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Budget Officer

Core Functions / Responsibilities:

1. In coordination with Resources Management Officer (RMO), monitor the financial
   management for all activities in Somalia including the financial expenditure and accountability.
2. Initiate and undertake financial analysis and file reports of all activities for the projects. Draft
   donor financial reports and assist in ensuring that all commitments are cleared from the project.
3. Assist in financial forecasting during project implementation phases and ensure all
   commitments of the project are actively monitored.
4. Contribute to the establishment of a project-level budget monitoring and reporting system,
   monitor budget expenditures, and maintain a proper record of approved project budgets and
   their revisions. Check accuracy of supporting documents.
5. Respond to queries as appropriate with respect to financial aspects of the projects, liaise with
   external auditors wherever required.
6. Undertake quality control checks on monthly accounts, ensure that all open items including
   bank reconciliations are cleared in a timely manner and review other financial matters with
   banks and vendors.
7. Supervise and provide eligibility costs guidance to relevant Finance and Admin Assistants
   working under the project with recommendations and follow-up for changes in internal control
   system.
8. Maintain the financial reporting system to ensure timely provision of information to relevant
   units within the International Organization for Migration (IOM) in close coordination with Head of
   Resources Management.
9. Review payroll versus budgets, ensuring that salaries are correctly allocated to projects
   consistent with IOM’s projectization criteria.
10. Liaise with relevant units at HQ and RO Nairobi with regards to the budgetary and financial
    activities of the Country Office.
11. Ensure that all administrative and budget related programme activities and procedures are
    followed.
12. Assist the Head of Resources Management in facilitation of internal and external/projects
    audits.
13. Perform such other duties as may be assigned.
    Required Qualifications and Experience:
    Education

• Master’s degree in Accounting, Finance, Public Administration, Business Administration or a
  related field from an accredited academic institution with two years of relevant professional
  experience; or
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA),
  Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified
  Accountants (ACCA) will be a distinct advantage.
  Experience
• Experience in finance, accounting and administration in the humanitarian assistance and
  complex setting; or emergency programmes;
• Practical experience in IOM or an intergovernmental field-based organization and
  administrative and financial management, budget monitoring and internal control procedures;
• Experience in preparing clear and concise reports, supervising staff and coordinating
  administrative activities;
• Previous experience in the region an advantage.
  Skills
• Ability to prepare concise and clear reports.
• High level of computer literacy especially in computerized accounting systems and software.
• Knowledge of IOM/UN regulations, policies, and procedures.
• Knowledge of International Public-Sector Accounting Standards (IPSAS).

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