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Human Resource Management jobs, Administration jobs, Healthcare jobs,

HR Assistant, HR Administration

Key Responsibilities:
The incumbents will offer seamless support towards the provision of HR functional support.  This will include but not limited to:

  • Meeting scheduling – handling bookings, minute taking, participant confirmations.
  • Drafting all HR related correspondence using prescribed templates.
  • Support in administration of medical benefits for employees and eligible dependents.
  • Processing of resignations accepted at departmental level.
  • Support in sending triggers to Departments to facilitate preparation of contract extensions/conclusions as and when required.
  • Assist in ensuring timely confirmation of new staff on completion of probation.
  • Timely enrolment of benefits in line with institutional policy.
  • Provide support in processing pension/provident fund withdrawal forms to Jubilee Insurance.
  • Ensure that clearance forms and final letters are sent to finance in a timely manner to facilitate payment of final dues.
  • Provide support in responding to leave queries/troubleshooting.
  • Record management – filing HR correspondences on physical files and DOC-IT
  • Updating HR Quality Variance Reports before the 5th of the following month
  • Support in processing monthly pool forms
  • Support in primary source verification of academic certifications for new employees
  • Any other duties that may be assigned from time to time.

Qualifications, experience, and skills required

  • Diploma/Higher Diploma in Human Resource Management
  • 1 – 2 year’s HR administrative work experience in a busy HR set up
  • Working knowledge of the Kenyan labor laws
  • Proficiency in MS office packages
  • Excellent written and verbal communication skills
  • Demonstrated excellence in organizing priorities.
  • Good customer service
  • Good analytical skills
  • Ability to work under pressure.
  • Demonstrated ability to preserve confidentiality.


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