Consultancy , Data, Business Analysis and AI, Security, Intelligence,
Term of Reference – Hydrological Assessment of Two Rivers in West Pokot County – Retender
- The purpose of this document is to outline the Terms of Reference (TOR) for conducting a hydrological assessment of Iyon River in Kipkomo Sub-County (Retender). ACF intends to construct four collection chambers along river Iyon and one intake at Sukuk River for the purpose of abstracting water to support mother-to-mother support groups with water for domestic use. The hydrological assessment aims to quantify the flow or volume of water in Iyon River and Sukuk River and assess its capacity to sustain the projects being undertaken.
The assessment report should satisfy the following conditions:
- Clearly define the purpose of the hydrological assessment, including the specific objectives that need to be achieved.
- Scope: Describe the boundaries and extent of the study area, including any specific hydrological elements that should be considered.
- Data Collection: Specify the required data sources, including hydrological data, climate data, topographic data, and any other relevant information. Provide guidance on the preferred data collection methods (e.g., field measurements, remote sensing, existing databases, etc.).
- Analysis Techniques: Outline the analytical methods and techniques that will be utilized for the hydrological assessment, such as rainfall-runoff modeling, flood frequency analysis, streamflow analysis, water balance calculations, etc.
- Quality Assurance: Emphasize the importance of quality control and quality assurance measures to ensure accurate and reliable results.
- Assessment Components
- Rainfall Analysis: Describe the requirements for analyzing historical rainfall data, including the selection of appropriate statistical methods for rainfall characterization, temporal and spatial distribution analysis, and identification of extreme rainfall events.
- Runoff Analysis: Specify the procedures for estimating surface runoff, baseflow, and streamflow characteristics, considering both natural and modified hydrological conditions. Include guidance on hydrograph analysis, flow duration curves, and low-flow analysis.
- Water Resources Evaluation: Outline the parameters to be evaluated, such as water availability, water yield, groundwater recharge, and water quality. Identify any specific assessment methods or models that should be employed.
- Climate Change Considerations: Highlight the need to assess the potential impacts of climate change on the hydrological regime, including future projections of rainfall patterns, temperature, and extreme events. Recommend suitable climate change scenarios or models for integration into the assessment.
- Deliverables: Develop a comprehensive hydrological assessment report and data sets.
- Provide contact details of the person or department responsible for managing the hydrological assessment consultancy process, including name, position, organization, address, email, and telephone number.
Expertise and Qualifications
- The assessment must conducted by a hydrologist with a valid license and registered by the Hydrologists Registration Board.
- The consultancy is expected to start working on the assessment on 25th September 2023 for a duration of at least 3 working days.
Hydrological assessment phase Specific Activity Unit cost Totals cost
- Field work Consultations Lump sum
- Monitoring studies
- Write ups Data analysis Lump sum
- Impact assessment
- Submission Submission of report to WRA (Two hard copies and an electronic copy) Lump sum
- Hydrological assessment presentation
Hydrological Assessment Report deliverables
The report will contain an introduction explaining the need for, and context of the project. The report should, at a minimum, cover the following basic aspects:
- Executive Summary
- Waterbody delineation & classification
- Description of study area
- Impact assessment
- Assessment of hydrological impacts (risk assessment)
List of References and appendices including:
- Reference documents
- Photographs/ maps/ site plans
- Notes from Public Consultation
- Glossary of Technical Terms used
N/B Two hard copies and an electronic copy of the study report will submitted to the Water Resources Authority for Licensing.
The consultants are required to provide the following (Mandatory) documents.
- Must submit a copy of updated Valid Tax Compliance Certificate issued by the Kenya Revenue Authority (Will be verified on the KRA TCC Checker)
- Must submit copy of KRA pin/VAT Certificate.
- Must submit a copy of registration certificate and up to date practising license as a Hydrologist.
- Must submit the company profile indicating capacity to undertake the proposed hydrological assessment.
- Proof of recent similar Hydrological assessments undertaken within the past three years with corresponding issued and approved WRA certificates.
- The filled in and stamped financial proposal as per the shared bill of quantities above.
