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- This position is responsible for providing administrative and technical support for the mobilization of 6UN (WFP, UNHCR, UNICEF, OCHA, UNDP and FAO) grants opportunities. The position works alongside the Regional Senior Technical Advisors for MEER, EAR and APR and Technical Director in the technical reviews of WFP Field Level Agreements and 5UN Program Document packages (proposal, log-frame, budget, budget narrative, match and income allocation and legal agreements) for completeness and accuracy. The position is also responsible for ensuring all 6UN grant approvals are done as per the internal WV approval procedures, i.e. in line with the business process defined in the WFP Programme Investment and Management Framework and 5UN Guidelines. As and when required in emergencies, this position can be deployed to the field to support in programme and proposal development; including hands-on donor engagement in contractual documentation.
- The Program Officer works closely with Field Offices to ensure the completeness of signed documents and posts them in the Disaster Management Grant Database and Horizon which are the global repository of all WV grants projects documents and reports hence requiring attention to detail in keeping data complete and accurate as many decisions are made based on information and reports from these databases. The position leads the production of monthly and quarterly reports on the proposal tracker and match funding allocation and utilization.
Major Job Responsibilities:
- Support Senior Technical Advisors (STAs) for East Africa Region, Middle East Regions and APR on WFP program design, proposal review, adoption of quality standards, and adherence to WV agreed processes.
- Support in the technical review of 30% of new program design documents i.e. proposal, log frame, and budget.
- Take the lead in brokering the SOs – FOs partnership by timely sharing of 5UN project summary forms with SOs for selecting projects they will support.
- FLA packages and JPIAs are posted on the Disaster Grants Database as per agreed timelines.
Leadership in WFP Match funds management and brokering Field Offices – Support Offices pairing for WFP opportunities
- Support the STAs in the consolidation of the regional WFP forecasting information for sharing with SO.
- Support the Resource Development Director to consolidate the SO annual LoA conditions.
- Support the Resource Development Director to organize SO dialogue meetings to discuss annual LoA conditions and ensure consensus between RD and SOs.
- Take the lead in the consolidation of the WFP SOs match pledges and strategic partner selections.
- Support the Resource Development Director to organize SO dialogue meetings to discuss match pledges and strategic partner selections and ensure all FOs have adequate SOs support.
- Take the lead in brokering the SOs – FOs pairing for WFP opportunities, including periodical consolidation of WFP projects in the pipeline, and sharing with SOs for selecting projects they will support.
- Take the lead in the processing of Letters of Authorization (LoAs) and Allocation Tables (ATs) based on SOs selections for participation and Annual LoA conditions.
- Take the lead in the SO’s engagement to ensure every WFP project is fully supported with match funds.
- Build relationships with FOs, SOs, and SO Hub teams for timely resolution of issues related to WFP project contracting, issuance of LoAs, signing of FLAs, processing of JPIAs, match management, and commitment.
- Provide periodic updates on the status of SO match utilization and corresponding income generated for SOs.
- Actively participate in quarterly Disaster Management -SO and Food CoP meetings, and share challenges, emerging issues, lessons learned, and best practices on WFP contracting.
- Actively participate in monthly Regional Food & Cash Assistance Managers update meetings, and share acquisition progress, challenges, emerging issues, lessons learned, and best practices.
- Actively participate in FOs Program Review Meetings organized by SOs, and share challenges, emerging issues, lessons learned, and best practices.
- Actively participate and support coordination activities geared towards smooth migration from the DGDB to the new WV global system.
Capacity building of FOs, SOs, and Disaster Management staff on WFP and 5UN guidelines and processes
- Together with the Senior Technical Advisors periodically identify FOs, SOs, and DM stakeholders that need orientations on WFP, and 5UN guidelines and processes (orientation on PIM policy, CPI process, 5UN business model, and processes).
- Take the lead on conducting ongoing capacity building for new FOs, SOs, and DM staff on the WFP and 6UN guidelines and processes.
- Together with the Senior Technical Advisors to troubleshoot on SO and FO contractual and match issues.
GRRT deployment and Technical Assistance to field offices.
- GRRT in-country/remote deployment – days to be determined based on need.
- Register and ensure completion of HEAT training.
