Procurement jobs, Store-keeping jobs, Supply Chain jobs,Business related jobs,
Procurement Officer – Market Research and Survey
PURPOSE
- The job exists to ensure that adequate market survey and research is carried out for all goods, works and services which will form a benchmark for purchase of goods, works and services whilst exploring new and alternative market sources.
PRIMARY RESPONSIBILITIES
- Carry-out Procurement related Market Research.
- Monitor market trends, competitor strategies and market supplier in relation to procurement of goods, works and services.
- Continuous investigations of new suppliers and market prices trend for goods, works and services that the business continuously requires.
- Carry out market surveys for all goods, works and services to inform the placing of orders and adjudication by the relevant awarding Committees.
- Prepare and continuously update the market survey reports for all consumable goods, works and services.
- Analyze the current procurement spend situation and use spend data to evaluate the various categories.
- Ensure that all procurement activities strictly adhere to established policy and procedures
PERSON SPECIFICATION
Academic Qualifications
- Bachelor’s degree in Procurement, or any business-related degree.
Professional Qualifications
- Professional certification: Professional Diplomas from Chartered Institute of Purchasing and Supplies (CIPS) or Certified Procurement and Supply Professional of Kenya (CPSK) or progressing towards qualification.
Experience
- Minimum of five (5) experience in a busy procurement related function with a bias in market survey.
Skills and Attributes
- Strong analytical, inquisitive and critical thinking
- Strong communication and presentation skills
- Confident negotiation/ persuasion skills
- Good supplier relations & management skills
- Good interpersonal skills.
- Ability to learn new skills & adjust accordingly as might be required.
- Planning and organising.
- Relationship management .
- Computer literate in MS Office and other office applications.
- Understanding of the market environment and competitors.
- Technical competence in Supply Chain.
- Able to self-manage & to work with minimal or no supervision at all.
Procurement Assistant
PURPOSE:
- The bearer of this role shall be responsible for sourcing and purchasing goods, works and services that the organization needs to function effectively in a timely manner.
- The individual shall also be expected to participate in preparation of annual procurement plans
PRIMARY RESPONSIBILITIES
- Prepare request for quotations, send them to prequalified suppliers and follow-up for timely submission of the quotations.
- Participate in evaluation of quotations and preparation of quotation analysis.
- Undertake price negotiations for the selected procurements.
- Submit all quotation analysis for approval by the Evaluation Committee.
- Raise and issue purchase orders and ensure approvals are obtained.
- Follow up and expedite on the delivery of good and services.
- Process payments for all goods delivered and services rendered.
- Maintain procurement records for each procurement.
- Ensure safe custody of all procurement documents, files and samples.
- Ensure that all procurement activities strictly adhere to established policy and procedures.
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PERSON SPECIFICATION
Academic Qualifications
- Bachelor’s degree in Procurement, or any business-related degree .
Professional Qualifications
- Professional certification: Graduate Diploma Chartered Institute of Purchasing and Supplies(CIPS) or Associate in Procurement and Supply of Kenya (APSK) or progressing towards qualification.
Experience
- Minimum of three (3) years experience in a busy procurement related function.
Skills and Attributes
- Ability to work independently with minimum supervision.
- Strong analytical and critical thinking
- Strong communication and presentation skills
- Leads by example and empowers others by instilling a sense of ownership
- Confident negotiation/ persuasion skills Desirable knowledge/skills and Experience Required:
- Development and maintenance of service level agreements
- Planning and organising
- Cost centre management and budgeting
- Relationship management
- Computer literate in MS Office and other office applications
- Understanding of the working environment /competitors
- Technical competence