Project Management jobs, Human Resources Management jobs, Administration jobs, Logistics jobs, Financial Management jobs,
Senior Coordination Officer, P5
- Takes the lead of supervision of the administration of Nairobi Convention and its Secretariat, to develop, implement and evaluate assigned programmes/projects under the Convention, etc.; directs subordinates in programme / project development, implementation, monitoring and assessment; directs review of relevant documents and reports; identifies priorities, problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and initiates follow-up actions.
- Preparation and convening of the meetings of Contracting Parties and conferences provided for by the Nairobi Convention.
- Transmission to the Contracting Parties of notifications, reports and other information received in accordance with the provisions of the Convention.
- Carrying out functions assigned to the Secretariat by the protocols to the Nairobi Convention.
- Consideration of enquiries by, and information from, the Contracting Parties and to consult with them on questions relating to this Convention and its related protocols and annexes thereto.
- Coordination of the implementation of cooperative activities agreed upon by the meetings of Contracting Parties and conferences provided for in the Convention.
- Overall administrative arrangements as may be required for the effective discharge of the secretariat functions.
- Liaison with Parties to the Nairobi Convention, governments, stakeholders, donor community, international organizations and other relevant entities.
- Supports to activities in UNEP’s Regional Seas Programme and other action stemming from United Nations Environment Assembly (UNEA) decisions.
- Facilitation of the development and implementation of fundraising strategies to mobilize additional support as may be required, for the implementation of activities and initiatives emanating from decisions of the meetings.
- Coordination of effective and efficient management and delivery of results of Global Environment Facility (GEF) projects in the region, as well as other sub regional projects funded by the GEF or other Global Funds, the European Commission (EC), governments and others.
- Ensures implementation of gender mainstreaming guidelines by assessing the implications for men and women of any planned action, including legislation, policies or programmes, in all areas and at all levels.
- Supports sound analysis and documenting lessons learned and best practice in Nairobi Convention.
- Provides multi-disciplinary analytical support to Focal Points assisting in the development and implementation of an integrated information and knowledge management strategy within the Nairobi Convention area.
- Supervises preparation of technical publications related to the outputs and outcomes of the Nairobi Convention work program, and support national focal points to prepare and publish their own technical publications and state of the coast reports or related technical reports.
- Supervises the management of a Clearing House Mechanism for information concerning Nairobi Convention area and ensuring its effective and efficient collection, storage and dissemination.
- Coordinates with focal points from each of the contracting parties in the development of regional policies and strategies for the protection of the marine and coastal area of Western Indian Ocean Region.
- Directs substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
- Manages outreach activities; designs and conducts training workshops, seminars, etc., makes presentations on assigned topics/activities.
- Leads field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
- Overall financial management, and the timely and sufficient financial contributions by the Contracting Parties to the East African Trust Fund and the overall guidance to Parties for the payment of contributions as per the financial rules and Conference of Parties (COP) decisions, Coordinates activities related to budget and funding (programme / project preparation and submissions, progress reports, financial statements, etc.) and ensures preparation of related documents/reports (pledging, work programme, programme budget, etc.).
- Serves as an effective spokesperson and establishes collaboration and partnerships with key officials at all levels inside and outside the organization.
- Ensures effective utilization, supervision and development of staff; Guides, evaluates and mentors staff.
- Leads team members efforts to collect and analyze data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensures that everyone can discover, access, integrate and share the data they need.
- May perform other duties as required.
- PROFESSIONALISM: Ability to identify key strategic issues, opportunities and risks. Ability to generate and communicate broad and compelling organizational direction. Ability to communicate clearly links between the Organization’s strategy and the work unit’s goals. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Demonstrated ability to provide innovative technical leadership by performing and/or overseeing the planning, development, and management of operation. Demonstrated ability to negotiate and apply good judgment Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
- JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
- An advanced university degree (Master’s degree or equivalent) in environmental management, marine science, international relations or a related field is required.
- A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
- A minimum of ten (10) years of progressively responsible experience in environmental or natural resources management and the implementation of multi-disciplinary programmes at national and international levels, administration or related area is required.
- At least five (5) years’ experience in managing intergovernmental processes is required.
- A minimum of three (3) years of fund-raising experience is required.
- A minimum of five (5) years’ experience in managing large programmes and projects relating to the marine environment is desirable.
- Experience in data analytics or related area is desirable.
- English and French are the working languages of the United Nations Secretariat. For this position fluency in English is required. Knowledge of French is desirable.
DIRECTOR, PROGRAMME MANAGEMENT, D2
• Directs and manages a major programme(s) of the Organization.
