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Finance Intern
Duties & Responsibilities
- Assist in preparation of internal and external payment vouchers for staff and suppliers, and ensuring accurate coding and support documentation as per AAHI policy.
- Assist in raising of receipts and ensuring sufficient support documents are attached.
- Assist in preparation of journal vouchers with proper supporting documentation for approval before the same are posted in the system.
- Assist with monthly Bank Reconciliations as per AAHI deadlines.
- Assist in monthly reconciliation of inter project legers.
- Support the FO in maintaining and updating an efficient filing system, ensuring efficient filing tracking and proper storing of documents in chronological order.
- Assist in verifying that staff accountabilities are accurate and properly supported before raising journal vouchers for the same.
- Provide information & supporting documents required by auditors under advice of supervising staff.
- Maintain current knowledge of all AAH-I policies, changes in accounting & tax compliance & specific donor requirements
- Other general duties in the finance office as may be assigned to you by the supervising finance staff & the Finance and Admin Coordinator from time to time in addition to the tasks above.
Minimum Personal Specifications
- Bachelor’s degree in Accounting, Finance or related field
- Professional certification – CPA or ACCA Part 2
Additional Skills & Competences
- Good interpersonal and communication skills (written and spoken);
- ICT Skills (Microsoft Office, Email)
- High degree of integrity and analytical skills
- Ability to work with minimum supervision
- Capacity to focus on priorities and to organize own workload in order to respect deadlines.
- High degree of accuracy and attention to detail.
Finance Officer
Key Duties and Responsibilities:
- Ensure accurate and up to date financial systems are implemented in the project.
- Assist the Project Managers to prepare budgets based on planned project activities using the approved finance guidelines or given donor regulations.
- Establish controls using fund codes in line with finance policies and procedures established by AAHI and donors.
- Prepare any budget realignments/adjustments in collaboration with the RFC.
- Monitor project expenditures and flag any issue of concern to the RFC and Project Coordinators and engage them to address these issues.
- Use the approved guidelines to assist the Project Coordinators to prepare and monitor budgets.
- Prepare monthly finance reports for the projects under implementation.
- Collate donor financial reports and submit to the Project Coordinators in advance to allow adequate time to discuss, edit and make necessary modifications before final approval and submission.
- Analyse and advise the Project Coordinators on project cash flow management.
- Prepare “ad hoc” management and financial information and reports required internally.
- Track in detail all commitments, purchases and outstanding items and prepare status reports.
- Analyse the financial situation of the projects in and advise the Project Coordinators accordingly.
- Record on a timely basis all financial transactions and monitor them to ensure that they are accurate, complete and reliable as entered in the ledger.
- Responsible for all bank reconciliations.
- Lead project audits with support from the RFC.
- Ensure compliance to all statutory requirements.
- Facilitate processing of advances and liquidation of project costs.
- Work with the Project Coordinators to consolidate monthly cash projections of the project.
- Work within the fiscal year definitions of AAH-I and donors.
- Coordinate and manage the Nachu plaza office space management costs.
- Liaise with the RFC to oversee management of fixed assets and insurance coverage.
Expected Outcomes
- Accounting systems are maintained and up to date.
- Compliance to all organizational and legal requirements.
- Bank and Cash statements reconciled and up to date.
- Project audits supported and gaps closed (audit recommendations implemented).
- Financial reports from the field are prepared on time and submitted to the Project Coordinators and RFC.
- Cash flow is monitored and maintained at acceptable levels.
- Finance systems are accurate and maintained as per laid down financial procedures.
Qualifications, Skills and Experience
- Professional accounting qualifications of CPA/ACCA.
- Degree in Commerce or Business Administration, or or related filed. Training in Supply chain or procurement will be an added advantage.
- Three years’ experience in a financial / management accounting role with an INGO.
- Good track record of providing strong financial support and accurate information.
- Understanding of computer applications in respect to accounting, budgeting and cash control. As a minimum, this would include an understanding of an ERP systems, MS Office & any financial software.
Additional Skills & Competences
- A good understanding of managing accounts and information needed to support forecasting and budgeting
- High degree of integrity and analytical skills with excellent interpersonal skills
- Familiarity with QuickBooks/Dynamics/Sage for financial and management accounting as well as payroll and statutory deductions.
- Ability to work independently, but as part of a small team, on different projects.
- Computer literate in MS Office, with a particular focus on Excel, and Email.
- Good planning and organizational skills and efficient work methods.
- Good skills in conflict resolution/problem solving, teamwork, crisis management
- Able to respond to deadlines.
- Well-organized in work and filing systems
Method of Application
Interested candidates should email application letter and CV (with 3 referees) addressed to recruithq@actionafricahelp.org to be received by 15th June, 2023. The email Subject Line must show the job title of the position applied for. AAH-I is an equal-opportunity employer