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EOI- Business Support Assistant

Duties and Responsibilities

  • Provide Administrative support to IT staff at the Liaison Office and in field Somalia (when required).
  • Ensure smooth and efficient information flow within the unit.
  • Respond or draft responses to a wide range of correspondences and other communication
  • Maintain calendars and schedules including date tracker for IT-related contracts
  • Receive, file, track invoices, record service entry sheets in the corporate ERP (WINGS)
  • Liaise with admin unit and WFP travel agent to facilitate travel arrangements for TEC unit staff.
  • Liaise and follow-up with United Nations Humanitarian Air Services (UNHAS) to facilitate staff and flight bookings.
  • Prepare and track purchase requisitions (PRs) and enter Goods Received Noted (GRN) upon receipt of equipment.
  • Assist with asset management of TEC equipment received. 
  • Maintain staff movement records including leave and daily staff attendance.
  • Contribute to the overall improvement of business procedures and processes.
  • Perform other duties as assigned my supervisor and management.

Minimum Qualifications

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

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Language:  Fluency in both oral and written communication in English is a requirement.

Knowledge & Skills:

  • Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
  • Ability to carry out basic data analysis and independently rectify problems requiring attention.
  • Ability to monitor and record financial transactions.
  • Good communication skills required to give and receive information and work with a variety of individuals.
  • Ability to maintain confidentiality.

 Programme Associate

JOB PURPOSE

The incumbent will perform food and nutrition security and market data analyses and draft reports to support information consistency and smooth implementation of programs/projects. The work for this position will be done in close liaison with other outcomes and activities support teams, in the Kenya Country Office.

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KEY ACCOUNTABILITIES (not all-inclusive)

  1. Design as well as develop and test databases for WFP Kenya VAM and Nutrition system in line with changing reporting requirements.
  2. Continually advise and improve VAM and Nutrition tools and databases in line with new innovations and technology advancements.
  3. Develop and continually update technical user manuals and documentation for database systems.
  4. Compile data required for regular Country Office reports on prices, inflation, production, nutrition, specific food security monitoring indicators and other food and nutrition security related indicators. 

STANDARD MINIMUM QUALIFICATIONS

Education: University degree in Statistics, Data science and machine learning or Economics.

Experience and skills: Six years experience with at least three years of progressively responsible job-related technical experience in database systems and analysis.

Language: Fluency in both oral and written communication in English.

OTHER SPECIFIC JOB REQUIREMENTS

  • Has worked with technical teams (i.e., VAM, Nutrition, M&E etc.)
  • Prior experience with a humanitarian organization or strong background in data analysis and statistical methods would be an added advantage
  • Proficiency with WFP corporate data collection, collation, analysis, and visualization tools (ODK, Kobo, ONA, SPSS, R, Stata, Tableau, machine learning)
  • Proficiency in analyzing quantitative and qualitative data relating to food and nutrition security, as well as markets
  • Experience in drafting high-quality food and nutrition security reports based on analytical findings and demonstrated oral presentation skills are essential
  • Demonstrated interest in markets, essential needs and food security assessments, M&E, and nutrition surveys / assessments.
  • Ability to plan and organize work; resourcefulness, initiative, maturity of judgment, tact, and ability to establish and maintain effective working relations with other colleagues in the UN agencies, Government departments and communities of different national and cultural background.
  • Ability and readiness to travel and work under harsh conditions is an advantage.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Has worked with technical teams (i.e. nutrition, VAM, etc.).
  • GIS Applications (ARC GIS etc.)

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