Regional Finance Officer at CTG Global

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Regional Finance Officer

Overview of position    

  • Reporting to the Regional Director & with support of CTG’s Financial Controller, the Regional Finance Officer undertakes tasks & responsibilities to maintain all financial records in a compliant manner for the countries s / he supervises & ensures transparent financial management.

Role objectives    
Assigned as but not limited to:

Payroll management:

  • Based on information supplied by the Account Managers prepare local consultants & international consultants payrolls for all clients, including undertaking personal income tax & social security calculations.
  • Stay aware of South Sudan, Ethiopia, Kenya & Uganda rules & regulations in regard to employees’ personal income tax & any other needed deductions & apply accordingly.
  • Prepare payroll transfer sheets & submit to CTG South Sudan, Ethiopia, Kenya & Uganda bank accounts.
  • Prepare IC payrolls & submit to the CTG’s Dubai office.
  • Ensure all payrolls are reviewed by the relevant Account Manager.
  • Work towards the onboarding of South Sudan, Ethiopia, Kenya & Uganda onto the ERP for payroll process.

Invoice preparation:

  • Prepare all client invoices in line with monthly payrolls, any passthrough costs (according to Purchase Orders) & applicable fees.
  • Check invoice calculations against approved COOs or client budgets & any relevant quotations.
  • Ensure all clients receive their invoices in soft & hard copy, as applicable, in a timely fashion.
  • Make any needed adjustments to invoices on client’s request & with the team’s approval.
  • Follow up on outstanding invoices to ensure timely payments.
  • Maintaining CTG financial filing & reporting system:
  • Posting invoices to Sage on a monthly basis.
  • Posting any locally paid invoices.
  • Post all tax receipts.
  • Post all project related cost on SAGE until every project is on the ERP.
  • Post all CTG South Sudan, Ethiopia, Kenya & Uganda operational costs to Sage. Including:
  • Permanent staff payroll.
  • Office expenses.
  • Logistical expenses.

Operational cost management:

  • Pay supplier’s invoices in a timely, compliant & accurate manner, ensuring the accuracy of supplier invoices.
  • Prepare local permanent staff payroll.

Banking & cash management:

  • Make weekly petty cash reconciliation.
  • Follow payroll payments with the banks to ensure all consultants are paid in a timely fashion.
  • Follow payroll payments with local cash suppliers to ensure all consultants are paid in a timely fashion.
  • Take receipt of all bank statements & filing appropriately. 
  • Reconcile bank-accounts with transfer sheets & other payments.
  • Prepare cash requests & send to the Dubai based finance team in a timely fashion.
  • Report to the Financial Controller the payment of locally paid invoices.

Tax management:

  • Work to support the payment of all taxes in a timely fashion to alleviate any fines that could be incurred by CTG (filling & payments).
  • Calculate & apply all relevant withholding taxes in relation to suppliers & staff.
  • Prepare annual tax return for both CTG logistic & CTG HR businesses.

Miscellaneous:

  • Provide pricing requests to country management for new business in South Sudan, Ethiopia, Kenya & Uganda.
  • Provide information to CTG South Sudan, Ethiopia, Kenya & Uganda country management on total expenditures.
  • Monitor the expenditures in country & provide solutions to reduce costs.
  • Support any audit requests from clients or CTG’s Dubai based finance team.
  • Perform any other duties which may be assigned.

Project reporting    

  • Reports to Regional Director for managerial link & the Financial Controller for technical link.
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Key competencies    

  • Bachelors with an accountant degree or master’s in financial management / accounting
  • Minimum of 5 year(s) of demonstrable relevant finance & accounting experience (essential).
  • Minimum of 2 year(s) of experience in Africa (essential).
  • Fluent in English (essential)
  • Well versed in all MS Office applications, especially MS Excel.
  • Ethical, trustworthy & confidential.
  • Multi tasking skill who pays attention to details.
  • Demonstrated ability to troubleshoot & resolve problems.
  • Dedication, commitment & flexibility.
  • Excellent customer service skills.

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