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Administrative Assistant – Fahari Aviation
Brief Description
The candidate will provide administrative and general support to the Fahari Aviation team by managing and facilitating day-to-day operations, coordinating activities, meetings, and events, managing schedules, handling correspondence, maintaining records, and assisting in various administrative tasks to various sections.
Detailed Description
Principal Accountabilities (Responsibility)
General Managers Office
- The General Manager’s office requires dedicated administrative support to enable effective management of the executive’s calendar, correspondence, and meetings. The Administrative assistant will ensure that the General Manager can allocate their time and attention to strategic decision-making and high-level responsibilities, while also providing necessary support for presentations, reports, and travel arrangements. This assistance will enhance the General Manager’s productivity and contribute to their overall effectiveness.
The Specific tasks
- Arrange meetings, arrange appointments, and manage the General Manager’s calendar.
- Set meeting agendas in advance, record minutes accurately, and follow up on action items.
- As needed, draft and revise letters, presentations, and other documents.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Assist in organizing and coordinating company events and functions.
- Monitoring expenditure against set budgets and monthly reporting.
- Managing petty cash, stationary requisition process, filing, and other routine tasks.
ROC Operations Office
- The administrative assistant will support the ROC Operation office in documentation and equipment management. This operational support will contribute to improved efficiency, regulatory compliance, informed decision-making, and streamlined operations. By performing these responsibilities effectively, the administrative assistant ensures that the drone operation section operates smoothly, mitigates risks, and achieves operational excellence.
The specific tasks
- Flight Operations Coordination – Coordinates Payments and documentation requirements by KCAA to approve operations.
- Coordinating activities and working with stakeholders in Operation on initiatives such as the quarterly Town hall, Customer fora, team activities. by providing administrative support
- Assist in maintaining accurate records, files, and databases for operational activities.
- Assist in procurement activities, including vendor coordination and purchase orders.
- Handle office supply management, inventory control, and equipment maintenance.
- Operational Support – The assistant provides general operational support, including logistics coordination, administrative tasks, collaboration with other departments, coordination of training programs, and support in ad-hoc operational tasks and projects.
UTO Office
- The administrative assistant will support the UTO Office in organizing training programs, managing participant registrations, and maintaining training records, and coordinating logistics. This will optimize training and streamline the overall process.
The specific tasks
- Flight Operations Coordination – Coordinates Payments and documentation requirements by KCAA to approve operations.
- Coordinating activities and working with stakeholders in Operation on initiatives such as the quarterly Town hall, Customer fora, team activities. by providing administrative support
- Training Program Coordination – Coordinating training programs, managing schedules, handling participant registrations, organizing training materials and facilities, maintaining records, and collecting feedback from participants.
- Administrative Support – Managing office operations, maintaining databases and filing systems, drafts documents and reports, orders and manages training supplies, and handles travel arrangements and logistics.
- Communication and Correspondence – Manage communication channels, handles correspondence, responds to inquiries, drafts and edits training-related communications, and maintains contact lists for effective communication with trainers, trainees, and stakeholders.
- Event and Logistics Coordination – Assists in planning and organizing training events, coordinating logistics such as venue booking and equipment setup, managing registrations and participant communication, and liaising with external vendors and partners.
- Record keeping and Reporting – Maintain accurate training records, generates reports on training activities and participant feedback, analyzes training metrics, and ensures compliance with documentation and contract management.
Job Requirements
Qualification(Minimum)
- Minimum University Graduate in Business, Secretarial, Administration, Management, or a related field.
- Relevant certifications or additional qualifications will be considered a plus.
- 3-5 years’ experience in office administration or as a personal assistant to a senior manager.
Additional Details
Other Skills
- Knowledge of Business.
- Strong business writing ability.
- Excellent interpersonal and communication skills
- Strong time management and organizational abilities.
- Analytical ability.
- Managing budgets.
- Ability to exercise a high level of professionalism and discretion with respect to confidential and sensitive matters required.
- Ability to quickly and thoughtfully build and maintain relationships required.
- Ability to work both collaboratively and independently and meet deadlines required.
- High level of proficiency with Microsoft Office applications, Microsoft Teams, Zoom, and Adobe Acrobat.
- Ability to multi-task and prioritize among competing demands and adapt to changing needs in a fast-paced environment required.
Training Manager – Fahari Aviation
Brief Description
The candidate will be responsible for the development and update of all training materials with a strong focus on quality and a continuous drive towards process improvement & customer satisfaction. This position will also provide support and forward innovation for all UTO services by working on special customer projects and assist in development of new services for customer needs.
Detailed Description
Principal Accountabilities (Responsibility)
Managing the Training Pillar, training and supporting staff and the delivery of its training programmes.
Accountable for ensuring that the school is in compliance with the local regulatory requirements with regard to delivery of training.
