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Regional Finance Officer
Overview of position
- Reporting to the Regional Director & with support of CTG’s Financial Controller, the Regional Finance Officer undertakes tasks & responsibilities to maintain all financial records in a compliant manner for the countries s / he supervises & ensures transparent financial management.
Role objectives
Assigned as but not limited to:
Payroll management:
- Based on information supplied by the Account Managers prepare local consultants & international consultants payrolls for all clients, including undertaking personal income tax & social security calculations.
- Stay aware of South Sudan, Ethiopia, Kenya & Uganda rules & regulations in regard to employees’ personal income tax & any other needed deductions & apply accordingly.
- Prepare payroll transfer sheets & submit to CTG South Sudan, Ethiopia, Kenya & Uganda bank accounts.
- Prepare IC payrolls & submit to the CTG’s Dubai office.
- Ensure all payrolls are reviewed by the relevant Account Manager.
- Work towards the onboarding of South Sudan, Ethiopia, Kenya & Uganda onto the ERP for payroll process.
Invoice preparation:
- Prepare all client invoices in line with monthly payrolls, any passthrough costs (according to Purchase Orders) & applicable fees.
- Check invoice calculations against approved COOs or client budgets & any relevant quotations.
- Ensure all clients receive their invoices in soft & hard copy, as applicable, in a timely fashion.
- Make any needed adjustments to invoices on client’s request & with the team’s approval.
- Follow up on outstanding invoices to ensure timely payments.
- Maintaining CTG financial filing & reporting system:
- Posting invoices to Sage on a monthly basis.
- Posting any locally paid invoices.
- Post all tax receipts.
- Post all project related cost on SAGE until every project is on the ERP.
- Post all CTG South Sudan, Ethiopia, Kenya & Uganda operational costs to Sage. Including:
- Permanent staff payroll.
- Office expenses.
- Logistical expenses.
Operational cost management:
- Pay supplier’s invoices in a timely, compliant & accurate manner, ensuring the accuracy of supplier invoices.
- Prepare local permanent staff payroll.
Banking & cash management:
- Make weekly petty cash reconciliation.
- Follow payroll payments with the banks to ensure all consultants are paid in a timely fashion.
- Follow payroll payments with local cash suppliers to ensure all consultants are paid in a timely fashion.
- Take receipt of all bank statements & filing appropriately.
- Reconcile bank-accounts with transfer sheets & other payments.
- Prepare cash requests & send to the Dubai based finance team in a timely fashion.
- Report to the Financial Controller the payment of locally paid invoices.
Tax management:
- Work to support the payment of all taxes in a timely fashion to alleviate any fines that could be incurred by CTG (filling & payments).
- Calculate & apply all relevant withholding taxes in relation to suppliers & staff.
- Prepare annual tax return for both CTG logistic & CTG HR businesses.
Miscellaneous:
- Provide pricing requests to country management for new business in South Sudan, Ethiopia, Kenya & Uganda.
- Provide information to CTG South Sudan, Ethiopia, Kenya & Uganda country management on total expenditures.
- Monitor the expenditures in country & provide solutions to reduce costs.
- Support any audit requests from clients or CTG’s Dubai based finance team.
- Perform any other duties which may be assigned.
Project reporting
- Reports to Regional Director for managerial link & the Financial Controller for technical link.
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Key competencies
- Bachelors with an accountant degree or master’s in financial management / accounting
- Minimum of 5 year(s) of demonstrable relevant finance & accounting experience (essential).
- Minimum of 2 year(s) of experience in Africa (essential).
- Fluent in English (essential)
- Well versed in all MS Office applications, especially MS Excel.
- Ethical, trustworthy & confidential.
- Multi tasking skill who pays attention to details.
- Demonstrated ability to troubleshoot & resolve problems.
- Dedication, commitment & flexibility.
- Excellent customer service skills.