Knowledge/Qualifications For The Role
- At least 5 years of experience working in an INGO in the field of grants and contractual management.
- A degree in Social Sciences, Economic, Business Administration, Statistics, and or experience in desk research and analysis, and project management.
- Technical Training qualifications required: Computer skills, Monitoring & Evaluation
- In-depth knowledge of project design and proposal writing.
- Fluency in English is essential.
- A good working knowledge of Lotus Notes, MS Office.
- Understanding of monitoring and evaluation, and data analytics.
- Excellent communication (written and oral) and interpersonal skills, particularly in a cross-cultural environment
- Good understanding of World Vision and Sphere relief standards, and accountability mechanisms such as HAP, the Red Cross, and NGO Code of Conduct.
- In-depth knowledge of project design and proposal writing.
- Ability to pursue thoroughness and appropriate attention to detail under pressure.
- Database management, statistical skills and ability to critically evaluate data.
Travel and/or Work Environment Requirement
- The position requires the ability and willingness to travel to field offices and communities where field-based projects are implemented, up to 10% of the time.
Livelihoods and Resilience Technical Specialist
Project Planning and Implementation
- Lead implementation of an innovative Food security and Livelihoods Project, through community-based systems, addressing the needs of the most vulnerable members of society;
- In consultation with the Project manager, develop operational work plans (AOPs) and detailed implementation plans (DIPs) in accordance with the budget, results framework, and administrative guidelines approved by the Project Steering Committee (PSC);
- Implement operational work plans in accordance with the budget, results framework and administrative guidelines approved by the Project Steering Committee (PSC);
- Under the guidance of the Project manager, ensure the Project operates efficiently and effectively;
- Participate in budget processes and periodic budget reviews for Food security, Livelihoods and Resilience, Economic Development related activities;
- Provide technical assistance in the areas of resilience and diversified livelihoods; sustainable income from climate smart resilient value chains; production, productivity and post-harvest practices; climate resilient value chains; inclusive access to markets and farm inputs, other agri-enterprise services as well as access to gender inclusive financial services among households
- Coordinate the adoption of new products and/or approaches in Food security integrating nutrition and Livelihoods development and marketing;
- Implement decisions made by the Project Steering Committee (PSC) and the County Project Steering Committee (CPSC);
- Select intervention sites, expansion areas and (new) Project partners based on set criteria by the county and after consultation with all stakeholders;
- Technical support to the project team in launching tenders and calls for proposal; contract service providers and implementing entities;
- Monitor progress of work plan implementation, identifying issues (technical and coordination) and formulate solutions to address the identified issues
Quality assurance: Monitoring, Reporting and Documentation
- Participate in formulation of food security and livelihoods related guidelines, regulations and plans for CAM Project operations at the county level;
- In consultation with the Project manager and MEAL Officer develop a MEAL plan for the Livelihood activities in the Project and actively participate in all project design, monitoring and evaluation initiatives
- Lead in development of a contextual analysis of economic policy, food and nutrition security and livelihoods issues affecting the county and particularly the target groups;
- Participate in the county development of detailed food and nutrition security and livelihoods strategy that aligns with the county integrated development plans
- Support the CAM project manager and MEAL officer to develop annual learning agenda, data analysis from the field and producing customized reports for various applications/interventions and;
- Support the County Project Steering Team in compiling monthly, semi-annual and annual reports to be provided to the Secretariat that summarizes Project achievements, key challenges, lessons learned to date and detailing budget expenditures and investment plans from all stakeholders.
- Monitor compliance of all contract service providers, consultants and implementing entities contracted by the project team.