Maintaining the accreditation of all relevant Certificates for the UTO.
Responsible for achieving the UTO revenue and financial targets.
Oversee the Fahari Aviation UTO budget and work to meet or improve upon a balanced budget throughout the year.
Responsible for promoting a culture of safety and quality of flight training throughout the training organization.
Responsible for coordinating the training courses, training requirements and student outcomes for the school.
Defining and monitoring the required quality and standard of training given by the training staff.
Responsible for the development of new training programs, new training courses and updating existing courses in order to remain current with changes.
Responsible for partnerships and collaborative arrangements for the UTO
Responsible for the hiring of instructors and UTO personnel.
Ensuring development/management of all staff at Fahari Aviation UTO.
Other relevant duties commensurate with the position.
Job Requirements
Qualification (Minimum)
Bachelor’s Degree in any field.
KCAA or any ICAO Contracted state Remote Pilot License (Multirotor).
KCAA or any ICAO Contracted state Fixed Wing Rating.
KCAA or any ICAO Contracted state UAS Instructors Rating (Multirotor)
KCAA or any ICAO Contracted state UAS Instructors Rating (Fixed Wing)
KCAA or any ICAO Contracted state BVLOS Rating.
KCAA or any ICAO Contracted state Trainer of Trainer Qualification.
Kenyan Driving License.
Additional UAS type rating and Knowledge in UAS applications such as use of drones for inspections, geological mapping, aerial photography surveys construction; utilities, pipeline, etc. are an added advantage.
7years’ experience with at least 3 years as a Trainer in Aviation.
At least one year of experience in training as a UAS Instructor.
At least 100 logged in-flight hours.
Additional Details
Other Skills
Familiarity with the methods and principles of designing programs to teach, train and instruct both groups and individuals, including the means of assessing the effects of training.
Sound managerial capability.
Must demonstrate effective people skills, communication skills and professionalism such as prepared, reliable, responsible, punctual, etc.)
Good computer skills.
Basic business and finance competencies.
Ability identify and implement engaging teaching methods. Experience with online modalities preferred.
Legible handwriting.
Must have good interpersonal and communication skills, be technically competent and a person of integrity, be impartial in carrying out tasks, be tactful, have good understanding of human nature and possess the ability to get along with other people.
Good interpersonal skills and the ability to maintain confidentiality and deal with crisis situations in an appropriate manner.
Aptitude for training and supporting other staff members.
Approachable and able to form good relationships.
Must exercise tact, good judgment and sensitivity both in‐person and on the telephone.
Professional appearance.
Inventory Officer – Fahari Aviation
Brief Description
The candidate will be responsible for planning, organizing, and controlling the inventory of goods and products within the organization. This role involves coordinating with various sections, suppliers, and stakeholders to ensure optimal stock levels, efficient order processing, and accurate record-keeping.
Detailed Description
Principal Accountabilities (Responsibility)
- Manage the movement of products/equipment/materials in and/or out of Fahari Aviation in accordance with organizational policy and procedure, and to comply with relevant local, country, and international law and process.
- Manage the process related to preparing and submitting relevant administration in a timely and accurate manner.
- Liaise with other departments to establish and maintain effective and relevant export/import activities and support about the organization’s sales, purchasing, materials management, production, and overall operating functions.
- Implement and maintain effective inventory control procedures to minimize overstocking and understocking.
- Maintain accurate and up-to-date inventory records using inventory management software.
- Conduct regular inventory cycle counts and reconcile discrepancies.
- Work with procurement to ensure timely replenishment of stock.
- Manage returns and exchanges efficiently.
- Develop and implement inventory optimization strategies to improve cost-effectiveness.
- Collaborate with other departments, such as Operations, sales, and finance, to ensure smooth inventory flow.
- Ensure compliance with relevant regulations, industry standards, and internal policies governing inventory management and control.
- Stay informed about industry best practices and implement new technologies to improve inventory management.
- Recommend and implement process improvements, automation initiatives, and best practices to enhance efficiency and accuracy in inventory management operations.
- Perform other duties as assigned.
Job Requirements
Qualification (Minimum)
- Minimum University Graduate in Business, Logistics, Supply Chain Management, or a related field.
- Relevant certifications or additional qualifications will be considered a plus.
- Minimum of 2 years of experience in inventory management, preferably in a manufacturing or distribution environment.
Additional Details
Other Skills
- Proficient in Microsoft Office Suite and inventory management software.
- Proven ability to manage complex inventory systems and data.
- Strong analytical and problem-solving skills.
- Strong attention to detail and accuracy in work.
- Excellent organizational and time management skills.
- Ability to work independently and as part of a team.
- General knowledge of logistics, warehousing procedures, and statutory regulations.
- Strong communication and interpersonal skills.
- Familiarity with drone technology and the drone industry is a plus.