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The Logistics Assistant is a key member of the Operations team. He/She will provide operational support to ATI implementation, supporting logistics services/needs required for project activities, travels, and events in an efficient and cost-effective manner. The individual supports accurate and complete record-keeping and filing systems based on the project’s Field Operations Manual (FOM), USAID regulations, and contract requirements and limitations. He/She will also assist with completing administrative on tasks, including reviewing, and consolidating necessary backup documentations for payment of procured operational services. He/She will support operational procurement for travel, logistics, goods, and services.
KEY DUTIES AND RESPONSIBILITIES
- Support logistics services related to travel itineraries including flights, accommodation, catering, and car rental services and making timely and necessary booking updates to accommodate changes (s) to travel itineraries.
- Prepare and submit operational procurement requisitions for approval via TAMIS
- Support in the preparation of contracts with vendors and maintaining contracts after award,
- Maintain a systematic filing system of electronic copies of all procurements and ensuring that all documents are kept current and complete
- Assist in organizing tender committees for operational procurement needs
- Support the preparation of purchase records
- Responsible for checking procurement and logistics deliverables and support the payment process in collaboration with Logistics Coordinator and finance team
- Update vendor database on a regular basis and as needed
- Verify deliveries are complete and done in a timely manner
- In coordination with the Logistics Coordinator, develop RFP/Qs for individual and blanket purchase agreements
- Perform vendor checks for exclusion
- Provide onsite assistance during events as required
- Participate in vendor evaluation process and provide support to the procurement committee members
- Support inventory management and documentation
- Perform other duties as assigned by the Logistics Coordinator, Administrative Coordinator or Operations Director.
- The Logistics Assistant will report to the Logistics Coordinator.
- Bachelor’s Degree or equivalent in Supply Chain Management or Procurement
- 4+ years of progressively responsible procurement experience with at least one year in NGO or international organization
- Strong office management and communications skills
- Demonstrated ability to work in dynamic environments and achieve development outcomes
- Ability to perform high-level duties with a minimum of supervision
- Excellent writing, speaking, and reading skills in English.
- Demonstrated strong problem-solving skills as well as exceptional customer relations (both internally & externally); provides sound business judgment and contractual oversight
- An extremely well-organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
- Professional qualification in Supply Chain Management preferred
- Experience with USAID policies and regulations is preferred
- Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred
Monitoring Evaluation and Learning Specialist-KEA Buy-In
The Monitoring, Evaluation and Learning Specialist (MEL Specialist) will support monitoring and evaluation for the KEA-Buy in by drafting, monitoring, and reporting on the monitoring and evaluation plan and progress against each activity; in monitoring/facilitating sub-activities, ensures technical support to each activity area is effective and efficient. The MEL Specialist will support the ATI MEL Director with drafting, monitoring, and reporting on the Performance Monitoring and Evaluation Plan (PMEP) and progress against each activity; in monitoring/facilitating sub-activities, ensuring technical support to each activity area is effective and efficient. He/she will provide support of the information management and design of a monitoring and reporting system including development of program indicators to help inform USAID, the Chief of Party, and Technical Program Officers of project status and progress toward achievement of key results. He/she will be responsible for the following:
KEY DUTIES AND RESPONSIBILITIES
- Collect data on program performance and impact, including undertaking field visits to activity sites
- Contribute to contract reporting requirements and success stories, conduct periodic data quality and completeness reviews, particularly collect and review evidences for indicator reporting data, and assist the Monitoring, Evaluation, and Learning Director in analysis of project results
- Oversee and manage the monitoring and evaluation system, including implementing the ATI Activity Monitoring, Evaluation and Learning Plan (AMELP), developing data collection methodology and tools, and leading complex statistical analyses and MEL reporting
- Manage the implementation of baseline surveys, program indicators and targets, and gather qualitative and quantitative data related to those indicators and targets.
- Provide performance monitoring and evaluation to include developing appropriate indicators, implementing systems to safeguard the collection and management of program data, and recommending changes to performance monitoring and work plans
- Support development of the project database system and coordinate with provincial staff to ensure the flow of reporting data from the field to central level; oversee, maintain and regularly update the database system.
- Provide training on tools and methodologies to staff and local partners as needed.
- Coordinate with the Communications Specialist to ensure timely preparation of MEL related progress reports on a weekly, monthly and quarterly basis
- Provide technical assistance and training on tools and methodology to staff and local partners
- Provide support to local partners to develop and test theories of change, and create forums for information sharing and learning
- Provide data analysis in support with periodic reporting, success stories in collaboration with the Communications Specialist
- Working closely with the project team, subcontractors, other partners and stakeholders in achieving high MERL standards and the collection, analysis, utilization, dissemination of data and learning.