- Up to date CVs of the technical personnel to undertake the proposed assessment
- Proposed activity timelines to perform the assignment.
- Availability to perform the assignment at the earliest possible time.
Qualified candidates/firms to submit their valid documents as stated above submitted as one PDF document stamped with the recent company’s logo/letter head and current postal address on each submitted page to be received on or before Tuesday, 19th September 2023 at 5pm to the following email address: firstname.lastname@example.org
Please quote Hydrological Assessment of two rivers in West Pokot County – Retender as the email subject line
- The Security officer will provide support to the SA in the Management and implementation of safety and security operations in Action Against Hunger- HEAR and ensure process integrity in all areas including Risk identification, data Management, reporting and documentation.
- The Security officer will closely collaborate with Security Advisor for technical guidance. He/she will interact with Action Against Hunger sector coordinators at regional level, Security focal point staff at country level, and with external stakeholders as needed.
- Consistently identify, collect, update and delivery of timely and quality security information to Countries and other stakeholders using established processes and tools.
Essential job roles:
Risk and Security management
- Security management planning and compliance by providing technical support on all policies, procedures, guidelines, and planning for staff safety, across all Action Against Hunger sites in Kenya, Ethiopia, Uganda, Somalia, Tanzania, South Sudan and Haiti
- Developing and reviewing security plans (context risk ratings, Country Security Guide, Incident Management Manual, Medical Emergency Protocol, Specific Contingency Plan, Constant Companion, Actor Analysis, Local Standard Operating Procedures [LSOP], Hibernation and Evacuation Plan, MOSS, MSS Score and Assessment Audit Tool) for each country and Bases Quarterly
- Intelligence gathering and reporting- working with intelligence agencies, INGOS, local and international media to monitor the environment and provide timely/regular reports that track incidents and trends in humanitarian access and local security contexts within the area of operation and advise ACF staff, Operations Directors, and Country Directors
- Threat and Risk Assessment by leading departmental security risk identification and mitigation measures that align with organizational and Global security risk-management standards and requirements
- Conducting security risk assessments for all ACF contracted offices, residences, and Hotels
- Ensuring that infrastructure designs include Access Controls Systems, CCTV cameras, Alarm systems, fire systems, Physical Guard Forces, and Security Procedures according to ACF SRCM Standards.
- Crisis management and program continuity by developing, implementing, and reviewing crisis management plans, drills, and program documentation
- Ensuring country security focal points are preparing and sharing accurate safety and security reporting, ensuring data consistency and reporting into global dashboards
- Developing and implementing strategies and plans that promote occupational safety practices within the organization.
Training and Capacity building
- Identifying Safety and security capacity needs and developing contextualized training and development plans for each country
- Providing in-depth security inductions for new staff upon arrival and additional briefings for all staff upon major shifts in the security context.
- Complete ACF New Hires Online Security Courses
- Support all ACF international Security projects
Reporting, Documentation and Networking
- Generating weekly and monthly activity reports on security, new threats, responses, and vulnerabilities
- Representing ACF within the Security Forum, safety, and security-related forums, and other external meetings or conferences that relate to staff security interests.
- Ensuring all Action Against Hunger safety and Security documents are documented on NHF
Gender Equality commitments
- Ensuring safety and security risk management processes and best practices are inclusive of gender-specific risks and gender equality and diversity is embedded into such processes
- While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
Working Conditions, Travel and Environment
- The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends if required.
- Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as infectious diseases.
Required Qualifications, Skills & Experience
- Education: University Degree in security Management or any other related course
- Experience: Minimum 2 Years and above of hands on experience in security or related safety field of work is required. Prior experience with managing security plans and security risk assessment docs and or an INGO security support is desirable.
Other Skills and Requirements:
- Basic knowledge of humanitarian principles
- Demonstrated ability to work in a team.
- Detailed oriented and ability to manage multiple competing deadlines.
- Knowledge of host Kenya country safety and security protocols is desirable;
- Knowledge of HF and VHF radio operation;
- Experience in INGO field security and protection is desirable;
- Solid computers skills (NHF, MS Word, Excel, Access and PowerPoint);
- Conducting safety and security incident investigations using an established standard and formalized approach.