• Contributes to the formulation of the department’s overall strategies and policies by participating in various committees, preparing documents on policy issues, and acting, as required, in an advisory capacity to the Executive Director and the Deputy Executive Director on the climate action subprogramme; contribute to the overall management of the Department’s activities and operations.
• Provides leadership to the development of innovative and/or change management programmes and leads complex organizational change management processes and communication to engage staff and establish the relevant organizational structures and engagement with member states on common messaging on the new vision for climate action division.
• Formulates and implement the substantive work programme of the Climate Division, determining priorities, and allocating resources for the completion of outputs and their timely delivery, in co-operation and co-ordination with other UNEP divisions and offices and with other organizations of the UN System, donors and agencies.
• Oversees the management of activities undertaken by the Division, ensuring that programmed activities are carried out in a timely fashion and co-ordinates work in the different areas both within the Division, working closely with UNEP Regional Offices through the UN Resident Coordinators and UN Country Teams.
• Prepares and implements activities pertaining to the protection and development of the climate action aimed at building the capacity of Governments and other stakeholders, especially those in developing countries, to address climate change and providing technological support.
• Co-ordinates and oversees analysis, the preparation of reports, policy briefs and presentation to donors and intergovernmental bodies such as UN Environment Assembly of the UN Environment Programme, Committee for Programme Coordination, the Advisory Committee on Administrative and Budget Questions, Committee for Permanent Representatives, Economic and Social Council, other subsidiary bodies of the General Assembly and other policy-making organs as well as relevant regional and global platforms.
• Reports to UNEP Senior Management Team, intergovernmental bodies on budget/programme performance or on programmatic/substantive issues, as appropriate, particularly those presented in biannual and/or annual reports.
• Works collaboratively with Regional Offices to mobilize resources from global and regional sources for project funding. Clears the allocation of the necessary financial and human resources for the delivery of results related to the strategic objectives based on the recommendations from other Division Directors, Regional Directors, and Sub-Programme Coordinators.
• Ensures close and effective engagement with Regional Offices to ensure co-design of projects that contain regional and national components. Ensures accountability for delivery of project results that fall within their division’s expertise and mandate.
• Ensures that the outputs produced by the Division maintain high-quality standards; that reports are clear, objective and based on comprehensive data. Ensures that all outputs produced by the office/division under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates.
• Undertakes or oversees the programmatic/administrative tasks necessary for the functioning of the Division, including preparation of budgets, assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for results-based management including budgeting, development of staff work plans, and evaluation of staff performance (PAS).
• Oversees the recruitment of staff for Division taking due account geographical and gender balance and other institutional values.
• Manages, guides, develops, encourages, and trains staff under hi/her supervision; foster teamwork and communication among staff in the Division and across organizational boundaries.
• Chairs meetings, seminars, etc., on substantive-related issues; represents the Organization at international, regional, inter-agency meetings, seminars and conference; provides programmatic/substantive expertise, and, when appropriate, holds programmatic/substantive and organizational discussions with representatives of other institutions.
. Ensures that everyone can discover, access, integrate and share the data they need.
• Perform other related duties as requested by the senior management of the Organization.
PROFESSIONALISM: Knowledge of the substantive field of work in general and of specific areas being supervised. Ability to demonstrate professional competence and mastery of subject matter, in particular the international response to Climate Change with a focus on mitigation and adaptation measures. Ability to formulate and lead strategic visioning exercises and complex organizational change management and reform initiatives, particularly on climate change agenda through intergovernmental and environmental governance processes. Ability to analyze and interpret data in support of decision-making and convey resulting information to management is desirable. Shows ability to produce reports and papers on technical issues and to review and edit the work of others. Shows ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
LEADERSHIP: Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.Education
Advanced university degree (Master’s degree or equivalent) in Environmental Management, International Relations, Social Sciences, business or public administration, Economics, or related area is required.
A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Over fifteen (15) years of progressively responsible experience in human resources management, administration, logistics, financial management, budget or related field is required.
Experience in programme and organizational management either in government, intergovernmental entities and/or United Nations is required.
Experience in climate change multilateral and intergovernmental processes at a senior level is required.
Experience in policy analysis, formulation and implementation is required.
Experience at the senior level managing human and financial resources is required.
Experience working in an international setting is required.
Experience in building capacity of developing countries or countries with economies in transition on climate change is required.
Experience with UN country or regional strategies, particularly UN Sustainable Development Cooperation Frameworks (UNSDCF) and UN Common Country Analysis (CCAs), is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.