- Facilitate training needs identification for community producer, saving groups, cooperatives, county staff and other public and private partners;
- Facilitate capacity building of producer groups and other value chain actors on climate resilient marketing and value chain development
- Train farmers on climate smart production and post-harvest management practices
- Capacity building to enhance access to appropriate financial product/loans and business plan development
Advocacy, strategic partnerships, Networking and collaboration
- Strengthen Project linkages and foster good working relations with consortium peers, civil society organizations, government representatives, private sector and community-based organizations;
- Identify and document strategic needs/agenda for country engagement
- Respond to queries from Project donors and stakeholders in a timely and sound manner on all Food Security and Livelihood related issues from the county
- Forge strategic collaborations with financial service providers including MFIs, banks, government funds to ensure Savings groups members access financial services
- Broker linkages between farmers and market/value chain actors
- Available to represent CAM Project at critical functions and moments at the county level as needed;
- Stay abreast of new developments in Food security and Livelihoods and participate actively in related technical working groups and relevant policy forums
- Facilitate formation of collective units eg. Cooperatives, CBOs, producer groups, Village Savings and Loans Associations for aggregation
- Perform any other duty as assigned by the supervisor
- Participate in daily morning devotions
Project Officer -GF HIV Nairobi
Project Planning, Monitoring and Implementation
- Plan for the implementation of activities including interpretation of budget, preparing procurement plans, engaged in the procurement process and following the donor and WVK financial accounting policy/requirement.
- Engage with the Ministry of Health County and Sub County Health Management teams to ensure successful implementation of TCS package and enhance Viral Suppression amongst PLHIVs. Including sharing of work plans and progress reports.
- Ensure effective integration of GF HIV interventions with other WVK Projects in the Program sites particularly where the target beneficiaries are the same.
- Work with local structures to foster positive knowledge, attitudes & practices by community members on up take of HIV prevention and treatment services amongst all age cohorts.
- To coordinate and work with the KRCS Regional Coordinators, County Coordinators and MOH to ensure efficiency and effective implementation of the project
- To provide technical support to the project team and the community volunteers in accordance with the project implementation guideline, National HIV guidelines and NASCOP guidelines.
- Support timely community reporting and payment schedules to the Community Health Volunteers and Peer Educators
- Ensure regular project review meetings at the County/Sub County to fast track and accelerate implementation.
Project Reporting and Documentation
- Utilize Global Fund HIV M&E tools and follow on set targets and timelines of reporting and documentation.
- Participate in the Project assessments, designs, Annual Operating Plans development and reviews.
- Prepare and submit timely quality monthly, quarterly, semiannual, annual and other relevant reports as per the requirements of the Project and ensure high level of data quality assurance in collaboration with the Project team.
- Maintain a record of all monitoring back ups for effective tracking and performance review
- Disseminate the relevant HIV information to the community members and relevant stakeholders for necessary action.
- Ensure timely collection, generation and consolidation of monitoring data for reporting
- Support development and sharing of success stories
- Ensure regular data reviews at the County/Sub County to fast track target achievement and quality data.
- Review and build capacity of project staff on M& E deliverables in the Project
Engagement, Networking and Coordination
- Working with HIV Networks, MOH, Children Department, Education and social services for technical direction and leveraging of resources to strengthen the health systems to achieve HIV interventions targets at the County level.
- Work with other NGOs, CBOs, FBOs, Units, Committees and Groups in the Project implementation sites who are implementing HIV interventions for synergy and achievement of bigger impact and sustainability
- Facilitate community members to identify issues related to HIV, which require community level advocacy to enable the relevant stakeholders to take appropriate action towards the attainment of better health and protection status in the community.
- Support and attend stakeholder’s forum related to Global Fund HIV interventions.
Data Quality Assurance and Capacity Building
- Build the capacity of staff, community groups, CHVs, CHEWs/CHAs and partners to enhance participatory monitoring for GF HIV
- Ensure monthly DQA to assess reliability of the data by verifying on source data documents and quality of the same.
- Any other duties as assigned by your Supervisor
Knowledge/Qualification for the role
- Minimum of three years’ working experience in Health, Nutrition or HIV & AIDS Projects implementation and monitoring.
- Bachelor’s degree (Public Health, Nursing, Clinical medicine, Community health, Community Development, Social Sciences or related field)
- Experience working in Global Fund Grants is an added advantage
- Networking and influencing skills
- Ability to work with minimal supervision.
- Experience with Kenya Health Information System (DHIS/KHIS) is an added advantage
- Good understanding of Ministry of Health Structures at County levels.
- Significant experience working with an NGO environment, community and people’s groups, state institutions etc.
- Computer literate.
- Ability to take initiative and work under minimum supervision
- Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure
- Sensitive to multi-cultural differences
- Energetic and positive attitude with strong interpersonal skills
- Excellent communication skills and understanding of knowledge management approaches and mechanisms
- Excellent presentation skills
- Flexible, team player and result oriented