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 Environmental Sustainability Officer P3 – Nairobi, Kenya (160914)

KEY ACCOUNTABILITIES (not all-inclusive)

1. Support the implementation of WFP’s Environmental Policy (in collaboration with WFP’s Programme division) and relevant components of WFP’s Environmental and Social Sustainability Framework. 

2. Guide and support the implementation of WFP’s Environmental Management System (EMS) for WFP, which is consistent with the requirements of the international standard ISO 14001:2015 and in accordance with the commitments of the UN Sustainability Strategy. This work specifically includes:

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a. Ensuring WFP’s major environmental impacts and areas of risk are identified and managed through ongoing scale-up and implementation of EMS globally, including ongoing review and monitoring of relevant corporate/external indicators and targets to measure progress. 


b. Overseeing the collection and reporting of environmental baseline data for reporting to a range of internal and external audiences.


c. Providing technical support to Country offices that significantly advances the development and implementation of EMS regionally and globally, delivering key enabling elements necessary to embed environmental management within corporate structures and normative guidance.


d. Coordinate the ongoing development of EMS implementation strategies in field locations, including advising on EMS priorities, objectives, and action plans, drafting and developing new EMS guidance and manuals, documenting compliance obligations, and maintaining an accurate information management system. 

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e. Collaborate with a diverse group of stakeholders throughout WFP to integrate cost-effective environmental management into standard operating procedures, by providing access to technical expertise, best practice advice, and training.


f. Coordinate the development and implementation of environmental awareness-raising, training, and communication materials about the environmental policy and EMS for both 
internal and external audiences, including workshop agendas, presentations, work processes, and standard operating procedures. 


g. Support the communications and outreach strategy of the Environmental Unit in relation to the implementation of the environmental policy and EMS by drafting and/or reviewing 
environmental campaign and awareness-raising materials, case studies, briefing notes, news articles for in-house and external audiences, reviewing interagency reports for comment, and contributing to other support materials as required. 

3. Support the Environmental Sustainability Manager in donor/executive board liaison related to environmental policy and EMS implementation, through the provision of field-based data. 
4. Contribute to preparing funding requests and business case opportunities for donor governments’ consideration and work within established corporate processes to solicit resources from the private sector/academia to support EMS activities.
5. Contribute to the ongoing implementation of WFP’s environmental oversight and reporting mechanisms, including branch, divisional and corporate reporting requirements. 
6. Incorporating gender perspectives in areas of work, to ensure equal participation of women and men. 
7. Serve as an advocate for strong action in environmental management within WFP and in the UN System, through interaction with relevant divisional and regional staff, and by representing WFP on inter-agency environmental management bodies and joint initiatives as appropriate.
8. Other accountabilities, as required.
 

STANDARD MINIMUM QUALIFICATIONS

Education:

You have:

  • University qualification in, Environmental Management, Environmental Engineering, Environmental Science, Natural Resource Management or related subject is required.

Experience:

You have:

  • At least five years of progressively responsible experience in environmental management roles is required; experience should span at least three disciplines from this list: environmental management systems, energy/GHG management, water management, waste management, air pollution; environmental compliance, environmental impact assessment, corporate sustainability reporting. 
  • Proven professional experience in implementing Environmental Management Systems according to international standards, (ISO 14001, EMAS, GRI or similar) is required. 
  • Prior experience with the Climate Neutral UN initiative or Sustainable UN working group will be highly regarded.

Knowledge and Skills:

You have:

  • Membership in a competency-based environmental professional body (Chartered Environmental, Certified Environmental Professional, or similar) will be highly regarded.
  • Ability to work independently under consultative direction, as well as to manage and provide effective technical direction to other team members.
  • Ability to expertly write and translate complex concepts for a variety of audiences, with the ability to facilitate training workshops/meetings and 
  • write publishable reports.
  • Proven ability to coordinate and effectively communicate across multiple units and departments (including headquarters, regional, and country office levels).
  • Proven ability to successfully operate within the different geographic and cultural contexts in which WFP operates.
  • Proficiency in MS Office and other relevant software literacy.


Language:

You have:

  • Fluency (level C) in the English language.
  • Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language).

HR Associate (Performance & Learning), G6 – Nairobi (160083)

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certification in the related functional area. A bachelor’s degree in HR or related area of study is desirable.
Experience: Six or more years of progressively responsible support work experience in general administrative work, including at least three years in human resources or other related field.
Knowledge & Skills: • Knowledge of specialised HR administrative work practices and methods, gained through relevant technical training and experience.


• Good communication skills and good understanding of HR principles and their application in order to respond to and resolve a range of HR queries. 
• Ability to conduct basic analyses in order to generate periodic reports and make recommendations for further actions.
• Ability to build relationships with a variety of individuals across functions and outside WFP in order to effectively contribute to the functioning of the unit.
• Experience in supervising and co-ordinating tasks of subordinates to be able to train and supervise junior staff members within the HR function.
• Ability to work with minimum supervision and use initiative to perform administrative tasks within broad WFP guidelines and standards.


Language: Fluency in both oral and written communication in english.

ORGANIZATIONAL CONTEXT

This job is based in the WFP Kenya Country Office. The job holders typically report to an HR Officer. At this level job holders are expected to use initiative and knowledge within an area of expertise to independently respond to queries with general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders are expected to manage resources and coach and coordinate a team of support staff.

JOB PURPOSE

To deliver a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services. 

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide assistance on a wide range of complex HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
2. Allocate responsibilities and support on-the-job learning and development of junior support staff, to ensure they have adequate knowledge of HR systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.
3. Identify evolving needs of the organisation and recommend changes in HR processes and procedures, to support improvements in HR services.
4. Analyse and respond to various internal and external queries, to ensure that clients are well-informed and that HR team activities are aligned with broader WFP objectives.
5. Review and compile a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs.
6. Support activities in the areas of work allocated by the professional officer in compliance with relevant processes and procedures.
7. Support and deliver on boarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
8. Prepare a range of complex HR documentation required for the specific area of work (e.g. employment contracts, transfer/separation letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
9. Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines (e.g. contract expiration, PACE, etc), ensuring compliance with the established deadlines and accuracy of HR data.
10. Co-ordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards
11. Monitor staff deployment and handle related administrative actions including preparation of reports, to support efficient HR service enabling WFP to respond quickly to a crisis.

12. Support implementation of locally developed learning programmes to address current and future skill and capability gaps within the country office.

13. Support the implementation of other initiatives to drive learning and development within the Country Offices 

14. Conduct research on latest learning approaches/ innovation and trends in organizational learning and incorporate into the skills development plans.

15. Prepare learning content, coordinate and/or co- facilitate the delivery of in-house learning programmes.

16. Coordinate the vendor identification process in close liaison with Procurement team.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
  •  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
  •  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
  •  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

  • Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
  •  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
  •  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
  •  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

  • Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
  •  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
  •  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
  •  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

  • Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
  •  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
  •  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
  •  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

OTHER SPECIFIC JOB REQUIREMENTS

  • Knowledge of HR best practices, techniques and processes.
  • Proven experience in learning & development and performance management.
  • Excellent ability to maintain, organize and analyze data and prepare reports.
  • Proven ability to plan for and execute complex business process in HR like recruitment, training etc

DEADLINE FOR APPLICATIONS: 25 April 2022

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