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Senior Office Administrator
Job Summary
The Senior Office Administrator plays a crucial role in providing administrative support to the Deputy Vice-Chancellor, Finance and Operations. This position involves a combination of organizational, communication, and clerical tasks to ensure the efficient operation of the office.
Key Responsibilities/Tasks:
Administrative Support:
- Manage the DVC’s calendar, schedule appointments, and coordinate meetings.
- Prepare and distribute meeting agendas, minutes, and other relevant documentation.
- Handle incoming and outgoing communications, including emails, phone calls, and official correspondence.
Financial Administration:
- Assist in budget management and financial reporting processes.
- Process financial transactions, including expense reports, reimbursements, and invoices.
- Maintain accurate financial records and documentation.
Coordination and Communication:
- Serve as a liaison between the DVC and other divisions, departments, staff, and external stakeholders.
- Coordinate logistics for events, conferences, and other official functions.
- Draft and proofread documents, reports, and presentations on behalf of the DVC.
Record Keeping:
- Organize and maintain confidential files and records.
- Ensure compliance with record-keeping policies and procedures.
Office Management:
- Manage office supplies, equipment, and facilities.
- Coordinate office logistics, such as space planning and maintenance.
Special Projects:
- Support the DVC in special projects and initiatives as needed.
- Conduct research and compile data for reports and presentations.
Manage the DVC’s calendar, schedule appointments, and coordinate meetings.
- Prepare and distribute meeting agendas, minutes, and other relevant documentation.
- Handle incoming and outgoing communications, including emails, phone calls, and official correspondence.
Minimum Educational Qualifications and Professional Experience:
- Bachelor’s degree from an accredited university.
- 3 years experience as an office administrator or a related position.
- Advance Administrative Support.
- Digital Proficiency.
Personal Attributes & Competencies:
- Excellent communication skills.
- Organizational skills.
- Time management skills.
- Interpersonal skills.
- Confidentiality and integrity.
- Team player with excellent interpersonal skills.
- Relationship builder & effective negotiator.
- Self-motivated.
- Attention to detail.
- Adaptability and reliability.
If you have the requisite qualifications and experience and desire to work as a team member in a modern, progressive, international, and multicultural institution where you can make a difference, please apply indicating in the subject line of the email address the position you are applying for.
Adjunct faculty with the exceptional credentials are encouraged to apply, and all interested applicants must provide a cover letter and a current CV, certified copies of educational certificates and transcripts, names and addresses of three referees, current salary and benefits, telephone and e-mail contacts by 5.00pm, Thursday, January 4, 2024 to:
Director Administration,
United States International University – Africa,
P. O. Box 14634-00800, Nairobi, Kenya
Email: jobs-finance@usiu.ac.ke
Chief Manager, Partnerships and External Linkages
Reporting to the Director, University Advancement & Partnerships, the Chief Manager will spearhead the University’s strategy to identify, engage with and build partnerships and linkages that will help fulfill the mission of USIU-Africa.
Key Responsibilities/Tasks
- Strengthen the capacity of USIU-Africa to harness partnerships and institutional linkages.
- Develop, implement and monitor policies, plans, strategies, and outputs.
- Cultivate and coordinate partnerships with Government agencies, the private sector, international agencies, civic organizations, and foreign missions.
- Organize and provide leadership to multi-stakeholder alliances, consortia, committees, task forces, or technical working groups in advancing the university’s interests.
- Develop, implement and monitor effective use of the departmental budget.
- Maintain a repository and monitor all University partnerships and external linkages.
- Engage all stakeholders of the University involved in external partnerships.
- Any other responsibilities assigned by the supervisor.
Educational /Professional Qualifications and Experience
- Master’s degree in Business related studies, Communications or International Relations from an accredited university.
- Demonstrated management experience of at least seven years in multi-level and cross-cultural relations in an international environment preferably in a higher education institution.
Skills and Competencies
- Relationship management skills.
- Strong negotiation skills.
- Organizational skills.
- Good inter-personal skills.
- Good computer and database skills.
- Management skills.
- Strategic planning experience.
- Budgeting experience.
Decision making
- Strategic decisions.
- Tactical Decisions.
Problem solving
- Relationship management.
- Conflict resolution.
If you have the requisite qualifications and experience and desire to work as a team member in a modern, progressive, international, and multicultural institution where you can make a difference, please apply indicating in the subject line of the email address the position you are applying for. Interested applicants must provide a cover letter and a current CV, certified copies of educational certificates and transcripts, names and addresses of three referees, current salary and benefits, telephone and e-mail contacts by 5.00pm, Thursday, January 11, 2024 to:
Director Administration,
United States International University – Africa,
P. O. Box 14634-00800, Nairobi, Kenya
Email: jobs-advancement@usiu.ac.ke