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Test Center Manager
Key Responsibilities
- Act as Line manager for all test centre staff regarding employee relations, training & development, absence management and performance management
- Support the Regional Manager in recruitment issues and conduct staff interviews as required
- Carry out 1-2-1 meetings, Performance Reviews and Development Reviews with staff as required
- Maintain and update local site administration and documentation
- Ensure all compliance standards relating to the test centre operation and Pearson VUE stringent security protocols are adhered to
- Ensure personal responsibility for understanding and delivery of testing following updates and changes to client requirements/testing, as they occur
- Create draft site staffing schedules, and collect test centre time-keeping records, for communication to the Regional Manager
- Create and send other reports and information as requested by the Regional Manager
- Serve as the local contact point for operations, building management, site security, deliveries, vendors, etc., and escalate issues to the Regional Manager as appropriate
- Verify correct staffing levels are maintained according to plan, and notify the Regional Manager of any and all staffing issues
- Oversee overall day-to-day operation of the PPC, and coordinate activities and instructions from Regional Managers and other Test Centre Management
- Monitor supplies inventory, and order inventory when applicable within budget guidelines
- All employees have a responsibility to cooperate in promoting and maintaining a safe and healthy working environment and to take reasonable care of their own health and safety at work and that of all other staff that may be affected by their acts or omissions. Line managers have specific responsibility for the health and safety of their direct reports and other team members for which they have general management responsibility.
- All employees are also responsible for supporting and implementing the company’s policies and procedures around the Health and Safety, Security, Quality and Business Continuity arrangements that apply to their role/work function. Full details of these policies and procedures are available on SharePoint.
Key Activities
- Provide a high level of customer service in the test centres at all times
- Ensure candidate needs are met with understanding and respect
- Maintain professional relationships with client representatives
- Ensure equipment is operational and test stations are free of extraneous materials
- Review transmission and error logs in locally operating software, to ensure proper functioning (including schedule download and results upload processes)
- Periodic download and review of examinations and test centre schedules
- Review test schedule and prepare for candidate(s), including those that may have special needs
- Sign candidates in (including verification of candidate identity) according to Pearson VUE and client sign-in procedures
- As required, explain the test process to candidates and deal with other queries
- Understand testing needs and procedures for each client
- Ensure the integrity and security of the tests are maintained and that they are supervised to the required standard
- Comply with all incident reporting and escalation procedures
- If applicable, print and provide post-test score reports to candidates
- If applicable, schedule appointments for possible call-in and/or walk-in candidates
- Communicate/work with Pearson VUE technical support staff to investigate and fix technical issues
- Maintain own competencies in all of the systems and procedures and request training as necessary
- Adhere to all Company policies and procedures as noted in the formal documentation; especially IT, HR and Security
- Undertake all accreditations and skills checks as required by the business
- Support and deliver any events and alternative test delivery processes as defined, both in permanent and temporary locations
- Ensure all hours are recorded and authorised within Company guidelines
- Comply with business needs on a day-to-day basis
- Assist and support with business initiatives to maximise centre profitability
- Perform other administrative tasks as required
- Perform daily test centre opening and closing procedures
- Help to ensure a clean, professional, quiet testing atmosphere in the centre
- Undertake reasonable additional duties to ensure the smooth running of the test centre
Essential Experience & Qualifications
- Experience in a customer-facing role
- Experience in coordinating and administering activities of a team
- Strong administration and reporting skills
- Able to function as a representative and professional contact point for internal and external stakeholders
- Exceptional customer service skills
- Strong communication skills both written and verbal, in both technical and functional areas
- Able to work independently as well as part of a team
- Must enjoy working with people, be comfortable in a quiet environment, have effective time management skills, and be able to work effectively under pressure
- Strong attention to detail and organisational skills are required
- Must be Pearson VUE certified for a Testing Administrator and pass a re-certification annually to ensure that skills are kept current and problem areas identified
- PC literate, comfortable with the use of a full range of Microsoft Office and Windows applications
Desirable Experience & Qualifications
- Experience in a testing environment.
Required Competencies
- Minimum of 1 year customer service experience preferred.
- One year supervision experience in customer service preferred.
- High school diploma or equivalent is required. Bachelor’s degree or equivalent business experience preferred.
- Team leading and training skills, and exposure to a testing environment are strongly preferred. *Strong communication and customer service skills are a must, delivered with focused attentiveness and moderate interaction.
- Must be flexible in work hours and days.
- Ability to complete all tasks in a timely and efficient manner, and handle a reasonable amount of stress.
- Intermediate experience in Microsoft Office Suite, Windows applications, Internet, and email.
- Ability to operate a computer, fax, and telephone.
- Must be able to work in a quiet, focused environment and hear spoken words in soft voices.
- Ability to lift up to 20 lbs on occasion. Must have the ability to stand for extended periods of time while escorting candidates back and forth, up to 50-100 times per scheduled shift, to and from the testing room. Must have the ability to sit for long periods of time. Must be able to bend, stoop & lift from a stooped position.
- Must be able to see small details at a distance. Ability to see names clearly on id cards and the computer screen.
Test Center Operations Administrator
Your Opportunity
- This is a Temporary, Part-time position
- You will be required to work a minimum of 25 hours per week flexible over 7 days per week
- When you join us as a Test Centre Administrator, you can look forward to working as an important part of our worldwide and life-changing organization, along with our talented, motivated colleagues who all share our passion for helping customers throughout their learning and assessment journey.
- This is a truly exciting opportunity as you’ll be responsible for supporting many different types of interesting and unique test-taking candidates visiting our Pearson VUE Test Centres to complete one of our exams/tests. The Test Centre Administrator is responsible for providing a secure exam/test delivery whilst offering exceptional customer service in a comfortable, friendly environment.
Your Responsibilities
In this important position, you will be required to:
- Welcome, greet, and check in customers/test-taking candidates.
- Comply with all exam testing security and procedures and follow company policies using careful judgment.
- Verify customer/candidate personal identification documents and explain the exam testing process/rules.
- Proctor / invigilate candidates while they are completing their exam/test.
- Troubleshoot with internal departments, such as our IT department to fix any technical issues in the Test Centre.
- Some housekeeping duties such as vacuuming floors and sanitizing keyboards/workstations as necessary.
This is a fantastic opportunity for you to gain experience working with our diverse professional teams ensuring the candidate experience is a positive one. Our ideal applicant will be a true team player with the availability to work a variety of shifts any day Monday through Sunday. Test Centres are open early in the morning, late at night, and on weekends, therefore we require a colleague who is flexible.
Our Successful Applicant
- This is a wonderful opportunity for you to help people during a very important event in their lives whilst protecting our Pearson VUE exams/test process, therefore we are looking for a friendly and professional team player with school qualifications in English and Maths. It would be an advantage to have some experience of working with Microsoft Office (Word, Excel and Outlook).
- You must be flexible to work different days and times and comfortable in a quiet testing environment, with excellent attention to detail, monitoring for restricted behavior, and noticing details from a distance. You should be able to sit for long periods of time and escort candidates to and from the exam/testing room.