Writing the Perfect Cover Letter: A Step-by-Step Guide – 3 Parts of a Cover Letter

In today’s competitive job market, a well-crafted cover letter can be the key to standing out from the crowd and securing that dream job. In this article, we will break down the essential elements of a cover letter, providing you with a step-by-step guide to creating a compelling introduction that complements your resume.

I. Understanding the Purpose of a Cover Letter

Before delving into the three main components of a cover letter, it’s crucial to understand the purpose of this document. A cover letter is a one-page introduction used to present yourself, your experience, skills, and qualifications to a potential employer, hiring manager, or headhunter. It is not a duplicate of your CV but rather a preamble that complements it.

II. The Three Parts of a Cover Letter

A well-structured cover letter typically comprises three key parts, each serving a specific purpose.

  1. The Opening Paragraph

The opening paragraph is your opportunity to make a strong first impression. Keep it short, precise, and straight to the point. Mention the position you’re applying for and briefly explain why you believe you’re the best candidate. In just two to three sentences, convey your enthusiasm and suitability for the role.

  1. The Body of the Cover Letter

The body of the cover letter comprises one or two paragraphs where you expand on your qualifications and accomplishments. To make a significant impact, consider presenting your achievements in bullet points. Include specific details such as measurable results and percentages to demonstrate your skills and contributions to previous roles.

  1. The Closing Paragraph

The closing paragraph serves two purposes. First, reiterate why you are the ideal candidate for the position, reinforcing your enthusiasm and suitability. Second, include a clear and compelling call to action. Let the reader know what you’d like them to do next, such as reviewing your attached CV for more details. This section is your final opportunity to leave a lasting impression.

III. Tailoring the Cover Letter

When sending a cover letter via email, the structure changes slightly. You do not need to include your contact details or a formal address, as your email address serves as your contact information. In the subject line, make it clear that your email is an application for a specific job position.

IV. Signing Off

End your cover letter with a professional sign-off. If you are sending it via email, consider adding an electronic signature that includes your name, phone number, and email address. Additionally, including a link to your LinkedIn profile can help prospective employers learn more about you.


Crafting an effective cover letter is essential in today’s competitive job market. By following the expert advice outlined in this article, you can create a cover letter that leaves a lasting impression on potential employers. Remember to tailor your cover letter for each application and make use of specific examples and numbers to showcase your achievements. To further assist you in the cover letter writing process, you can access comprehensive guides and sample cover letters available online.

IMPORTANT: Write a Perfect Cover Letter in minutes and start getting interviews! Get expert advice as you write.) Use These Examples Proven to Work.

In today’s job market, a well-written cover letter can be your ticket to success, so don’t underestimate its power. Craft your cover letter with care and watch your job prospects soar.

FREE Download: The Ultimate Cover letter Guide: 101 Sample Cover Letters for All Professionals

I’m Daniel Mutuku, a Career Coach. I help professionals get jobs with the UN, NGOs and international organisations.

Discover and unlock your full career potential and achieve your top career goals. As your career coach, I will support you through the application process, all the way until you secure the job.

Professionals who want to get a job that pays them well for their skills, experience and who strongly want to be in charge of their professional life always have a COACH.

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