USAID/OFDA donor funded projects is an added advantage.
- Demonstrates personal integrity and trustworthiness
- Ability to conceptualize and put into practice well researched initiatives
- Demonstrated understanding of quality assurance systems, and continuous improvement, with particular emphasis on integration of accountability measures into all aspects of the project cycle;
- Empirical knowledge of humanitarian codes, principles and practice;
- Good team player, self-starter, has ability to work under minimum supervision and maintain good relationships;
- Commitment to WV Values, Mission and Vision
- Good analytical skills with appropriate attention to detail
- Facilitates appropriate information flow amongst staff
- Strong communication and interpersonal skills in English, with experience working in multicultural, multi-location, values driven teams;
- Excellent planning, coordination, and reporting skills.
- Practical knowledge of current thematic issues and debates in developing countries, and of the major institutional donors.
- Effective administrative skills
Project Coordinator OVC Case Management
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Key Responsibilities:
OVC case management
- Support strengthening of OVC case management systems of Local Implementing Partners (LIPs) based on PEPFAR OVC case management standardized approaches and tools for identification, assessment, case plan development, service provision or referral, monitoring and case closure.
- Work with LIPs to effectively plan and implement OVC interventions within the four OVC domains of Healthy, Safe, Schooled and Stable to ensure; timely service provision, graduation and transition to resilience for OVC and their families.
- Support regular joint support supervision visits to Local Implementing Partners and OVC households
- Support coordination of LIPs by planning and organizing for review meetings, identification of capacity gaps, and development of action plans for capacity building.
- Provide technical assistance to LIPs to conduct quality household’s assessment, to develop quality case plans, ensure timely case plans implementation, regular monitoring of case plans implementation to track progress towards graduation.
- Coordinate technical guidance to LIPs on bi-directional referrals and strengthened referral networks amongst health and social service providers.
- Work closely with other service delivery team/s; Health, household economic strengthening, Capacity Building and System Strengthening (CBSS), and M&E to ensure that critical information collected within the case management process is used to inform project plans and stakeholders advocacy and systems strengthening efforts.
- In collaboration with the MEL ensure collection of quality case mmanagement data, support partners to analyze and use case management data to inform planning and implementation of the OVC interventions.
- Conduct continuous capacity building of case management workforce (LIP staff and community workforce) volunteers on OVC case management approaches.
- Ensure that LIPs are supported and mentored to provide timely age appropriate and quality services to OVC and their households
OVC and DREAMS NextGen integration
- Work with LIPs to coordinate OVC-DREAMS integration activities including co-enrolment
- Support LIPs to strengthen OVC and DREAMS cross referrals
- In liaison with DREAMS support LIPs to identify AGYW for mentorship and consideration into OVC service delivery paid opportunities
- Work with LIPs to ensure co-enrolment of eligible AGYW into OVC or DREAMS program appropriately
- Provide liaison with CIHEB DREAMS in Nairobi and Dhibiti DREAMS program in Kiambu county for co-enrolment
- Support LIPs to conduct OVC DREAM coordination meeting to review and to monitor monitor progress of co-enrolment, service provision and empowerment of AGYW
Required Professional Experience
- Must have a minimum of five years’ experience with regards to the designing, planning, and implementation; supervising and reporting on integrated development projects.
- At least 5 years’ experience working in OVC or DREAMS PEPFAR funded projects – with wide coverage area funded by USG Demonstrated experience in implementation of OVC case management to address project participants needs Demonstrated experience working in health, social protection, education and resilience/livelihood building integrated projects
- Excellent interpersonal, writing and oral presentation skills Familiarity with programme cycle management, approaches and tools including participatory planning, monitoring and evaluation
- Good understanding of financial controls and procedure
- Direct experience of programme appraisal, monitoring and evaluation and developing capacity of local partners
- Highly flexible and organized, able to manage multiple, simultaneous demands and willing to take on new tasks on an ad hoc basis
- Ability to work both on own initiative and as part of a team in a high-pressure environment while adhering to deadlines
- Proficient in written and spoken Kiswahili and English.
- Experience working with stakeholder feedback and complaints and response mechanisms
- Ability to take initiatives, team player who is able to work with minimum supervision Computer literacy, particularly in Word, Excel, and PowerPoint
Required Education
- Minimum of a Bachelor Degree in Environmental health/public health/social science/community development /Nutrition or related field from a recognized university.
Other
- Perform any other duty as may be assigned by supervisor or designee from time to time