- Conduct internal and grantee data quality assessments to test the validity and reliability of data used to measure program impact
- Perform other duties as assigned by the Monitoring, Evaluation, and Learning Director
Marsabit County Coordinator
The five-year (2023-2028) USAID Sustainable, Transformational, and Accessible Water Interventions (STAWI) Activity will work alongside county governments across nine counties to advance water security for social, economic, and environmental needs, helping to reverse historic neglect and enabling USAID and the Government of Kenya to achieve their ambitious objectives for inclusive economic growth while building resilience to the region’s unique shocks and stresses. At the end of five years, targeted county governments, water service providers (WSPs), and water users will have the information, incentives, and partnerships to identify and address barriers to a water-secure future among the most water-stressed and vulnerable communities in Kenya.
The activity is actively working toward four objectives:
- Objective 1: Improve governance of water resources and services
- Objective 2: Increase sustainability of water service delivery
- Objective 3: Improved management, efficiency, and equitable access to water used for productive purposes
- Objective 4: Improved collaboration and learning across stakeholders and strengthened the capacity of county governments for learning and adaptation
Objectives of the assignment:
- Coordinate activities tailored to Marsabit county. Serve as STAWI presence at the county and sub-county level, working with County Water Offices, WASCOs, water enterprises, communities, and other stakeholders. Support water governance efforts at the county level. Coordinate and oversee county-specific activities implemented by STTA, consortium members, and grantees.
- Bachelor’s degree required, degree in water; environmental management; engineering; development studies; public policy; business or related field preferred.
- 5 years of experience supporting donor-funded activities in one or more of the following technical areas: water, sanitation, agriculture, sustainable livelihoods, community development, local governance, civil society, or emergency/humanitarian assistance programs.
- Highly organized with an ability to multitask and prioritize tasks. Excellent organizational skills and ability to work as part of a team.
- Strong facilitation skills with government, civil society, private sector, and community partners.
- Experience working in Marsabit county is required.
- Previous experience working on a USAID project preferred but not required.
- Strong communication skills – both written and oral – in English and Kiswahili
Tasks & responsibilities may entail:
- Facilitate and coordinate STAWI activities in the county ensuring the necessary project components integration.
- Coordinate with the departments of water, agriculture, livestock as well as water service providers at the county level to facilitate activities towards water governance, resilient water services and water for productive use.
- Support target county governments to entrench water resources management and water services plans and investments in their County Integrated Development Plans (CIDP) and support implementation of the same.
- Identify opportunities for strengthening policy and legislation at the county level that promote water resources management, water governance and water services.
- Support implementation of county water policies, county water Acts and other legal and institutional frameworks for resilient and sustainable water services while working
- Support citizen engagement activities to stimulate participation of men, women, youth, and marginalized groups to ensure that their needs are reflected in the design, planning and management water projects and services while promoting mutual accountability between the duty bearers and right holders.
- Support and coordinate implementation of water resources management and water governance activities at the county level.
- Support partnerships and financial leveraging activities for improving water resources management and increasing water services at the county level.
Water Services Delivery Improvement and Sustainability
- Facilitate Identification, adaptation, and implementation of Service Delivery Models (SDMs) for sustainable and resilient water services including capacity building and technical assistance at the county level.
- Support business planning, revenue improvement strategies, customer service, NRW and water quality management activities for the regulated water services providers.
- Support Identification of ways to increase sector efficiency and performance including the clustering of per-urban services providers with the WSPs and through capacity building to support improvement plans.
- Facilitate county and service providers co-investment in extension of water services to underserved communities.
- Support in the identification of strategic rural water infrastructure for increased access to water for drinking and productive uses.
- Work with WSPs to identify opportunities for efficiency improvements and innovation.
- Facilitate promotion and advancement of gender mainstreaming and the integration of youth in order to increase meaningful employment opportunities, and to enable more inclusive and responsive service delivery.
- Support WSPs to identify financing opportunities and develop project details and loan applications
Water for Production and Resilient Livelihoods
- Working closely with the Resilient Agriculture Officer and relevant county government departments, support implementation and monitoring of water for production activities at the county level.
- Support irrigation, governance, and water resource management related to productive uses.
- Support implementation and monitoring of various service delivery models to account for productive uses of water activities including PPPs in the assigned county.
- Support and monitor the implementation of GEYSI strategies, ensuring that women and youth are empowered and participate in various activities for resilience and livelihoods at the county level.
- Ensure timely reporting on productive water use interventions.
Collaboration, Learning, Adaptation and Reporting
- Participate in the regular USAID implementation partner meetings at the county level.
- Lead in collaboration in implementation of activities with county government and other development partners at the county and sub county levels
- Support the formation and strengthening of County WASH Forums in the assigned county.
- Coordinate implementation of program collaborating, learning, and adaptation (CLA) activities in the county
- Provide relevant county level data and information to support monitoring, evaluation, and learning (MEL)
- Consolidate and provide regular program reporting including quarterly, semi-annual, and annual reporting.
- Provide support to documentation and the capture of impact and significant program implementation stories.
- Support the dissemination of information and various learning materials to promote learning and knowledge sharing.